Petty Cash General Information

Petty Cash forms are like cash, and misuse can cause financial loss for your department and the University.  Because of these potential safeguarding issues, reimbursement via the Petty Cash process is the least desirable method.  Please use P-card whenever possible.  If this is not possible, please consider submitting all allowable reimbursement requests via DPEZ, rather than Petty Cash.  This allows the payee to have the reimbursement deposited directly into their checking account.

For your safety, Unrestricted Accounting-Main requires the following when processing Petty Cash:

• Petty Cash reimbursements MUST be hand-delivered to Unrestricted Accounting-Main; it is not safe to send these through campus mail.

• Petty Cash reimbursements MAY NOT be left in Unrestricted Accounting-Main.  We ask that you arrange for the person delivering the form(s) to wait while it is reviewed and approved.  We do not have secure storage to hold these approved forms.

For your convenience, there is a Cashier’s window located in the first floor lobby of the UNM Business Center. This window is open from 1:00 pm to 4:00 pm daily. Unrestricted Accounting-Main will review Petty Cash reimbursement requests on Mondays, Wednesdays, and Fridays from 1 pm to 4 pm. For North Campus personnel, there is also a Cashier’s window located in the lobby of the Basic Medical Sciences building. This window is open from 8:30 am to 12:00 pm Monday through Friday.

Accessing the Petty Cash reimbursement form requires logging in with your Net ID and password.  We recommend that you complete and print out your reimbursement requests online only as needed.  It is not a good idea to print out blank forms and have these accessible for possible misuse.

Click here for information on what is and is not allowable on Petty Cash.
Click here to login and access the Petty Cash form.