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Industrial Security Department |
Foreign
Travel
Travel Briefing
This briefing applies to all cleared and certain uncleared Employees and Consultants who are planning to travel outside of the United States of America. If you have access to sensitive DOE or DoD information (either unclassified or classified) and, or Company Proprietary Information, you could be a potential target for Foreign Intelligence Agents. When you travel outside of the United States, whether on business or vacation, you will meet people from various foreign countries. It is under these conditions the stage is often set for Foreign Intelligence gathering activities. Beware of whom you communicate with.
United States technology is still targeted by foreign nations. It is far less expensive to use existing technology than it is to develop new technology. This technology threat pertains to classified, sensitive protected, company proprietary, and other unclassified protected information. If possible, keep as many items visibly secured in bags, suitcases or clothing.
As a traveler, you are more vulnerable because you may be unfamiliar with the customs, people, language topography, laws and the judicial system of the country. Being unfamiliar with these factors will make you become more dependent upon strangers. This is an attractive situation to the Foreign Agent. The same opportunities may exist in familiar countries.
Be alert to "overly friendly" or "helpful" strangers. Do not fall into a compromising situation where outside help maybe needed or threats of blackmail could surface. More information for "Personal Security for the American Business Traveler Overseas" can be seen at: http://www.pueblo.gsa.gov/cic_text/travel/business-overseas/travel.html. This website is made available by the Bureau of Diplomatic Security, Overseas Security Advisory Council (OSAC).
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to topBefore You Go
Depending on your destination, length of stay, and purpose of your trip, the preparations you make before your departure will vary. Before you leave, confirm lodging and travel reservations and purchase travel’s check. Unless you are leaving anonymously, leave a copy of your Itinerary with a relative or close friend. Take records regarding health insurance coverage, useful in an emergency and immunization records. You will also need certain “official documents” for some areas.
ALSO:
· Learn and familiarize yourself with local laws and customs of the areas.
· You can obtain information by checking out Travel Sources website.
· Leave behind Government Identification not necessary for your trip (badges, security passes, phone numbers, etc.).
· Make sure you have “official documents” necessary for your trip (passport, official orders, international driver’s license, immunization records, etc.).
· Grant Power of Attorney to an immediate relative or close friend.
· Complete or update your “Will” to include naming a guardian for any minor children.
· Establish a point of contact for family to call in an emergency.
· Carry necessary medications in their original containers along with a copy of the prescription and the name of the drug.
· Take an extra pair of eyeglasses with you, if possible.
Carry Identification
·
Make copies of your airline ticket(s), passport
identification page, credit cards, driver's license, and other documents you
plan to carry with you. Store these records in a separate place from the
originals.
If they get lost or stolen, you have back up documentation and will speed the
replacement process.
· Take necessary personal and medical identification to get you successfully through your trip.
· Do not leave your wallet or purse unattended at any time.
Passport Protection
· Your passport is the most important identification you will carry.
· It is proof of your United States Citizenship, while traveling overseas.
· American passport theft is on the rise, so take extra precautions to protect it.
· It’s loss or theft may cause you unnecessary travel complications as well as expense.
· Protect it as you would your wallet.
· Carry your passport in your front pant pocket or in a hidden pouch in your clothes.
·
The only time your passport should leave your
possession is when the hotel requires it to be left at the front desk during
your visit.
Some areas use this procedure to register you with the local police, which is
routine policy.
Make sure to ask for a receipt.
· It is extremely important to remember to retrieve your passport before continuing your trip.
· Avoid flashing your passport around by memorizing your passport number and other essential information, when filling out documents such as hotel registration forms and landing cards.
· If your passport is stolen or lost while overseas, immediately report it to the nearest United States Embassy or Consulate as well as the local Police Authorities.
· Having copies of your passport identification page and/or birth certificate will speed the replacement process.
Establish Point of Contact
· Someone should know the details of your travel plans from the time you depart the United States until you return home.
· Provide your point of contacts (P.O.C.'s) with a detailed copy of your Itinerary and advise your contacts of any changes.
· If you are traveling on business, establish a P.O.C. in the country you are visiting.
