Only the instructor of a course (or the department chair if instructor is no longer available) may make grade changes. Grade changes are submitted to the Records and Registration Office on a grade change form (2-part form). This forms requires a department chair or college dean's approval if submitted 30 days after the end of the semester. All grade changes must be submitted within 12 months after the original grade was issued. See the Grade Replacement Policy in the Student Services section of the UNM Course Catalog for more information.

UNM has both a printed and an online catalog. The online catalog is in LoboWeb. The production process for the printed catalog takes about 8 months.

To make a curriculum change, you need to fill out Form A or Form B, which is routed to the Faculty Senate for approval. The Registrar's Office is the point of contact for any questions/comments,

Curriculum Changes (forms A,B,C,D)

There are four different forms that are used when curriculum changes are requested in a department. These forms, which can be obtained from the Registrar's Office, are explained below. The Faculty Senate Curriculum Committee must approve any forms submitted. Timelines for approval are:

Form A - Change an Existing Course - Allow 2-4 months
Form B - New Course Request - Allow 6 months
Form C - Degree or Program Change - Allow 12 months
Form D - New Graduate Degree - Allow 18 months

Form A - Change an Existing Course

Use this form to change a current course title, for course number being used by the department, to change the current course to carry or delete graduate credit eligibility, or other changes to existing courses. If the course content changes significantly, information will be required to justify difference in course content. This form is also used to change the course description as it appears in the catalog, to change the grade option, or to delete a course.

Form B - New Course Request

Use Form B to create a new course. You must include a full course description for catalog entry with course number, course title, credit hours, description, and prerequisites. Other items that must be submitted include an impact statement and signature from the Dean of Library Services and a course outline or syllabus. Department must check for current course duplication and justify how the new course will fit into the curriculum for the degree offered. There is also a section to describe the budget and faculty load implications.

Form C - Degree/Program Change

This form is used to create a new degree or program, a new department or unit, or to revise a degree or program. Documentation should include exact title and requirements, reasons for the request, possibly the Library Impact statement, the budgetary and faculty load implications, and a long range planning statement. The affect of any new or changed degree needs to be reviewed and addressed thoroughly by the department. Also, the issue of how to address students currently enrolled in the degree or program should be included.

Form D - New Graduate Degree

Form D is used to create a new graduate degree. There are very specific requirements so the Office of Graduate Studies and the Office of the Provost should be contacted for information on this form.

There are several different information systems available to assist you in obtaining information regarding academic issues. 

Class List Online

UNM has a new electronic Class Roster/Grade Entry feature on the web that will be updated every night. An instructor can view his/her Class Roster at www3.unm.edu/SIS/Classlist and download it into an excel file to record grades. Also, Class Roster has your students UNM e-mail addresses and you will be able to send the entire class an e-mail or just individuals. If your students don't have a UNM e-mail they will be excluded from your mail so please insist that everyone in your class get a UNM e-mail address. To use this system, you must meet these two conditions:

• The person must be the instructor of record according to the system.
• The person must have a NetID, which means an email account ending with @unm.edu or @math.unm.edu.

  Note: If department administrators want access to class rosters for the whole department, they must have their department chair e-mail a request to that effect to the Records Office. (jchoat@unm.edu).

Web Grade

To assist your faculty in how to enter grades to the Web Grade system, please refer them to the Web Grade Demo (www3.unm.edu/sis/DemoClassList). To access the web grade site, the instructor must be the instructor of record and have a UNM NetID. There is also a link if the instructor needs to establish a UNM NetID. If you have questions or concerns, please contact Kaye Reeves at 277-6820 or dkayer@unm.edu.

UNM Codes

UNM uses term codes to signify each semester.  The term code is a four-digit academic year plus the two-digit academic semester.