High Desert Linguistics Conference -V

University of New Mexico

November 1st & 2nd

Proceedings Publication Guidelines and Permission Request Form

* All papers must be received by Friday, January 03rd, 2003*

  1. 1 Publication Guidelines
High Desert Linguistics Society Proceedings

Publication Guidelines

The purpose of the following guidelines is to help authors prepare a manuscript for publication in the annual High Desert Linguistics Society Conference Proceedings. Your attention to the editorial guidelines laid out here will expedite and simplify the editorial process for you and the volunteer editorial staff.

Part of HDLS’ mission is to "promote the exchange of ideas among students pursuing higher education in Linguistics and related fields…this will be accomplished through publications…". Toward this end, we will take systematic steps to engender a professional atmosphere in which graduate students and other scholars are able to disseminate their work and to participate in the editorial process. Our editorial policy is to select a limited set of papers based on presentations that scholars have given at our annual conference. The editorial board will follow a set of guidelines for choosing the highest quality papers. Quality will be defined in terms of linguistic content and effective communication of ideas through writing. The editorial board reserves the sole right to define its own criteria for manuscript inclusion in its publications.

The editorial board has the right to select papers based on a particular topic of interest at the conference or on the basis of theoretical and/or methodological criteria. This enables the High Desert Linguistics Society to support and encourage research in keeping with the University of New Mexico Department of Linguistics’ general orientation: "The department's approach to linguistic theory takes a primarily cognitive-functional perspective that focuses on language structure as interacting with language use. This orientation emphasizes the study of language typology, change, discourse, interaction, variation, processing, and acquisition. The department is particularly concerned with the study of regional languages (especially Native American languages and Spanish) and signed languages (American Sign Language, in particular)" (Department of Linguistics Graduate Student Manual 2002).

Please note that the following guidelines constitute the minimum requirements for publication. Upon selection of a paper for publication, our editorial staff will work closely with each author on both substantive and technical editing. Prospective authors should be prepared to provide timely feedback, revision, and assistance to the editorial board.

Contact Information

HDLS Proceedings Project Editor
Department of Linguistics
Humanities Building 526
University of New Mexico
Albuquerque, NM 87131-1196

Voice/TTY: (505) 277-6353  Fax: (505) 277-6355

Email: hdls@unm.edu

You may download a Word .doc version of the HDLS Manuscript package here.  (Manuscript Package)

Manuscript Package

Your manuscript package should include the following items and should arrive at the HDLS office by the deadline noted on the HDLS website. Submissions that arrive by the deadline will receive priority for publishing consideration:

___Cover letter

___2 hard copies of the manuscript

___1 electronic copy of the manuscript on an IBM-formatted diskette

___1 electronic copy of the manuscript saved in RTF

___Language-specific or special fonts that are compatible with Word

Keep a replica of your manuscript package for your own records as materials will not be returned.

Cover Letter

When you submit your manuscript for publication, please include a cover letter that includes the title and subtitle of your paper, author(s)’ name and professional affiliation (include Department and institution attended for graduate students), a complete mailing address (preferably a professional address rather than a personal address), email address and telephone number of the first author.

In addition, please describe any special issues about the manuscript itself that the editorial board should be aware of, e.g., use of particular fonts or image formats.

Manuscript Preparation

___Submit the two hard copies of the manuscript and one electronic version in Word or a Word-compatible format. If you do not have access to Word software, contact the HDLS Proceedings Project Editor for another acceptable format.

___Use 8 ½" x 11" paper. If you submit a manuscript printed on A4 paper, adjust your printing setting so that it appears on the A4 paper as though it were printed on 8 ½" x 11" paper.

___Create 1-inch (2.54 cm) margins on all sides of the paper.

___All manuscripts should be double-spaced throughout and should be single-sided.

___All manuscript pages should be numbered consecutively, starting with 1. Place the number in a centered footer on each page.

___Manuscripts should be approximately 15-20 double-spaced pages (including space for special matter, notes, and references).

___Use a 12-point font (12 cpi), preferably Times New Roman, throughout.

___Left justify all text, including notes and references.

___Use footnotes rather than endnotes.

___Each piece of special matter should be put on a separate sheet of paper. Special matter includes photographic images, video captures, tables, figures, syntactic trees, charts, etc. Special matter does not include example sentences, rules, or formulae. In the body of the manuscript, insert a bolded note on a separate line:

INSERT Figure (or Table) # about here

In the text of the manuscript, do not end a paragraph preceding a figure with an incomplete sentence. Include a figure or table number and descriptive title with each piece of special matter.