· Carry the person's name and phone number with you and keep a copy with your copied documents.
· It is a good idea to register with the nearest United States Embassy or Consulate. This makes it easier for someone at home to locate you in an urgent situation or in the event you need to be evacuated in case of an emergency.
Keep A Low Profile
· Keep in mind that certain items may not be appropriate for other countries.
· Do not advertise yourself as an American Citizen.
· Wear nondescript, casual apparel, which enables you to blend in as well as possible.
· Leave NFL sweatshirts, western apparel and baseball caps at home.
Avoid Civil Disturbances
· Avoid civil disturbances and disputes with local citizens.
· Use caution if attending a demonstration or rally.
· If United States policy is denounced, the crowd could become hostile to American bystanders that may be present.
· If violence breaks out, arrests are sometimes made indiscriminately.
· In the confusion you could be arrested or detained even though you may be an "innocent bystander".
Local Laws
· American laws do not apply in countries outside of the United States.
· You are subject to the laws of the Country, so do not assume that what is acceptable in the United States is acceptable elsewhere.
· Taking pictures of religious symbols or government facilities is prohibited in many countries, so be aware of the local laws.
· As a general rule, do not attempt to take pictures in the vicinity of foreign buildings or military bases.
Money Matters
· Do not carry large amounts of cash, carry international travelers checks instead.
· To ensure you will have enough foreign currency for the expenses you anticipate, plan ahead.
· It is advisable to exchange/convert enough money to cover such essentials as taxi fares, meals, tips etc.
· To find conversion rates visit: Currency Converter at: http://www.oanda.com/convert/classic.
· Do not count on the Currency Exchanges at Foreign Airports being open 24 hours a day.
· Local banks usually offer the best currency exchange rates, however, hotel money exchanges may be more convenient.
· ALWAYS DEAL WITH REPUTIBLE, ESTABLISHED CURRENCY EXCHANGES (in many countries, it is illegal to do otherwise).
· If you deal with people on the streets, you run the risk of getting counterfeit currency or being arrested for involvement with black market activity.
· Keep track of all your transactions, including recording the serial numbers, denominations, dates and locations of the purchase.
· Keep these records in a separate place so replacement checks can be issued quickly if they are lost or stolen.
· Safeguard credit cards as wells as customer copies of each cash and credit card transaction.
· Credit cards that not valid overseas should be left at home.
Airport Safety
· When you arrive at your destination, go directly to the Baggage Claim and Custom's areas.
· Remember to keep a low profile and be courteous and cooperative when processing through Customs.
· Stay alert, be attentive of emergency exits and keep stay away from unattended luggage.
· Do not leave your luggage unattended and “never” agree to carry a package for a stranger.
· Exit the airport as quickly as possible.
Personal Safety
· Stay alert to areas that may put your at risk.
· Do not flash large amounts of money.
· Leave valuables, such as jewelry or expensive luggage, at home.
· When traveling on foot, walk in well-lighted and heavily traveled areas, when possible.
· Avoid walking through alleys or side streets.
· Secure your belongings.
· When walking, be wary of suspicious-looking people, street vendors, or activity, cross the street or change direction.
· If occupants of a vehicle threaten you, walk in the opposite direction of the vehicle.
· Learn a few phrases of the local language in case you require assistance.
· Learn how to use the public telephone and carry the necessary coins to make a call.
· Remain alert and if you have a problem report it to the local Police Authority or Law Enforcement Agency.
Hotel Safety
·
Try to choose a room between the second and eighth floors.
These rooms are too high for easy outside access and low enough to be reach by
fire equipment.
· Use elevators instead of stairwells.
· If threatened in the elevator, push the “alarm button”.
· Locate fire exits within the hotel and develop a plan in case of an emergency.
· Report lost keys immediately and consider changing rooms.
· While you are in your hotel room, secure the door and windows.
· When you leave your room, leave the television or radio on to give the impression the room is occupied.
· Do not leave any indicators the room is unoccupied.
· Do not leave valuable items (cameras, money, tickets, wallets or purses) in your room when you go out, even if it is locked in your suitcase.
· Do not accept any deliveries to your room unless previously arranged.
