MINUTES OF THE MEETING OF
THE REGENTS OF THE UNIVERSITY OF NEW MEXICO
August 10, 2004
The Regents of the University of New Mexico met on Wednesday, August 10, 2004, in the Student Union Building Ballroom. A copy of the public notice is on file in the Office of the President.
Regents present:
James H. Koch, President
Jack L. Fortner, Vice President
María Griego-Raby, Secretary/Treasurer
Sandra Begay-Campbell
Douglas Brown
John M. “Mel” Eaves
Regents absent with previous notice:
Andrea L. Cook
President and Vice Presidents present:
Louis Caldera, President
Brian Foster, Provost/Executive Vice-President for Academic Affairs
David Harris, Executive Vice President for Administration
Phil Eaton, Vice President, Health Sciences Center
Eliseo Torres, Vice President for Student Affairs
Wynn Goering, Interim Vice President for Advancement
Regents' Advisors present:
Ed DeSantis, President, Faculty Senate
Steve Borbas, President, Staff Council
Buckner Creel, President, GPSA
Kevin Stevenson, President, ASUNM
Coleman Travelstead, President, Alumni Association
Robert Goodman, Chair, UNM Foundation
Others in attendance:
Members of the administration, faculty, staff, students, the media, and others
Regent James Koch presided and called the meeting to order at 1:00 p.m.
ADOPTION OF AGENDA
Motion approved to adopt the agenda:
APPROVAL OF SUMMARIZED MINUTES OF THE MAY 25, 2004, JUNE 9, 2004 JUNE 28, 2004 AND JULY 27, 2004 MEETINGS OF THE BOARD OF REGENTS
Motion approved to accept the minutes of the May 25, 2004, June 9, 2004, June 28, 2004 and July 27, 2004 meetings of the Board of Regents:
PUBLIC INPUT
NA
ADMINISTRATIVE REPORT
President Louis Caldera reported on the completion of one full fiscal year and the beginning of a new academic year. He commented that the deans had done a good job in research funding for the previous year, and noted the deans upcoming retreat. Freshman Convocation and Family Day will be held on Sunday August 22, 2004 to provide a welcome for new students and family members.
COMMENTS FROM REGENTS' ADVISORS
Dr. Ed DeSantis, President, Faculty Senate
Reported that the senate is ready to strengthen its unity and work harder to achieve its goals. The Faculty Senate retreat will be held on September 10 th at the Hispanic Cultural Center.
Steve Borbas, President, Staff Council
Reported that the staff council had a successful first time “Staff Celebration Week,” including an art show, book exchange, and exhibits. President Caldera attended the celebration and addressed the Staff Council. Staff Council has discussed Legislative priorities for the university with Carlos Romero, Governmental Relations Director.
Buckner Creel, President, GPSA
Reported the GPSA's plans to identify the needs of the students on campus including heath insurance, and student assistance. Mr. Creel noted that he would like to increase the participation of graduate students at the university.
Kevin Stevenson, President, ASUNM
Reported that ASUNM was currently in the process of acquiring rights to entertainment such as movies for students to view at the SUB. A“Red Rally” bonfire that will be held on Thursday before the UNM vs. Las Cruces football game.
Coleman Travelstead, President, UNM Alumni Association
Reported the Alumni Association will host two welcome back days on August 26 th and 27 th to reach out to alumni and new students. The Alumni Association is interested in upcoming legislation to pass GO bonds for Higher Education.
Robert Goodman, Chair, UNM Foundation
Complimented UNM's Development staff on their accomplishments of the past year.
COMMENTS FROM REGENTS
NA
ACADEMIC/STUDENT AFFAIRS REGENTS' COMMITTEE
Regent Doug Brown, Chair, Academic/Student Affairs Committee presented information and background on the committee's recommended action items as follows.
ASUNM Constitutional Amendments
Motion approved to accept the edited ASUNM Constitutional Amendments:
Amendment 1: Article VII. – Election Procedures Section 5 Election Commission.
• The Commission shall consist of between five and seven nine students appointed by the President for a one-year term and confirmed by the Senate; and two Senators who shall not be candidates in that election. (8/8/00)
Amendment 2: Article II - Legislative Branch Section 8 -Senate Committees
• The Presidential Appointments Outreach and Appointments Committee shall be established to work on outreach to student organizations and the student body by taking measures to increase communication between ASUNM and the University of New Mexico as well as consider all Presidential
Amendment 3: Article V – Disciplinary Action
• Procedures
• Motions to discipline A call for disciplinary action may be brought by any student before the ASUNM Senate Student Court in the form of a written motion charge . Seconded by at least two senators.
• If the motion is passed , call for disciplinary action is deemed valid the charges shall be considered at a separate hearing before the ASUNM Student Court Senate.
