University Business Policies and Procedures Manual

INDEX S through Z
Revised: 04/04/08

The policy number(s) and section number(s) appear after the topic.

Safety, 2220-3.3., 2260-3. 3270-1.,5., 3435-1.4., 6110
Safety, Health, and Environmental Affairs, 2250-3.,5., 6110
 Asbestos, 6110-5.1.
 Emergency Control, 6130-3.
 Fire Safety, 6110-5.2.
 Incident Assessment Team, 2210-3.
 Inspections, 6110-4.
 OSHA, 6110-4.,5.4.
 Radiation, 6110-5.5.
 Training, 6110-5.1.
Safety Shuttle, 3270-4.
Salaries and Wages, 3500: also see Wage and Salary Administration
 Accounting, 2645
 Annual Increases, 3500-4.1.,9.
 Career Development, 3260-7.
 Hiring Rate, 3500-2.,3.
 Performance Increases, 3230
 Promotion, 3500-2.,3.2.,4.2.,4.4,
 Shift Work, 3300-4., 3500-5.
 Staff Salary Schedule, 3500-4.2.,11., Exhibit A.
Salary Adjustments, 3500-1.
 Wage and Salary Administration, 3500-3.1.,4.2.,4.4.
Sale of Goods or Services
 Conflict of Interest, 3720
 Inter-Departmental, 2440-2. 4310
 Outdoor Vendors, 2160
 Service Centers, 2440-2.
Sales Invoices, 4310-2.1., Exhibit A.
Sanctions, Misuse of Computing Services, 2500-4., 2520-3.
Savings Bonds, 2635-3.3.5.
Scheduling, 2220-4.
Scholarships
 Departmental, 2335
 Endowments, 1020, 7500 
Screening Applicants
 Employment, 3210-3.,4.3.,4.5.
 Departmental Scholarships, 2335-7.
Seal, UNM, 1010-2.,4.,5.,5.2.
 Guidelines, 1010-2.
 Use, 1010-5.
Search Committee, 3210-3.,4.1.,4.2.,4.3.
Security, Computer, 2520
Segregation of Duties, 7200-3.3.
Seniority, 3705
Separation of Employment, 3225
 Check-Off List, 3225-6., Exhibit A.
 Compensatory Time, 3310-2.4.,3.
 Computing Services, 2500-3.
 Dependent Ed Program, 3785-3.2.
 Discharge, 3215-4.4.,6., 3225-4.2.
 Failure to Return From FMLA, 3440-9.2.
 Holiday, 3405-4.1.1.
 Identification Card 1050-6.1.
 Keys, 5010-3.1.
 Layoff, 3225-5.
 Payment, 2650
 Annual Leave, 3400-6.2.
 Sick Leave, 3410-9.
 Procedure, 3225-6.
 Resignation, 3225-2.1.
 Retirement, 3225-2.2.
 Unemployment Compensation, 3635
Serious Medical Condition, 3270-1., 3440-3.2.3.
Service Awards, 3745
Service Centers, 2440
 Budget, 2440-3.1.,6.
 Cost Accounting Practices, 2440-1.,6.
 Federal Requirements, 2440-1.
 Rates, 2440-1.,5.
Services
 Commercially Owned and Operated Equipment 
 on University Property, 6040-1.,3.1.1.,3.1.3.
 Computing Services, 2500-1.
 Conference Management, 2020
 Conflicts of Interest, 3720-3.1.2.
 Foreign Nationals, 2180-3.
 Independent Contractor, 4325
 Professional, 4325
 Purchasing, 4000, 4325
 Student Activity Fees, 1310
 Vending Machines, 6250-4.
Serving Alcohol, 2140-1.,2.,3.,5.,9.
Settlement Agreement, 2010-4.1.,4.7.
Sexual Harassment, 2200-2.,6.1., 3100-6., 3215-5., 3220-3., 3780
 Definition, 3780-2.
 Determination, 3780-2.2.
 Reporting Procedures, 3780-4.
 Retaliation, 3780-2.3.
 Sexual Advances, 3780-2. 
Sexual Harassment Policy, 3780
Sexual Orientation, 3100, 3790
SFRB: see Student Fee Review Board
SHAPE (Student Health Assistance, Prevention
 and Education, 2140-7.
