The University of New Mexico Student Union Building 1021    -    Telephone: (505) 277-3803    -    Fax: (505) 277-4159    -    Email: unmgpsa@gmail.com 

Annual Budget Process


                        2013 DEADLINES


MANDATORY Budget Workshops   

Student Union Building - Fiesta A&B

Friday, January 25, 2013 [5:00pm-6:30pm]

Thursday, January 31, 2013 [5:00pm-6:30pm]

Friday, February 1, 2013[10:00am-11:30am]


Domenici Center West (North Campus) - Room 3010

Saturday, January 26, 2013 [3:00pm-4:30pm]

Saturday, February 2, 2013 [12:00pm-1:30pm]

*NEW* Wednesday, February 13 [5:30pm-6:30pm] - *LAST WORKSHOP*


Applications due by 5:00 p.m. on FEBRUARY 15 to unmgpsafinance@gmail.com

Council Budget Meeting: March 23, 9 p.m., Domenici West 3010


Eligibility for the GPSA Annual Budget Process:


  1. Be a chartered Student Organization through the Student Activities Center

  2. Have active graduate and/or professional student membership

  3. And may NOT be an RDSA/RGSA that directly applies for and receives GPSA PB (Pro-rated Benefit) Funding


Annual budget funding is primarily intended for:


  1. Operational expenses (advertising, copying, office supplies, recruitment materials and equipment, etc.)

  2. Reoccurring costs


Budget funding is NOT intended for:


  1. Travel

  2. One-time events

  3. Rainy day funds


BUDGET APPLICATION CHECKLIST

  1. 1.Make sure that eligibility is met.

  2. 2.Download Annual Budget Packet and Budget Application from the GPSA website.

  3. 3.Attend a mandatory GPSA Annual Budget Process workshop.

  4. 4.Submit Budget Application to unmgpsafinance@gmail.com no later than 5:00 pm February 15, 2013.

  5. 5.Check for budget hearing schedule.

  6. 6.Prepare for and attend the organization’s scheduled budget hearing.


















Budget Process


Budgets are submitted early in the Spring Semester and reviewed by the Legislative Finance Committee during scheduled budget hearings.  The Finance Committee will review all the requests and make revisions to the budget requests based on the merits of the request, the needs of the organization, and the funding available.  After deliberations the Finance Committee forwards a balanced budget to the GPSA Council where the Council votes on the budget.  Finally, the GPSA President must sign off on a balanced budget no later than early April.  The budget allocations will be dispersed at the start of the fiscal year (July 1) and any allocated funding that is unused will revert to the GPSA General Fund at the end of the fiscal year and will be eventually be distributed again to student organizations.  


To apply for a budget please check early in the Spring Semester for a link below to the GPSA Budget Packet and GPSA Budget Application.  Organizations need to attend a GPSA Budget Workshop in order be participate in the budget process.  


Further Questions?


For questions about chartering a student organization contact the Student Activities Center at 277-4706 


For information about setting up and utilizing a university account for a student organization contact the Student Government Accounting Office at 277-7888 or sgao@unm.edu.


For information specifically about GPSA funding for a student organization contact the Legislative Finance Chair at unmgpsafinance@gmail.com or contact the GPSA Office at 277-3803


ANNUAL GPSA BUDGET PACKET




Please download and read before filling in and submitting your Budget Application

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