___Do not add headers or footers to your manuscript other than page numbers.

___Try to avoid unusual fonts. If you wish to use a language-specific or unusual font, you should consult with the HDLS Proceedings Project Editor first to make sure we have access to the font. Under no circumstances will HDLS purchase a language-specific font. Rather the contributor will be required to provide HDLS with fonts for publishing use and a guarantee that the font has been acquired in accordance with the font owner’s licensing criteria.

___Contributing authors are required to obtain permission to reproduce and to cover the expenses for any use of copyrighted material they wish to use in their papers. General guidelines for materials requiring permissions are covered in The Chicago Manual of Style, 14th Edition. Use this link to download the HDLS general permissions form but be aware that some publishers may have their own form: . Your best bet is to call the permissions editor at the publisher you wish to gain permission from and ask about their procedure. The fastest way to gain permission is to fax your request. Often you will be granted contingent permission (enough to go ahead with the editing process of your manuscript) and then later you and the publisher will exchange signed, hard copies of all the paperwork and the associated fees. HDLS requires the original permissions documentation. You should keep copies for your files as well.

___ Do not use italics for emphasis, or to mark common loanwords or technical terms.

Use italics for all cited linguistic forms and examples in the text, except for examples from American Sign Language. ASL examples should follow conventional guidelines for presenting ASL data. Please include a short explanation of how and where these ASL conventions apply for the copyeditor.

___Use small caps to mark a technical term at its first use or definition, or to give emphasis to a word or phrase in the text of an example. Also use small caps to set off a hypothesis or theoretical construct on its first use.

___Avoid using boldface unless it is conventional for your particular subdiscipline. If it is conventional, please include a short explanation of how and when boldface is used for the copyeditor.

___Do not use any special formats, fonts, or font sizes in the title, author, affiliation, headings, or subheadings.

___Use a single space between the end of sentence punctuation and the beginning of a new sentence.

___Use double quotation marks for quotes, except for quotes within quotes. The second member of a pair of quotation marks should precede any other adjacent mark of punctuation, unless the other mark is part of the quoted matter: e.g., She writes, "In ASL, if participants in an action are present in the immediate environment, directionality is produced with respect to the actual location of the referent" (Casey 1999:2). or Casey (1992:2) writes, "In ASL, if participants in an action are present in the immediate environment, directionality is produced with respect to the actual location of the referent."

___Do not put cited linguistic examples in quotation marks.

___Use single quotes for translations of non-English or nonstandard English words.

___Indent long quotes (more than four text lines in the original source).

___Do not hyphenate words containing prefixes unless it marks a change in meaning. Do hyphenate when the stem begins with a capital letter: e.g., non-English.

___Indicate ellipsis using three periods without spaces before or after.

___Use a comma before the last member of a series of three or more coordinate elements: e.g., bilabials, alveolars, and palatals.

___Use a comma after e.g., and i.e.,.

___Autonumber footnotes throughout the text, although an acknowledgement note should be marked with an asterisk. Use a superscript numeral rather than a parenthetical number. Put the note number at the end of the sentence if possible (if necessary, try to reword the sentence in order to do this) and put the note number after all punctuation marks.

___Notes should be in 12-point, Times New Roman font, double-spaced, and justified.

___Number footnotes to special matter separately for each piece of special matter and place them on the same page as the special matter so that when these pieces are inserted into the manuscript body, the note goes with the special matter.

___Use angle brackets for specific reference to graphemes <s>.

___Transliterate or transcribe all forms in any language not normally written with the Latin alphabet, including Greek, unless there is a thematic reason to use the original orthography. Use IPA symbols, preferably SIL manuscript IPA93, which is downloadable from www.sil.org, unless there is another conventional system for the language.

___If you wish to insert special diacritic marks for which there are no fonts, consult with the Proceedings Project Editor to make sure HDLS has the resources to accommodate this special need.

___References to examples in the running text should include the example number in parentheses. E.g., See example (14), given here: or See example (2)a; (2)a,b; (2)a-d:

___Type each numbered example on a separate indented line with the number in parentheses. Indent after the number and use lowercase letters without parentheses to group sets of related items.

(1) a. The big dog

b. The big cat…
    1. The big fish…
___Examples from languages other than English must be translated or glossed as appropriate. Sometimes both a translation and a word-for-word or morpheme-by-morpheme gloss are appropriate.

___Place the translation or gloss of an example sentence or phrase on a new line below the example:

se reunieron…los ministros de Seguridad

‘the heads of security met [with each other]’

___Align word-for-word or morpheme-by-morpheme glosses of example phrases and sentences with the beginning of each original word:

Zai zhouwu, wo jiando le Zhangsan.

on Friday I see ASP Zhangsan

‘On Friday, I saw Zhangsan.’

___Place a hyphen between morphs within words in the original language and a corresponding hyphen in the gloss:

Juma a-ku-sa-akuta nlope.

Juma he-PRES-HAB-run very

‘Juma runs very fast.’