SHEA: see Safety, Health, and Environmental Affairs 
Shift Work, 3300-4., 3500-5.
  Annual Leave Pay, 3400-6.1.2.
 Differential, 3500-5.
 Holidays, 3405-2.1.,4.1.
 Sick Leave Pay, 3300-4., 3410-8.4.
Shipments of Goods, Receiving, 4370-2.
Shortages, 6150-5.1.2.
Sick and Annual Leave, 3300-7.10., 3400, 3410: also see Leave
 FMLA, 3440
 Pay-Off, 2650-3., 3400-6.2., 3410-9.
 Reemployment After Layoff, 3225-5.2.3., 3410-10.1.
 Reporting Use, 2610, 3400-5.
Sidewalk Chalking, 2220-3.1.
Signature Authority Contracts, 2010
Similar Classification, 3225-5.2.2.1.
Skateboards, 2260
Skates, 2260
Small Business
 Concern, 4305-3.1.
 Program, 4305-1.
Small Business Subcontract Plan, 2470-6.
Small, Disadvantaged and Women-Owned Business
 Program, 4305
Small Purchase Order, no longer in use
Smoke Free Buildings, 2250-2.
Smoking on University Property, 2250
 Notice to the Public, 2250-7.
 Vehicles, 2250-2.
Snow Hotline, 3435-1.
Social Functions, 2140-2.1., 4000-4.13.
Social Security Number
 Foreign Nationals, 2180-6.1.
 Honorarium, 2170-3.
 Private Information, 3710-2.2.
Social Security Tax, 2635
Software Copyrights and Piracy, 2500-2.1., 2510-3.
Sole Source, 2470-2.2.1., 3210-5.9.
Solicitation, 1030-8.3., 3730
Space 
 Accessibility,3110, 5200-6.1.
 Allocation, 5200
 Capital Budget Planning Process, 5200-6.
 Changes in Assigned Space, 5200-2.4.,6.
 Criteria of Space Quantity, 5200-5.2.
 Naming, 1020
 Off Campus, 5200-1.,7.
 Space Allocation Committee, 5200
Space Allocation Committee, 5200
 Assignment of Space, 5200
 Membership, 5200-1.
 Functions, 5200-2.
Special Compensation, 2615-1.
Special Course Fees, 8210-3., 8240-2.3. 
Speech, 2220
SPO: see Small Purchase Order
Sponsored Programs Administration Expenses, 2420-4.3.3.,5.1.,
 2425-7.2.3.
Sponsored Projects
 Agreements, 2470-1.
 Conferences, 2020-2.3.
 Conflict of Interest, 3720-5.2.
 Contracts, 2410-1., 2485
 Cost Sharing, 2430
 Costs, 2410-3.1.
 Gains, Losses, & Overexpenditures, 2485 
 Grants, 2410-1., 2485
 Indirect Cost Rate, 2420
 Recovery of Indirect Costs, 2430
 Signature Authority, 2010-4.2.,4.3.
Subaward Administration, 2470
Sponsorship by Alcohol Businesses, 2150
Spouse
 Dependent Education Program, 3785
 Tuition Remission, 3700-2.1.,2.2.,2.3.,3.1.,3.2.,3.3.,3.4.,6.1.
Stadium
 Alcohol Use, 2140-2.5.
 Smoking, 2250-2.
Staff Council, 1150
 Bylaws, 1150-1.
 Elections, 1150-3.
 Executive Committee, 1150-4.1.
 Membership, 1150-3.1.
 Release Time, 1150-5.
Staff Recognition and Awards, 3235
 Formal Programs, 3235-3.2.
 Funding, 3235-4.
 Guidebook, 3235-6.
 Informal Programs, 3235-3.1.
 Monetary Awards, 3235-3.2.3.2.
 Non-monetary awards, 3235-3.2.3.1.
 Taxability, 3235-5.
 University-wide Programs, 3235-3.2.1.
Staff Salary Schedule, 3500-2.,4.2.,11., Exhibit A.
 Adjustments to the Salary Ranges, 3500-3.1.,4.1.2.,4.2.
Staff Services Office, 2250-4.2., 3260-11.3.
Staggering/Impairment, 3270-3.
Standard University Documents Signature Authority, 2010-6.1.
Standards, Performance, 3230-2.,3.1.,3.2.,3.3.,4.3.
Stationery, 1010-2.1.
Step-Down Allocation, 2420-5.
Stewardship, 1030-2.,7.
Stolen 
 Identification Card, 1050-2.1.2.
 Keys, 5010-4.1.
 Personal Items, 4000-4.10.
Stop Payment, 4370-3.4.
Student
 Accounts Receivable/Cashiers System, 2590-3.
 Activity Fee, 1310
 Alcohol Use, 2140-1.,6.,7.
 Code of Conduct, 2220-5., 2290-3.
 Computer Use, 2500
 Departmental Scholarships, 2335
 Family Housing, 2140-2.4.
 Fellowship, Payment, 2615-1.
 Financial Aid, 7230
 Foreign Nationals, 2180-1.,5.3.
 Freedom of Expression and Dissent, 2220
 Government Fee, 1310-1.
  Health Center, 2140-7.1.,7.2.
 Housing, Signature Authority, 2010-4.5.2.
 Records Policy, 2520-2.2.2.
 Services Administration Expenses, 2420-4.5.,5.1.
 Stipend, Payment 2615-1.
 Student Health Assistance, Prevention, and
 Education, 2140-7.
Student Fee Review Board, 1310
 Funding, 1310-2.5.,3.3.,5.1.,6.,6.3.,8.1.
 Recommendations, 1310-3.3.,6.
 Student Activity Fees, 1310
Subaward
 Administration, 2470
 Amendment, 2470-3.1.
 Terminating, 2470-7.
 Terms & Conditions, 2470-2.
Subrecipients, 2470
Supervisor Responsibilities, 3215-3.
 Career Development, 3260-4.
 Compensatory Time, 3310
 Impaired Employee, 3270
 Overtime, 3305-2.
 Performance
 Management, 3215
 Reviews (Evaluations), 3215-3., 3230
 Progressive Discipline, 3215-4.
 Staff Recognition, 3235-2.2.
 Violent Behavior, 2210-1.
Support Groups, 2140-7., 2250-4.
Surplus Property and Equipment, 4610
 Acquisition, 4610-2.
 Disposal, 4610-3., 7710-5.
 Interdepartmental Sales, 4610-3.1.
 Interdepartmental Transfers, 7710-5.1.
 Off-Campus Sales, 4610-3.2.
Suspected Employee Impairment at Work, 3270
  Administrative Leave With Pay, 3270-2.1.,3.3.,5., Exhibit A.
 Alcohol, 3270-1.
 CARS, 3270-1.,2.1.,5.,6.1.
 Confidential, 3270-2.1.
  Drugs, 3270-1.
 Medicine, 3270-1.
 Return to Work, 3270-5.
 Safety, 3270-1.,5.
 Transportation, 3270-4.
 Violent, 3270-3.2.
Suspension, 3215-4.3., 3420-1.3.,5.3.
 Approval, 3215-4.3.,6.,7.
 Contract Employees, 3215-4.3.,6.,7.
 Notice Requirements, 3215-6.
 Post-Probationary Employees, 3215-4.3.,6.,7.
 Term Appointment, 3215-4.3.,6.,7.
 Probationary Employees, 3215-2.2.
 Proper Cause, 3215-5.
System and Data Custodianship, 2590-3.
Tailgate Parties, 2140-2.5.
Taking University Property Off Campus, 7730
 Insurance, 6150-5.2.
Tangible Personal Property, 7110
Tax
 Awards, 3235-5.
 Domestic Partnership, 3790-5.
 Exemption for Non Resident Aliens, 2635-2.4.
 Exempt Bonds, 7610-2.1.
 FICA, 2635-2.1.
 Flexible Spending Accounts, 3650-1.,2.
 Foreign Nationals, 2180-6.
 Governmental Gross Receipts Tax, 4320-1.1. 6010-4.2.
 Gross Receipts, 4320-1.1., 4325-4., Exhibit A.
 Honorarium, 2170-3., 2180-6.
 Identification Numbers, 2180-6.1.
 Income
 Annuities, 3640
 Payroll Deduction, 2635-2.
 Reporting, 2635
 Retirement Contributions, 3625-3.
 W-2 Forms, 2635
 Independent Contractors, 2180-6., 4325-4.
 Levy, 2670-4.2.
 Treaties, 2180-4.
 Tuition Remission, 3700-9.
