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Information

BYLAWS OF THE FACULTY/STAFF CLUB

MISSION: The UNM Faculty/Staff Club (FSCA) has been created in order to give UNM faculty and staff from all parts of the university the opportunity to congregate, socialize, and exchange ideas in a quiet, comfortable setting. In addition, the club will provide an environment conducive for both interdisciplinary and intradisciplinary collaboration.

ARTICLE I: LOCATION

1. The location of the UNM Faculty/Staff Club is 1923 Las Lomas NE, Albuquerque, NM.
2. The Club is a UNM building, and as such is subject to the policies and procedures for university buildings.

ARTICLE II: USE OF THE CLUB AND MEMBERSHIP OF THE CLUB

1. Use of Club: All current members of the UNM faculty, staff, and retirees shall be eligible to use the club and to become members (see #2 below). Other members of the University community who desire to use the club or become members should submit a written request to the club’s Membership Committee for consideration.
2. Membership: Any faculty and staff member eligible to become a member of the club must pay either the monthly or yearly dues (see #III, 1 below). Membership in the club shall be at the discretion of the club’s Membership Committee. (see Article VIII).
3. Benefits of Membership: Members shall have the following privileges: invitation to special events (lectures, films, receptions), voting privileges, eligibility to run for Board of Directors, right to reserve private dining/meeting rooms, right to bring guests to the club.
4. Guests: Members may bring one guest to the club per visit.
5. Termination of Membership: Membership will continue as long as dues are current (see # III,3 below), unless the member submits a written resignation. In addition, membership may be suspended or withdrawn for just cause by written notification from the Board of Directors.

ARTICLE III: DUES

1. Monthly Dues: The dues rate will be determined on an annual basis by the Board of Directors by June 30 for the coming fiscal year. All members shall pay the same dues on an annual basis through either a personal check or payroll deduction.
2. Other Charges: Charges for the use of facilities, such as private dining/meeting rooms, or the entire club, will be set by the Board of Directors.
3. Payment: Club dues are payable on the first of each month, or by payroll deduction for the coming month. Other charges are payable on terms set forth by the Board of Directors.

ARTICLE IV: MEETINGS AND VOTING

1. Regular and Petitioned Meetings and Votes: A meeting or electronic vote of the members of the Club may be called at any time by the President or the Board of Directors. In addition, a meeting or electronic vote can be called by a petition of at least 20% of the current members to the Board of Directors; meetings or votes initiated by petition shall occur within 30 days of the date of the petition, and meetings shall be announced at least 10 days in advance to all members. The petition shall specify the reason for the proposed meeting or vote.
2. Eligibility for Voting: All dues-paying members are eligible to vote in meetings or electronically.
3. Quorum: The number of members present at a meeting or voting electronically shall constitute a quorum, unless a higher quorum is set in advance by the Board of Directors for a specific purpose or for a special meeting such as for amendments to the Bylaws.
4. Voting Rules: All elections shall be held and all questions decided by a vote of the majority of members voting.

ARTICLE V: BOARD OF DIRECTORS

1. Elected Board: The Board of Directors of the Faculty/Staff Club shall consist of seven (7) members elected by the club members from a list of nominees or self-nominees. The Directors will generally serve a term of two years. The Board may elect to stagger the terms of any elected Director(s) if continuity is desired. Only members of the Club are eligible to run for election to the Board. Members of the Board of Directors may also serve as officers of the Club.
2. Vacancies: A vacancy on the Board will be filled by a majority vote of the remaining Directors. The Director so elected will serve out the remainder of the term of the vacated position.
3. Quorum: A majority of the Board shall constitute a quorum; in the event of vacancies on the Board, then four (4) Directors present at a meeting will constitute a quorum.
4. Removal: Any member of the Board may be removed from the Board by a vote of two-thirds of the full Board of Directors, that is, by five (5) Directors.

ARTICLE VI: OFFICERS

1. Election: As soon as is practical after the Board is elected, the Board should meet to elect Officers. Officers of the Board will generally include: President, Vice-President, Secretary, Treasurer, Ombudspersons and Membership Committee Chair. Election shall be by majority vote of the Board, and vacancies shall be filled in like manner when they arise.
2. Powers and Duties:

a. President:The President shall preside at meetings of the members and the Board, make periodic e-mail announcements to the Club membership, and represent the Club to the UNM administration and other bodies as appropriate.
b. Vice President: The Vice-President shall perform the functions and duties of the President if the President is unable to do so for any reason, and shall perform other duties as assigned by the President or the Board.
c. Secretary:The Secretary shall keep minutes of all meetings, issue notices of meetings, and work with the designated staff support person to oversee the club files and documents, including lists of members. The Secretary shall assist the President in handling electronic and other communications between the Board and the membership. The Secretary may be asked to fulfill other duties, as assigned by the Board.
d. Treasurer: The Treasurer shall work with the designated staff support person to monitor the economic viability of the club. The Treasurer shall make a regular report of revenues, expenses, and other matters pertaining to the economic well-being of the Club to the Board, and, if so directed by the Board, to the members of the club.
e. Faculty Ombudsperson: The Faculty Ombudsperson shall solicit feedback from the club members regarding suggestions for improving the club, and shall regularly convey both solicited and unsolicited suggestions for improvement to the Board for consideration that might derive from Faculty and faculty emeriti issues or concerns.
f. Staff Ombudsperson: The Staff Ombudsperson shall solicit feedback from the club members regarding suggestions for improving the club, and shall regularly convey both solicited and unsolicited suggestions for improvement to the Board for consideration that might derive from Staff or staff retiree issues or concerns.
g. Membership Committee Chair: The Membership committee chair shall preside over all meetings of the membership committee, in accordance with Article VIII of these Bylaws.

ARTICLE VII: HOUSE RULES

The Board of Directors has the right and the responsibility to establish rules regarding the operation of the club, including (but not limited to) such issues as: hours of operation; use of the club by non-members; display of books, paintings, and other objects in the club; appropriate dress; decorum, etc.

ARTICLE VIII: COMMITTEES

The Board of Directors may appoint specific standing or ad-hoc committees as the Board may consider appropriate.

A committee to consider membership issues shall be a standing committee of the FSCA. There shall be three members of this committee; all shall be members of the FSCA. The Chair of the committee shall be an officer of the club, Membership Committee Chair. This committee shall meet from time to time as is required to affirm new members to the club, and to consider other such membership issues as deemed appropriate by the Board of Directors.

ARTICLE IX: ADOPTION AND MODIFICATION OF BY-LAWS

The Board of Directors can amend these bylaws at a meeting called for that purpose.

The acting Board of Directors adopted changes to these by-laws on January 31, 2007. The first elected Board of Directors shall ratify or modify these bylaws at their first meeting.