NEW EMPLOYEE MOVING EXPENSE FORM

Each hiring officer who approves the payment of moving expenses should provide the following information to the University Purchasing Department. The Purchasing Department will contact the new employee prior to soliciting quotes for the move. The buyer will discuss the procedures followed with the new employee at that time.

==================================================================================

New Employee Name: __________________________________ Hiring Department: ________________

Start Date: ____________________________ Contact Person: ________________________________

Dept. Phone No: _________________________

Origin Information

Address: __________________________________________________________________________

City/State/Zip:______________________________________________________________________

Contact Name: ______________________________________ Phone No: _______________________

Destination Information

Address: __________________________________________________________________________

City/State/Zip:_______________________________________________________________________

Contact Name: _______________________________________Phone No: _______________________

MOVING EXPENSES AUTHORIZED BY THE DEPARTMENT: (These expenses may be limited by the type of items to be moved and/or a dollar limit.)

__________ Standard items (see items with * on reverse side): Full amount for moving these items or limited to $ _______________.

__________ All items that may be approved by the hiring officer (see column A on reverse side): Full amount for moving these items or limited to $ ______________.

__________ Special items for which approval by a dean, director, or department head is required (see Column B on reverse side), please describe below. Full amount for moving these items or limited to $___________.

_________________________________________________________________________________

_________________________________________________________________________________

Approved by:____________________________________________________
Academic Dean or Administrative Director

The undersigned hereby confirms that in accordance with "Moving Expenses" Policy 4020, UBP, UNM has agreed to pay the above named employee's moving expenses. The above limitations apply.

Hiring Officer's Signature: __________________________________________ Date: _______________

Title: __________________________________________________________

TYPES OF MOVING EXPENSES

• Items in column B require approval from the academic dean or administrative director.
• An * indicates items included in standard moving expenses.

Comments may be sent to UBPPM@UNM.edu
http://www.unm.edu/~ubppm