 Unrelated Business Income, 6010-4.1.
Tax Deferred Annuities, 2635-3.3.5., 3640
Taxable Fringe Benefits, 3700-9., 3785-5., 3790-5.
Technical-Vocational Institute (T-VI), 3700-3.,3.3.,3.5.,6.2.
Telephone, Long Distance Calls, 2110
Temporary Employee, 3200-3.5.,6., 3210-4.7.,5.3.,6.2.
Temporary Services, 3210-4.7.,5.3.,6.2.
Tenant Owned Unstaffed Equipment, 6040-1.,4.1.,4.2.,4.3.
Term Appointment, 3200-3.3.
 Completion of, 3225-2.3.
Termination of Domestic Partnership, 3790-2.2.,Exhibit B.
Termination of Employment: see Separation
Testing Applicants, 3210-4.3.1.
Theft of University Property, 2200-2., 3215-5., 
 6150-3.,5.1., Exhibit B., 7205-2.
Threatening Behavior, 2210-2., 2220-3.3., 3270-2.3.
Tier I, 3210-4.
Tier II, 3210-4., 3260-9.
Time Limits, 3220-7.
Time Off, 3235-3.2.3.3., 3310, 3405-1.,3.,4.2., 3700-5.
Time Reporting for Biweekly Payrolls, 2610
Time Reports, 2610-2., 3310-2.
Time Worked, 3300
 Compensatory Time 3305-3.1., 3310-2.
 Holidays, 3405
 Overtime, 3305-3.1.: also see Overtime
 Time Not Paid, 3300-8.
 Time Paid, 3300-7.
Tobacco, 2250-1.
Trade Fairs, 4305-2.2.
Trading in Property, 7710-5.,5.3.
Training
 Career Development, 3260-5.,11.
 Computer, 2520-2.
 Conferences, 2020
 Dispute Resolution, 3220-5.,6.,7.
 New Employee Orientation, 3250-3.
 Peer Hearing, 3220-9.1.1.
 Performance Review and Recognition, 3230
 Safety, Health, and Environmental Affairs, 3250-Exhibit A., 6110-5.1.
 Training and Development, 3000-2.6., 3215-3., 3700-7.1.
 Tuition Remission, 3700
 UNM Manager Orientation, 3250-3.
 Violent Behavior, 2210-5.1.
Transfer
  Career Development, 3260-8.
 Cost, 2450
 Layoff, 3225-5.
 Pay Rate, 3500-4.5.
 Performance Management, 3215-3.
 Policy, 3210-4.4.,5.4.,6.2.,7.,8.
  Salary, 3500-4.5.
 Seniority, 3705-1.
 Trial Period, 3210-8.
Transportation
 Air: see Air Travel
 Bicycles and Nonmotorized Vehicles, 2260
 Conferences, 2020-7.
 Expenses, 2180-5.1., 4030-7.
 Impaired Employee, 3270-4., 4000-4.20.
 University Vehicles, 7780
Transporting Deposits, 7200-2.3.
Transporting Employees
 Impaired Employees, 3270-4., 4000-4.20.
Travel
 Advances, 4030-12., Exhibit B.
 Foreign Nationals, 2180
 Mileage Chart, 4030-Exhibit A.
 Miscellaneous & Incidental Expenses, 4030-10.
 Reimbursement Policies and Procedures, 4030 
 Taxable Income, 4030-9.
 Time, 4030-5.
 Travel Voucher, see Direct Pay Request Form
Trial Period, Employee, 3210-8.
Tuition and Fees, 8210
 Departmental Scholarships, 2335-1.
 Exchange Students, 8210-2.5.
 Payment, 8215
 Rates, 8210-2.
 Remission Program, 3700, 3785-2.2.,2.3.,2.6., 8215-4.
 Residency, 8210-2.1.
 Senior Citizens, 8210-2.7.
 Special Course Fees, 8210-3.
 Student Fee Review Board, 1310
 Unallowable Expenditure, 4000-4.14.
 Waiver for Dependents, 3785
 WICHE, 8210-2.6.
Tuition Remission Program, 3700
 Academic Credit, 3700-2.1.,3.,3.1.,3.2.,4.1.
 Domestic Partner, 3700-2.1.,2.2.,2.3.,3.1.,3.2.,3.3.,3.4.,6.1.,9.