___If one morph in the original language corresponds to two or more elements in the gloss, separate them by a period; do not insert a period at the end of a word.

Kissartu -mik kavvi -sur -put

hot -INSTR coffee-drink-3PL.IND

‘They drank hot coffee.’

___Gloss lexical roots in lowercase Roman type. Gloss person as 1, 2, 3, and 4. Gloss all other grammatical categories in small caps.

___Abbreviate all glosses for grammatical categories. List the abbreviations in a footnote.

___Use the following headings:

1. Introduction.

Fowler and Housum (1987) demonstrate that a speaker’s initial utterance of a word is longer than subsequent productions of the word in the same discourse.

5.1. Obligatory Agreement. Some ASL verbs must occur with agreement.

3.3.2. Short and long movements. Another problem with the application of the Movement-Hold Model to sign language recognition arises for purely technical reasons.

___Within the text, give only a brief citation in parentheses consisting of the author’s last name, the year of the publication, and the page number(s) where relevant: (Browman and Goldstein 1992, Lindblom et al. 1984, Ohala 1997).

___If the author’s name is part of the text, use the following form: Jurafsky et al.(1998) looked at several variables…

___At the end of the manuscript, create a full reference section. Doublecheck your reference list against the manuscript body to insure completeness. Just prior to publication, you will be asked to update references that were either "forthcoming" or "in press" at the time of the original submission. The references should be double-spaced, using roman type throughout. Approximate the following format options:


Armstrong, David F., William C. Stokoe, and Sherman E. Wilcox. 1995. Gesture and the Nature of Language. Cambridge: Cambridge University Press.

Askins, D. M., and D. M. Perlmutter. 1995. Allomorphy explained through phonological representation: Person and number inflection of American Sign Language verbs. Manuscript, University of California, San Diego and University of Rochester.

Bellugi, Ursula. 1988. The Acquisition of a Spatial Language. In The Development of Language and Language Researchers: Essays in Honor of Roger Brown, ed. by Frank S. Kessel, 153-85. Hillsdale, New Jersey: Lawrence Erlbaum Associates, Publishers.

Blake, Joanna, and Susan J. Dolgoy. 1993. Gestural Development and its Relation to Cognition During the Transition to Language. Journal of Nonverbal Behavior 17(2).87-102.

Casey, Shannon. Forthcoming. "Agreement" in Gestures and Signed Languages: The Use of Directionality to Indicate Referents Involved in Actions. Ph.D. Dissertation, University of California, San Diego.

Casey, Shannon, and Robert Kluender. 1998. Pre-linguistic features of gesture in hearing adults. Poster presented at the Sixth International Conference on Theoretical Issues in Sign Language Research, Gallaudet University, November 14, 1998.

Casey, Shannon, and Robert Kluender. 1995. Evidence for Intermediate Forms in the Evolution of Language. In Papers from the 31st Regional Meeting of the Chicago Linguistic Society, vol. 1: The Main Session, ed. by Audra Dainora, Rachel Hemphill, Barbara Luka, Barbara Need, and Sheri Pargman, 66-80. Chicago: Chicago Linguistic Society.

Fischer, Susan D. 1973. Verb inflections in American Sign Language and their acquisition by the deaf child. Paper presented at the Linguistic Society of America Annual Meeting, San Diego.

Imedadze, Natela, and Kevin Tuite. 1992. The Acquisition of Georgian. In The Crosslinguistic Study of Language Acquisition, Vol. 3, ed. by Dan Isaac Slobin, pp. 39-109. Hillsdale, New Jersey: Lawrence Erlbaum Associates, Publishers.

___List multiple works by the same author in chronological order starting with the most recent work.

___Use suffixed letters a, b, c, etc. to note more than one item published by a single author in the same year.

___Do not list edited volumes unless they are referenced in their entirety. Rather, create an entry for a single author whose work appears in a collected volume.

___Provide as explicit a citation for each work as possible. For example, avoid abbreviations of publishers, using initials rather than first names, etc.

Use the following order of information in the manuscript itself:

___The title and subtitle of the paper should be centered at the top of the first page. Use an asterisk after the title to mark an acknowledgement footnote. On the next line include authors’ names. On the next line include authors’ affiliations’.

___After the title, include a 150-word abstract.

___After the abstract, include the paper itself.

___Include all references beginning on a new, consecutively numbered page.

___Include all special matter. Be sure the Figure (or Table) # is consistent with the insertion note in the text of the paper.

___The hard copy of your manuscript is considered the master copy in terms of copyediting. This means that the editorial staff will assume that the first hard copy submitted, and any corrected proofs demonstrate the appearance of the paper as you wish to see it in print. Any inconsistencies between the hard copy and the electronic copy will be resolved on the basis of the hard copy so be sure to carefully proof the hard copy before submission.

