Source of Funding and Allowable Expenditures
The source of funding (state appropriated I&G, Public Service, Research, gifts from donors, etc.) expected to be used for a proposed expenditure is not the determining factor as to whether the expenditure is allowable under policy.
University Business Policy #4000, “Allowable and Unallowable Expenditures”, section 2 “Scope of University Funds” states:
“It is the general policy of the University that all financial resources received by the University, irrespective of their sources, shall be expended under common policy and procedures. All funds made available to the University shall be expended through University accounting systems and in accordance with University Business Policies and Procedures. This includes funds obtained through the appropriation of tax revenues, gifts from individual donors, income earned for services rendered such as research and public service, or through transfers from affiliated organizations such as foundations…”
In fact, there may be tighter restrictions on the usage of funds from some sources, specifically I&G, than policy generally allows.
Donors generally specify the type of expenditures for which their donations are intended. However, if a particular expenditure does not comply with policy, regardless of the intent, it will not be allowed.
When in doubt, please contact the appropriate Financial Services accounting office BEFORE initiating the transaction. As always, any payment must have a valid UNM business purpose, which must be fully explained on the document (DP-EZ, Purchase Requisition, Journal Voucher, etc.). Please DO NOT merely restate WHAT is being paid for.