  Non Credit Courses, 3700-2.2.,3.5.,4.2.,5.,6.,6.1.
 Professional Development, 3700-1.,3.
 Retirees, 3700-2.,3.,3.2.
 Spouse, 3700-2.1.,2.2.,2.3.,3.1.,3.2.,3.3.,3.4.,6.1.,9.
 Technical-Vocational Institute (T-VI), 3700-3.,3.3.,3.5.,6.2.
 Taxability, 3700-9.
 Time Off, 3700-5.
 Tuition Remission Form, 3700-Exhibit A.
Unallowable 
 Expenditures, 2140-4.1., 2400-2.3., 2410, 2430-3.3., 4000
 Prohibited Investments, 7610-2.7.,2.7.2.,3.3.,8.
Uncooperative Behavior, 3215-5., 3270-3.2.
Unconscious, 3270-3.1.
Underrepresented Groups, 3210-2.,4.2.,4.4.,5.12.
Unemployment Compensation, 3225-4., 3635
University 
 Business Activities, 6010
 Computing Services, 2500
 Debt and Investment Advisory Committee, 7610-3.1.
 Investment Administrators, 7610-3.2.
 Logo, 1010-4.
 Mascot, 1010-2.,6.
  Mission, 1000-3., 3000-1.
 Name, 1010-3.
 Organizations, 2140-1.,6., 2160-2.4.,3.1.,3.4.,4.1.,
 4.2.,4.4.2.,4.4.3.,4.4.6.,4.4.7.,4.5.2.
 Property, 2250-2.,3., 7710
 Responsibilities, 3215-1.,3.
 Investment, 7610-3.,3.2.,3.4.
 Rights, 3215-1.,3.
 Seal, 1010-5.
Unlawful Harassment, 3100-6.
UNM Employee Safety Shuttle, 3270-4.
UNM Foundation, 1020-1.,3., 7500
 Proposal and Checklist for Donations of Equipment and
 Other Tangible Personal Property, 7110-Exhibit A.
UNM History, Mission, and Organization, 1000
UNM Investment Administrators, 7500, 7610-3.2.
UNM Debt and Investment Advisory Committee, 7610-3.1.
UNM Safety, Health, and Environmental Affairs Manual, 6110-3.
Unrelated Business Income Tax, 6010-4.1.
Usage Allowance, 2420-4.1.
Use of Alcohol on University Property, 2140
Use of University Property
 Conferences, 2020
 Computing Services, 2500
 Conflict of Interest 3720-3.1.3.
 Equipment, 7710-3., 7730
 Keys, 5010-2.3.
 Outdoor Vendors, 2160
 Vehicles, 7780
User
 Access, 2590-7.
 Accountability, 2000, 2590-5. 
 Numbers, 2510-4.
 Responsibilities, 2590-5.
Vandalism, 6150-3.,5.1., Exhibit B.
Vehicles (University)
 Driving Permit, 7780-3.2.,3.3.,4.5.
 Insurance, 7780-2.2.1.,4.,4.4.
 Use of, 7780
Vending Machines, 6250
 Installation, 6250-1.,3.1.
 Refunds, 6250-4.1.
 Services, 6250-4.
Vendor Directory, 4305-1.,3.,4.
Vendors
 Computer Access, 2520-2.1.1.
 Outdoor, 2160
Ventilation, 2250-3., 6110-5.3.
Verbally Abusive, 2210-2., 3270-3.2.
Vice Presidents' Signature Authority, 2010
Violations of Policies, 3215-2.,5., 3220-3.,7.
Violence, 2210
 Alarms, 2210-5.
 Behavior, 2210, 3270-3.2.
 CARS, 2210
 Discipline, 2210-4.
 Incident Assessment Team, 2210-3.
 Physical Acts, 2210-2.
 Prevention, 2210-5.
 Awareness, 2210-5.2.
 Training, 2210-5.1.
  Prohibited, 2210-1.
 Reporting, 2210-1.
 Threats, 2210-2.
Virus Protection, 2510-5.3, 2520-2., 2.2.1.
Visas, 2180-3., Exhibit A.
Vision Insurance, 3600-4.1.
Visitor Code of Conduct, 2220-5., 2290-3.
Voluntary Separation, 3225-2.
Volunteers, 1030-5.,6.,8.,9.
