Subsection 2 of the Cash Management Policy (Section 7200) provides detailed information on how to prepare and submit a departmental deposit through a Money List (cash or check) or Credit Card Report. Please read the Policy in its entirety for a full understanding of your fiscal management responsibilities. You can also reference these FastInfo Answers.
The Cashier Department is available to pick up deposits from departments to assist them in being compliant with the Policy, which states, "Monies received should be deposited at the University Cashier Department intact by the next working day following receipt." In addition, departments should never transport cash in excess of $500.00 without an escort (UBP, Section 7200.2.3).
A bank deposit is prepared daily by the Main Campus Cashier Department. It includes payments made on student accounts and monies collected/deposited by UNM departments (as explained above).
If a check is returned from the bank for any reason, the amount of the check is charged back to the department and the department is responsible for their own collection efforts.
For addition information, or to schedule a pick-up, please call (505) 277-7676.
A more secure alternative to processing credit card transactions is by establishing a MarketPlace Store or uPay site.