· Keep your room key with you instead of leaving it at the front desk.
·
Normal procedures by local laws may require you to
leave your passport at the hotel reception desk overnight so local officials
can check it.
Remember to obtain receipts for your passport and other valuables you leave in
with the hotel.
Driving Overseas
· Check with the Automobile Association of America (AAA) if you plan to drive while overseas to determine whether you will need an international driver's license.
· Visit AAA website for more information: http://www.aaa.com/AAA_Travel/Travel/travel.htm
·
Most countries accept international driver's licenses
and are often required by foreign car rental agencies.
Although some countries do not recognize United States Driver's Licenses.
· Check with your insurance company to make certain you are covered for driving while overseas.
· Supplemental insurance may be required.
·
Many countries deal harshly with foreigners involved in
auto accidents.
Drivers are often detained in jail while such accidents are investigated.
·
Do not speed, as some countries are extremely strict.
In some areas, it is unlawful to use insulting language toward another person
or to use abusive gestures while driving.
Vehicle Safety
· Avoid vehicles that mark you as a foreigner.
· Rental vehicles are easy to spot so do not choose a large, flashy vehicle.
· Make sure the vehicle is in good condition and the gas tank is always half full.
· Always drive with the doors locked and the windows up.
· Be cautious of anything that causes you to make an unusual stop.
· Report accidents and "do not" pick up hitchhikers.
· Always avoid leaving valuables in the vehicle even if they are locked in the glove box or trunk.
· Inspect your vehicle for tampering inside and out.
· If you suspect a problem, keep clear of the vehicle and contact the local Law Enforcement Authorities.
Dealing With Problems
· Carry a summary of your medical history to include past illnesses, allergies, and blood type.
· Carry enough of your required prescription medication you are to take while traveling.
· To help prevent illness while you are abroad, get a medical checkup before your trip and make sure that your immunizations are up-to-date.
· Do not hesitate to seek medical assistance if needed.
· If you require medical services due to injury or serious illness, contact the United States Embassy or Consulate where a representative is on duty 24 hours a day.
· This individual can provide the names of reputable physicians and hospitals, which can help you to avoid improper treatment and/or large medical bills.
· You may also get good advice from the Hotel Personnel, although there are clerks who have arrangements with unethical physicians.
Arrests
· If you are arrested for any reason, ask permission to notify the nearest United States Embassy or Consulate.
· In some countries your request may not be honored immediately.
· Be Persistent!
· A Consular Officer cannot arrange for free legal aid or provide bail money for you.
· He/she can provide you with names of English-speaking attorneys and help you find adequate legal representation.
· He/she can also contact your traveling companions or relatives in the United States, or intervene if you are receiving discriminatory treatment.
Other Unforeseen Circumstances/Situations
· It will be unlikely you will be kidnapped, held captive, hijacked, or become a victim of terrorists or criminals.
· However, you should be aware the terrorist and criminal threat varies from country-to-country and sometimes dangerous or unforeseen circumstances may occur.
· The information provided in the following sections is not meant to alarm anyone but to provide you guidance.
Evading Terrorists & Criminals
· It is strongly recommended that you contact the State Department for additional information prior to traveling.
· Develop and implement a Security Plan when your arrival.
· In general, terrorism and criminals alike strike when and where they sense their targets to be most vulnerable and are most successful when security measures are lax and daily routines are predictable.
· Change arrival times, departure times, and routes, which you normally take.
· Be alert to the possibility of surveillance.
· If you suspect you are being followed, do not attempt to challenge the follower; instead, try to mentally note his/her physical characteristics, type of vehicle, license number, etc. Do not make eye contact because criminals feel threatened and may do something extremely dangerous or violent.
· Report such incidents "immediately" to the nearest United States Embassy or Consulate.
Hijacking/Hostage Situation
· In this situation, please remain calm and alert and avoid doing anything, which may place you or others in further danger.
· Comply with orders without screaming, crying, or complaining.
· Keep in mind what you say or what you do could impact others.
· If questioned, be as general as possible and do not discuss anything, which you are obligated to protect.
· Be non-threatening in conversations with your captors; avoid arguments and physical violence.