Voting, 3300-7.11., 3415-3.4. 
W-2's and Tax Reporting
 Taxable Benefit, 3700-9. 3785-5., 3790-5.
W-4 Form, 2635-2.2.,2.3.
W-5 Form, 2635-2.5.
Wage and Salary Administration, 3500: also see
 Salaries and Wages
 Acting Appointments, 3500-4.4.
 Benefits, 3500-1.,4.1.1.
 Career Development, 3260-7.
 Change in Grade, 3500-4.3.,4.3.3.,4.3.4.,4.3.5.
 Collective Bargaining Agreement, 3500-1.
 Contracts and Grants, 3500-9.
 Extra Compensation, 3500
 Fair Labor Standards Act, 3500-7.
 Increases, 3500-3.1.,4.1.,4.1.1.,4.2.,4.3.3.,4.3.4.,4.3.5.,4.4.9.
 Interim Appointments, 3500-4.4.
 New Positions, 3500
 Public Information, 3500-1.
 Qualifications, 3500-3.,3.1.,3.2.,4.3.1.
 Reclassification, 3500-4.3.3.
 Salary Changes, 3500-4.,4.5.
 Shift Work, 3500-5.
 Staff Salary Schedule, 3500-2.,4.2.,11., Exhibit A.
 Transfer, 3500-4.5.
Weapons, 2210-2.1.
Weather
 Canceled Classes, 3435-3.
 Closure of University, 3435-3.
 Critical Activities, 3435-2.
 Damage to Property, 3435-3.1.
 Emergency Control, 6130-1.
 Inclement Weather, 3435
 Paid Leave, 3435-4.1.
Whistleblower Protection and Reporting Suspected Misconduct and Retaliation, 2200
     Confidentiality, 2200-3.
     Disciplinary Action, 2200-1.,3.,5.,10.
     Due Process, 2200-3.,6.,6.2.
     False, 2200-5.,6.2.,9.
     Interference, 2200-1.,2.,8.
     Investigation, 2200-6.
     Protecting Employees, 2200-1.,4.,9.
     Reporting, 2200-4.
     Retaliation, 2200-8.   
WICHE, 8210-2.6.
Wine, 2140
Withholdings from Wages, 2635, 2670, 5010-3.1.5.
Withholding Taxes, 2635-2.
Women Owned Business, 4305-3.3.
Work Assignments, 3300-9.
Workers' Compensation, 3630
 Absence, 3630-4.3.
 Accident Reporting, 3630-4.
 Americans with Disabilities Act, 3630-6.2.
 Assessment, 2635-3.1.2.
 Compensation, 3630-5.
 Deadline, 3630-4.
 Emergencies, 3630-3.3.
 FMLA, 3630-5.4., 3440-8.
 Job Performance, 3630-2.,6.
 Medical Bills, 3630-4.2.
 Notice of Accident Form, 3630-4.
 Return to Work, 3630-6.
 Risk Management, 3630-4.,5.,6.
 Safety 3630-2.
 Temporary Disability, 3630-6.3.
 Treatment, 3630-3.
 Work Related Injury/Illness, 3630
Working Time: see Paid Time
 Exempt Employees, 3300-1.
 Compensatory Time, 3305-1., 3310-3.
 Holiday, 3405-4.,4.1.2.
 Overtime, 3305-1., 3310-3.
 Nonexempt Employees, 3300-1., 3305-1.,3.
 Compensatory Time 3305-3., 3310-2.
 Holiday, 3405-4.,4.1.1.
 Overtime, 3305-3., 3310-2.
Work Schedules
 Additional Hours, 3300-1., 3310-2.1.
 Breaks, 3300-3.
 Compensatory Time, 3310-3.
 Emergency Control, 6130-5.
 Flexible Schedules, 3300-6.
 Inclement Weather, 3435-4.
 Overtime, 3305-1.,3. 
 Reasonable Accommodations, 3110
 Release Time, 1150-5.
 Required to Work on a Holiday, 3405-4.1.
 Shift Work, 3300-4.
 Traditional, 3300-2.
Work Site, 3270-1.,3.3.,4.
Writ of Garnishment, 2670-4.3.
Written review, performance, 3230-4.5
Yellow Cab Company, 3270-4.
Youth Conference Participants, 2020-2.19.

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