Processing Travel Payments for Independent Contractors and Foreign Nationals
I. Independent Contractors (IC)
1.Approval must be obtained prior to purchasing ticket.
2.Department prepares PR (paper form) for travel and attaches an SPQ for the IC.
3.Department gets any departmental approvals required.
4.Department hand carries the PR to the appropriate Central Accounting office(s).
5.Central Accounting processes the same as any other walk-through, including review for Independent Contractor status (IC’s SPQ from IC’s PR), and Conflict of Interest.
6.Once Central Accounting approves the purchase, the waiting Department staff member will receive signed PR.
7.Department can then use P-card or Purchase Requisition (Lobo Mart) to make the purchase. Hotel charges must be paid for via a Purchase Requisition in Lobo Mart.
8.If using P-card, Department must attach the signed, pre-approved PR to the backup and keep it with the P-card log.If using a Banner Requisition, Department keeps the paper PR in their files. (Note: this PR does not go to Purchasing)
II. Airfare or Hotel Paid on Behalf of Foreign Nationals (FN) that are not UNM students or employees
Please click on the link below for the new form requesting travel for Foreign Nationals: