Be Aware of Your Responsibility for Cash and Check Depositing
Did you know that any check or cash your department receives from any source needs to be deposited into the University or UNM Foundation bank accounts? This is accomplished by using the UNM Cashier’s Office or, in the case of fundraising, taking the monies to the UNM Foundation office. This includes:
In other words, the department may not spend monies received on goods and services without first depositing the monies and then using the University system to process the purchases. “Allowable and Unallowable Expenditures,” Policy 4000 University Administrative Policies and Procedures Manual addresses this issue.
The University offers Cash Management training. It is mandatory for those who are responsible for handling cash, as well as their direct supervisor, but others may attend. The policy governing cash training is “Cash Management,” Policy 7200, University Administrative Policies and Procedures Manual.