Templates

Formatting your paper and final abstract to AIP guidelines is part of the manuscript preparation process. If your MS Word skills are a little rusty and you would like help in formatting your paper, you are intived to download and use the two MS Word templates available below.

You are not obligated to use the manuscript template as long as you follow the AIP Style Guide, and many authors prefer to format their paper on their own. We strongly encourage you, however, to use the abstract template when formatting your final abstract for the STAIF-2007 Abstract Book, as the paper size, margins, and styles are unique to this document, and can be time consuming to reproduce if you are not an experienced MS Word user. It's much easier to simply copy and paste your information into this particular template. Once you have completed your final abstract or draft, please email it as an attachment to STAIF's editors at: isnps@unm.edu.

• abstracttemplate.doc
• manuscripttemplate.doc

You will notice that many of the headings and other elements within both of these templates are assigned a style. Please use those styles only. Do not add new styles of your own.

If you have any questions about these templates or their use, please don't hesitate to phone us at 505.277.2813, or email isnps@unm.edu for assistance.

Do You Use MS Word's "Track Changes" Function?

MS Word's Track Changes function can be a useful tool when working on a document as a team, allowing co-authors to insert comments and track editing changes they've made to a document. The manuscript template below includes many useful comments and suggestions for formatting your paper which are visible only when you turn on Track Changes. If not handled properly, however, using this function can cause problems when it comes time to send your manuscript to AIP for publication.

To view comments when you open the manuscript template, turn on the "Track Changes" function in Word, Tools > Track Changes ( CTRL + SHIFT + E in Windows). Two things will happen when you activate this function:

1. You will see your document widen to accommodate colorful balloons to the right of your text, which contain general comments inserted by those who have viewed the document before you, or notations on deletions and insertions you and others have made while writing/revising the document.
   
2. A new Track Changes toolbar will open up in your document window, usually below the other toolbars. This tool bar allows you to make changes and comments visible or conversely turn them off. It also contains buttons for accepting or deleting changes and comments.

When you have completed your paper and are ready to submit it, be certain to use the "Track Changes" function again to accept or delete all changes as appropriate, delete all comments, and then turn-off that function. Comments and unresolved additions or deletions within an MS Word document, sometimes cause problems when printing the document or converting it to a PDF for the publisher.

Last updated7/26/06. ©2006 ISNPS-UNM.