Forms and Guides

Below are links to the forms and guides for use by authors and presenters at STAIF-2008. If you are looking for MS Word templates to complete your manuscript submission, please visit our Templates Page.

Most of the forms are in PDF format and require Adobe Acrobat Reader to open on your computer. Visit Adobe to download this free software.

Forms and Guides List

• Transfer of Copyright Form
• Page Charges Assessment Form
• Off Prints Order Form
• Presenter Bio Form
• STAIF-2008 Registration Form and Fees
• Permission Request Form
• AIP/STAIF Style Guide
• Templates

Transfer of Copyright

Your final manuscript must be accompanied by an AIP Transfer of Copyright Agreement, completed and signed by at least one author. Please note this form is very similar to one used for publishing a paper in any one of several AIP journals. The authors retain significant rights, as indicated on the form. The form also accommodates various special situations, e.g., U.S. government employment or “works for hire.” No paper will be published in the proceedings without a signed and completed copyright form.

Important: Fax the form below to STAIF's organizers at (505) 277-2814. DO NOT fax this form directly to AIP. You may also scan and email the form to isnps@unm.edu.

2008copyright.pdf

Page Charges Assessment Form

There are no additional charges, beyond the required registration fee, for papers 8 pages and under in length. For longer papers, extra page charges apply.

Pages 9 & 10 are assessed @ $50 per page
Pages 11 & above are assessed @ $100 per page

If your paper is 9 pages or longer, please complete one of the forms below, and include it with your payment.

2008pagecharges.pdf ( Adobe Acrobat PDF)

2008pagecharges.doc (MS Word document)

Off Prints Order Form

Each paid attendee of STAIF-2008 will receive a copy of the published proceedings on CD-ROM. However, you may request hard copy reprints of your paper, also known as "off prints," directly from AIP. There is an extra charge for off-prints, the cost determined by factors such as quantity ordered and whether or not you would like color printing.

To order off-prints, print and fill out the form below and submit it with your manuscript. You will be billed directly by AIP.

STAIF 2008 OffPrint Form

Presenter Bio Form

Each presenter at STAIF-2008 is requested to complete a short biography through our online bio submission form. This information will be used by the sessions chairs to introduce you when you present at conference.

2008 STAIF Registration Form & Fees

STAIF's organizers work diligently to keep registration fees to a reasonable cost, and providing one of the best values among annual meetings in the field. Last year's cost for a full registration was $595, with special rates available for one-day, and student* registrations.

Covered within the full and student registration fees are a copy of the annual book of proceedings on CD, final program book, abstract book, admission to all technical sessions, plenaries, exhibits, and coffee breaks, plus one ticket to the annual awards banquet. One-Day Registrations receive all of the above benefits with the exception of a banquet ticket, which must be purchased as an extra.

Registration Form STAIF 2008

*To qualify for student status, the attendee must be a full-time student at an accredited university or college and provide a copy of their Spring 2008 class schedule.

Permission Request Form

In the event that you would like to use previously copyrighted material in your paper, you will need to secure permission first from the copyright owner. These days most publisher's have a permission request form they prefer to use, available on their own websites. If you know the publisher who owns the copyright on the material you would like to include, we advise you to check out their site first before using one of the forms below.

If the publisher does not have a specific form and requests that you provide one, this form is AIP approved.

2008permissionsrequest.pdf

STAIF 2008 Style Guide

AIP's final revised Style Guide for STAIF-2008 authors is now available. If you have published in previous years' proceedings, please discard your old style guide and use the current version to format your paper.

2008staifstyleguide.pdf

Templates

Use these templates to get you started on the correct formatting for final abstract and paper submissions. Keep in mind that if you replace the text in the templates to submit a paper or abstract, the formatting may become alterred to a point where it may not meet AIP guidelines.

Abstract template
Paper template

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Last updated7/26/06. ©2006 ISNPS-UNM.