• The hearing shall be held at least one week and one day after the date of actual notification of the official who is the subject of the charge motion.
• Disciplinary actions against an elected or appointed official may be ordered only by a majority vote of those the ASUNM Justices Senators present and voting . In the case of removal from office a four-fifths (4/5) vote of the seated Justices is required. If only four Justices are available, then a three-fourths (3/4) vote is required. If only three Justices are available, the vote must be unanimous . A two thirds (2/3) vote of the seated Senate is required (5-16-97)
• Disciplinary decisions by the ASUNM Senate Student Court pursuant to this Article may be challenged in the Student Court by either party on the grounds that the procedures were not followed in good faith, or on procedural or legal grounds. Appeals of decisions of the Student Court may be made to the Student Committee, pursuant to the Student Conduct Committee Procedure. (5-16-97)
• In the event of an appeal, the Conduct Committee will review the Court's decision and consider whether proper procedures were followed, that the decision is supported by the facts found in the evidence, and whether or not the decision violates University policy. If the decision is in agreement with the above stated criteria, the Conduct Committee will uphold the Court's decision. If the Conduct Committee decides otherwise then it will reverse the Court's decision or send the case back to the Student Court for further action.
Valencia Branch Campus Operating Agreement
Motion approved to accept the Operating Agreement:
Dr Alice Letteny, Director of the Valencia Branch Campus, reported that the Valencia community and campus paralleled the agreement UNM recently approved for the Gallup Campus- on the budget process and clarified roles. The operating agreement is between the University of New Mexico and the Local Board of the Valencia Campus of the University of New Mexico. (See agenda book.)
FINANCE AND FACILITIES REGENTS' COMMITTEE
Regent Mel Eaves, Chair, Finance & Facilities Committee, presented information and background on the committee's recommended action items as follows.
Surplus Property Disposition List Dated 6/29/04 & 7/13/04
Motion approved that the Board approve the Surplus Property Disposition list dated June 29, 2004, and July 13, 2004. The items on the disposition list were certified by Bruce Cherrin, Director of Purchasing and University Services, as “worn-out, unusable or obsolete.”
Approval of Next Generation Equipment (NGE) Intel Equipment
Motion approved to accept Intel Equipment: Some restrictions apply, and will be coordinated through the office of Executive Vice President David Harris.
Approval of Disposal of Donated Intel Equipment
Motion approved to authorize University to sell equipment:
Tab 6- Companion issue- liquidation of the old equipment- semiconductor equipment. Attached to the letter in the packet is a list of the equipment, which was a gift from Intel including estimated value.
Special Project Legislative Request Priorities FY 2005-06
Motion approved to authorize Legislative Request Priorities (2 from Health Sciences, 4 from Main campus);
Tab 7- project- legislation
Approval of Revisions to Audit Policies: 7.2 Internal Auditing; 7.3 Audit Committee
Motion approved to accept policy for Internal Auditing:
Existing regent policies- 7.2 and 7.3 The University recently hired Debra Yoshimura as University Auditor. Regents felt the need to strengthen internal audit policies and administrative controls.
Motion approved to accept the formation of the Audit Committee: (note 1 opposed)
Resolution 7. And 7.3 deals with audit committee major change is to amend this resolution to provide audit committee to have own chairperson-.
This resolution is amended to reflect the composition of the committee to include a member of each standing committee, its own chairperson and meet 4 times annually.
Approval of Resolution Endorsing the 2004 Capital Projects GO Bond
Motion approved endorsing the resolution for the GO Bonds:
General Obligation, UNM would receive amounts listed which represents 26.3% GO Bonds for higher education.
Approval to proceed with Planning for: Women's Softball Field Upgrades
Motion approved to explore options of re-design for Women's Softball Field Upgrades:
The existing women's softball facility is LD dates 1966- no support facilities. Upgrade will include 2700 square foot support facility. This has been top priority of Athletics and supports Title 9 compliance .
Approval to Proceed with Planning for: Conversion of the Existing Gymnastics Building to a Basketball Practice Facility
Motion approved to proceed planning for conversion of Gymnastics Building to Basketball Practice Facility:
Report back to President Caldera.
STC Board of Director Appointments
Motion approved (1 opposed) to refuse the re-election of three Board members nominated by STC to STC's Board of Directors.
HEALTH SCIENCES COMMITTEE
There were no items on the agenda.
EXECUTIVE SESSION
Motion approved to adjourn into Executive Session, which will be limited to matters specified in the motion and previous meeting notice. ( discussion of competitive sealed proposals solicited under the Procurement Code, threatened or pending litigation and limited personnel matters).
ADJOURNMENT APPROVED:
_____________________________
President
ATTEST:
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Secretary/Treasurer