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University Business Policies and Procedures Manual |
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University Business Policies and Procedures Manual |
2140
USE AND POSSESSION OF ALCOHOL ON UNIVERSITY PROPERTY
Effective Date: March 21, 1997
Revised: 08/02/04, 12/01/06, 9/21/07, 01/01/08
Subject to Change Without Notice
Authorized by Regents' Policy 2.6 "Drug Free Environment"
1. General
The use and possession of alcohol is prohibited on University property, except as authorized herein. For the purposes of this policy, the use of alcohol refers to the possession, service and/or consumption of alcoholic beverages. This policy governs the use of alcohol on University property. It applies to students, student organizations, faculty, staff, University departments and other entities, and visitors. This policy applies to property owned, leased by, or operated by the University and to all events sponsored by the University or its subunits. It does not apply to property owned by the University and leased to others, unless it would otherwise apply.
The University of New Mexico recognizes that alcohol abuse is a persistent social and health problem of major proportions in society. The University also recognizes that diversity of opinion and freedom of choice are the foundations of institutions of higher education, and that the use of alcoholic beverages by those of legal age is a matter of personal choice. Individuals who choose to use alcohol on University property in accordance with this policy must comply with state law and University policies and procedures, and conduct themselves responsibly, mindful of the rights of others.
2. Use of Alcoholic Beverages
University employees are prohibited from drinking alcoholic beverages or being under the influence of alcoholic beverages during working hours, or while operating or riding in a University vehicle. The use of alcohol on University property is prohibited except as follows or where licensed.
2.1. Alcohol may be used at receptions or other social functions sponsored by a University department or other unit when approved by the University President or designee in advance, in writing. Such events should normally involve special guests of the University or otherwise be a non-routine occurrence, such as a reception for visiting dignitaries or a reception in connection with an academic conference. The reception or function must be by invitation only and held in a location that can reasonably be closed to the public. The following additional restrictions apply:
- Only beer and/or wine may be served.
- Sale of alcohol is prohibited. Cash bars and entrance fees intended to help defray the cost of providing alcoholic beverages are prohibited.
- Service of alcohol at office parties or similar office social events is prohibited.
2.2. Alcohol may be used for research. Such functions must be approved in advance, in writing, by the President or designee.
2.3. Alcoholic beverages may be sold and/or served in Hodgin Hall pursuant to the club license possessed by the UNM Alumni Association, in the Faculty Club pursuant to its license, and at the UNM Championship Golf Course pursuant to its license. Approval by the President or designee is not required.
2.4. Alcoholic beverages may be used by persons twenty-one (21) years of age or older in UNM Student Family Housing or housing provided by the University to employees.
2.5. Individuals of legal age (21 years old or older), who have tickets to UNM sanctioned athletic events may consume alcoholic beverages in privately leased or rented suites or at tailgate parties at the University South Campus before the game, in accordance with University Athletic Department rules and regulations. Alcohol use is limited to private parties. Advertising or announcements as to availability of alcohol are prohibited. All participants must comply with state laws regarding the use of alcohol. There shall be no kegs or use of devices that facilitate the rapid ingestion of beer or other alcoholic beverages, e.g., "beer bongs," and no sale of alcohol. Except as provided for above and in Section 2.1. herein, alcoholic beverages are prohibited in the UNM stadium.
2.6. Alcohol may be used at University House by its residents and their guests.
2.7. Alcohol may be used in food preparation in University food production areas.
3. State Law
State law governs many aspects of the consumption and serving of alcohol. All individuals who use and/or serve alcohol on University property must comply with the applicable legal requirements.
4. Purchase of Alcohol
The purchase of alcohol with University funds is prohibited except as follows:
4.1. Alcohol may be purchased for hospitality events for guests of the University; however, payment or reimbursement for the purchase of alcohol shall not be made from instruction & general appropriated funds, student fees, or contract and grant funds. See Section 4.15. of the "Allowable and Unallowable Expenditures" Policy 4000, UBP.
4.2. Alcohol may be purchased for research. The purchase must be approved in advance, in writing, by the University Controller after recommendation by the cognizant dean or director. See Section 2.2. herein for approval requirements of function.
4.3. Alcohol may be purchased by Hodgin Hall pursuant to the club license possessed by the UNM Alumni Association, by the Faculty Club pursuit to its license, and at UNM Championship Golf Course pursuant to its license.
5. Procedures
5.1. Request for Approval
A department sponsoring a function authorized by Sections 2.1. and 2.2. herein must complete a Request to Serve Beer or Wine on University Property (Exhibit A.) and send it fifteen (15) business days prior to the reception or function to the Student Union Administrative Office for review. All requests will then be forwarded to the President's Office for approval . If an entity outside the University co-sponsors any event, the co-sponsor must obtain liquor liability insurance in the amounts required by the University. Proof of insurance must be sent to University Counsel no later than ten (10) business days prior to the event. The University must be named an additional insured.
5.2. Restrictions
Whenever alcohol is used on University property, the following restrictions apply.
- The sponsors must take precautionary measures to ensure that alcohol is not used by persons who appear intoxicated; and/or who are under the age of twenty-one (21).
- Sponsors must follow principles of good hosting which include having non-alcoholic beverages and food available, and providing planned programs. The use of alcohol shall not be the sole purpose of any activity.
- Non alcoholic beverages must be available at the same place and be as noticeable as the alcoholic beverages.
- A reasonable portion of the budget for the event shall be spent on food.
- Any form of a "drinking contest" in activities or promotions is prohibited.
5.3. Promotional Materials
Alcohol shall not be mentioned in any promotional materials for an event and shall not be used to encourage participation.
6. Chartered Student Organizations
Chartered student organizations must comply with state law, this policy, and to any provisions in the Chartered Student Organization Policy governing the use of alcohol. Fraternities and sororities must also comply with any provisions in the Fraternity and Sorority Risk Management Policy governing the use of alcohol.
7. Education, Support Groups, and Services for Alcohol-Related Problems
In light of social and health problems associated with alcohol abuse, the University will provide educational services to faculty, staff, and students about alcohol-related problems. Students, faculty, and staff may get assistance from the following University programs.
7.1. Alcohol Information and Educational Presentations
The following University programs provide alcohol information and educational presentations:
- Campus Office of Substance Abuse Prevention, COSAP (students, staff, and faculty)
- Student Health Center: Health Education Program (students only)
- Counseling Assistance and Referral Service - CARS (faculty and staff only)
- Employee Health Promotion Program (faculty and staff only)
7.2. Consultation and/or Referral for Alcohol Related Problems
The following University programs provide consultation and/or referral for alcohol-related problems:
- Student Health Center Counseling and Therapy Services (CATS) (students only)
- Counseling Assistance and Referral Service - CARS (faculty and staff only)
- UNM Psychiatric Center Addiction and Substance Abuse Program (ASAP) (students, staff, faculty, community members)
- AGORA Crisis Center
8. Related Policies
Other policies dealing with alcohol on campus at the time of adoption of this policy include:
9. Attachments
Exhibit A. - Request to Serve Beer or Wine on University Property (To complete this form using MS Word click here).
Comments may be sent to UBPPM@UNM.edu
http://www.unm.edu/~ubppm