Diskette Preparation

___Make sure your diskette is formatted for IBM.

___Label the diskette with the first author’s name, the file name, and the software and version used.

___Be sure to include a suitcase with any unusual fonts from the manuscript.

The Editorial Process

After HDLS has received your submitted manuscript package, our editorial board will accept or reject your manuscript for a substantive edit. This first selection round will narrow down the set of papers that we think are the best candidates for publication in a given year. (In 2002, this will be approximately 20 papers out of 50 possible submissions). We assume we will not be able to publish every quality paper. You must attend the HDLS conference and present your paper in order to be considered. Authors who cancel their presentations are ineligible for publication.

If your paper is accepted for a substantive edit, you (and any coauthors) will be required to sign a copyright release form so that we can publish your paper. You will retain rights to republish your paper elsewhere at a later date but you will agree to give HDLS the nonexclusive right to publish your paper on both electronic and paper media, and the right to store your abstract and/or paper on our organization website, and the right to use your name in advertising our CD-ROM version of the papers.

When we have your signed copyright release form, an editorial board member with knowledge of your subdiscipline will review your paper for its content. He or she will create a list of suggestions, which you will be asked to look over. In negotiation with your substantive editor, you will cut, expand, or revise your paper. You may be asked to do make some preliminary copyediting changes. Then you will need to resubmit your revised paper for a round of extensive copyediting.

At the copyediting stage, your editor will go through your paper to bring it into line with the other papers being published in the volume. If you have followed the guidelines for submission, these changes should be relatively minor and will simply deal with format, font choice for headings, etc. Then your editor will mail you a hard copy of your paper as it will appear in published form. You will need to look over your proofs very carefully to make sure that the details of your paper are intact, i.e., make sure examples are complete, the correct font appears in the right place, tables and charts look the way you would like them to, etc. Any changes you make on this set of proofs will be final. You will go through and mark minor changes in red ink and provide a change-by-change written response to the editor so that the alterations in the master manuscript are made correctly. At this stage, major revisions will not be allowed. Then you will return your proofs, your editor will make sure the changes are made in our electronic version, and the paper will be published.

You will receive a complimentary copy of the CD-ROM and may purchase additional copies for $5. The CD-ROM will be available for sale on the HDLS website and it will also be distributed to Linguistics departmental libraries at Universities and Colleges with whom we have a conference proceedings exchange agreement.

Comments and suggestions on our procedures are always welcome.

You may download a Word doc version of the HDLS Permisson Request Form here(Permission Request Form)

  1. 2 Permisson Request Form

Permissions Request Form

Requestor:                                                                                                                   Requestee:
Name, Organization, or Publisher                                                                                 Publisher
Street Address                                                                                                            Street Address
City, State Zip                                                                                                             City, State Zip
Ph. (XXX) XXX-XXX                                                                                                Ph. (XXX) XXX-XXX
Fax (XXX) XXX-XXX                                                                                               Fax (XXX) XXX-XXX

                                               Internal Reference Number:______________
                                               Date Requested:_______________________
[Name, organization, or publisher] requests permission to [reprint/reproduce/copy] material from your publication The Philosophy of Literary Form: Studies in Symbolic Action, 3rd Edition, by Kenneth Burke, © 1973 The Regents of the University of California. The specific material to be used would be:

pp. 114-116, "The broad outlines…but physicalist-plus."

This material is to appear as [originally presented/shown on the attached page/requested by you, the copyright holder] in our forthcoming publication Literary Criticism, by Jane Doe, estimated 400 to 475 pages. Our publication schedule expects the volume to be available June, 2001 in clothbound form, with an approximate list price of $45.00. The initial press run will be 5,000 copies.

[Name, organization, or publisher] requests nonexclusive rights to use the material as part of the above work for all languages and for distribution throughout the world. We request the rights to publish the material in both electronic and print form.

If you are the copyright holder or the legal grantor of permissions for the said material, may we have your permission to [reprint, reproduce, copy] the material described above in our forthcoming publication? If you are not the copyright holder or the legal grantor of permissions for said material, please let us know at your earliest convenience and please provide any specific information regarding the identity and whereabouts of the legal copyright holder/grantor.

If you grant the requested permission, we plan to use the following line of acknowledgement on/in the [same page as the material/copyright page/acknowledgement section]:

[Reprinted, Reproduced, Copied] with permission from The Philosophy of Literary Form: Studies in Symbolic Action, 3rd Edition, by Kenneth Burke, © 1973 The Regents of the University of California. All rights reserved.

Thank you for your consideration in this matter. A copy of this request is included for your records.


Permissions Grantor Date

The above request is approved on the conditions specified and with the understanding that full credit will be given to the source.

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