· Prepare yourself for experiencing boredom and frustration. A hostage situation may occur for an indefinite period.
· Above all, rely on your inner resources and think positively.
Travel Advisories
There are three types of State Department travel advisories:
1. WARNING: Recommends deferral of travel to all or part of a country.
2. CAUTION: Advises about unusual security conditions, including the potential for unexpected detention, unstable political conditions or serious health problems, (not intended to deter travel to a country)
3. NOTICE: Provides information on situations that do not present a broad-scale risk, but which could result in inconvenience or difficulty for traveling Americans.
Contact the United States State Department for
information on a particular geographic region or specific country. To receive
current Travel Advisory information, please write to The State Department at
the address listed below:
United
States Department of State: http://travel.state.gov/index.html
Bureau of Consular Affairs
Washington, D.C. 20520
(202) 647-5225
United States - State Department: http://travel.state.gov/
Travel Warning & Consular Information sheets
Embassy Page: http://usembassy.state.gov/
You are the Target
As a United States Government Contractor, you could be a target of a Foreign Intelligence or security service-anytime, anywhere. Although the Cold War ended, many Foreign Governments still place “high priority” on United States government information. As you travel overseas, the risk of being an” intelligence target“ increases.
Aside from being a potential intelligence target for the information you possess, Foreign Government scrutiny of you in another country may also occur by design or change for some of the following reasons:
· Fitting terrorism, narcotics trafficking, criminal, or other profile.
· Involvement in Black Market activity.
· Discovery by the Host Government of material on your person or in your luggage that is band or strictly controlled.
· Associating with individuals the Government labels as “dissidents”.
· Having language fluency, declared relatives, or organizational affiliations in the country you are visiting.
Any intelligence activity directed against you is usually in a non-threatening fashion, although in some cases a Foreign Intelligence Service may employ more aggressive provocation tactics. The methods used can be either indirect or direct while most harassment incidents are intentionally obvious. Many intelligence activities are conducted without the target's awareness.
Methods
Elicitation
· A ploy where by a seemingly normal conversation is contrived to extract information about individuals, their work, and their colleagues.
· Put someone at ease to share information.
· Is difficult to recognize as an intelligence technique.
· Is easily deniable.
Eavesdropping
· Listening to other peoples; conversations to gather information.
· Frequently done in social environments where attendees feel secure and more likely to talk about themselves or their work.
· Frequents venues include restaurants, bars, and public transportation.
Technical Eavesdropping
· The uses of visual and audio devices, these devices are usually concealed.
· Relatively cost-efficient and low-risk. Concealed devices can be installed in public and private facilities, such as offices, restrooms, restaurants, hotel rooms and automobiles.
Bag Operations
· Surreptitious entries into someone’s hotel room to steal, photograph, or photocopy documents.
· Many times conduced by Host Government Services.
· Third-country services also active.
· Frequently done with cooperation of hotel staff.
A Final Word
Do Not Be An Ugly American
As an American overseas, you serve as a representative of the United States. "Our country will be judged by the impressions you leave". If you wish to avoid political discussions, state that you are unfamiliar with American Domestic and Foreign Policies, and then change the subject. Do not get involved in comparing other countries opposing the United States. Common sense and good judgment should govern your reactions in such situations. Stay calm and do not be overly critical of local customs or conditions that you find disagreeable. Be sure to report any unusual circumstances or noteworthy incidents to your Security Officer upon your return.
Have A Safe and Enjoyable Trip
Now that you are aware of the precautions, you should be able to put this information into perspective. Please follow these precautions to reduce the risk of encountering problems. Also, the more you learn about foreign travel such as passports, customs, visas, immunizations and other travel basics will help you prevent problems before they occur. Additional information may be obtained by contacting the agencies listed below. It may be helpful to carry these numbers with you.
Department of State Citizens
Emergency
Center Assistance to Travelers (for current travel advisories)
202-647-5225
International Association for
Medical Assistance to Travelers
(for list of English-speaking doctors practicing in foreign countries)
716-754-4883
U.S. Customs 24-hour Emergency
Toll Free Number
800-522-5220
UNM Home Page