CALENDARS

BLOCK
CALENDARS

 INSTRUCTOR
 PROFILES

 EMERGENCIES

 Audio-Visual Aids:  See Audio-Visual technician for details.  (Donald Sollami, JC 1150C, 277-8202)

INSTRUCTOR RESPONSIBILITIES

Punctuality:  Instructors are expected to be at their assigned teaching area on time.  Classes may begin five minutes after the scheduled beginning time to accommodate students changing clothes. After this five minute sign in period, a student should be marked tardy. After 15 minutes of the scheduled start time, a student should be marked absent. Also, allow people to leave ten minutes early if they need to change back into their street clothes for their next class.  The instructor must remain in the teaching area until the scheduled end of the class for those students wishing to continue the activity.  Racquet sport instructors should not allow the activity to continue beyond the ending time because it hinders the issuing of equipment to the incoming class.  Never leave any class unsupervised.

Equipment for Classes:  The equipment room personnel will have equipment ready for every class.  In order to insure this process, you must fill out the proper form for each class which requires equipment.  Please inventory your equipment at the beginning and end of class to ensure all equipment is returned. If anything is damaged or lost in the course of your class, please inform the equipment room personnel.

Appropriate Instructor Attire:  Instructors should strive to look professional while teaching activity classes. A BIP issued instructor shirt or related Lobo gear is required.  With this professional image in mind, cut-off sweats, ratty t-shirts, and any other questionable attire is unacceptable.  While instructing classes which require a special kind of clothing (i.e., leotard, gi, swim suit, gymnastic wear, etc.), the instructor may also wear this attire.  In some classes street clothing is customarily worn (golf, archery, dancing, etc.) and instructors may do the same.  At no time shall instructors remove shirts during class time.

Office Hours:  Each teaching assistant is responsible for a minimum of two office hours on two different days each week plus appointments upon request.  It is important that this weekly commitment be adhered to.  Your weekly schedule with teaching schedule, course load schedule, outside commitments and office hours must be turned in to Carolyn by Friday prior to the first week of class each semester.  Please post your office hours on your door.  If you must miss an office hour, put a note on the door.

Substitutes:  If a situation arises in which you cannot meet your class, you are responsible for finding a substitute.  A copy of other instructor’s schedules will be available to you at the beginning of the semester to assist you in finding a substitute. If you cannot find a sub, call Alfredo at 277-3104 cell 263-3574 home 922-1471 or Carolyn at 277-5151. Every effort should be taken to avoid the cancellation of the class. There is an Absence Approval form that must be used in case of an absence.  This should be used for emergency reasons (illness) and the other for advance notice reasons (conventions).  Please fill out the proper form, which is available on the BIP website or can be picked up in the main office and leave it with Alfredo.  Advance notice should be two weeks.  In the event of an emergency or illness, the form must be completed at the earliest opportunity. All substitutes must be UNM approved instructors.  Dr. Scott must approve a request to be absent from campus.

Office Procedures:  The following matters concerning BIP classes should go through Carolyn.  This includes such things as photocopying, typing, class lists, and so forth.  Work order forms should be used for typing and photocopying.  A three day notice should be given in order to insure their completion.  For matters concerning your pay and contract you should see Ginger. For matters concerning audio-visual equipment contact Donald Sollami (277-
8202, Office #1150C).  For matters concerning facilities, see Roger Wrolstad, (277-
6421, JC 1150B).Instructors need to check their mailboxes, message slots and E-mail, on a daily basis.  All instructors must have a UNM E-mail account by the first day of classes.

Handouts:  Due to the cost, please keep hand outs to a minimum.  Ginger can advise you as to what is excessive.

Fitness Testing:  All classes in the fitness area (aerobics, weight training, walking fitness and jogging fitness; PE-NP 158, 159, 160, 161, 162 & 163) are involved in the testing done by the Exercise Physiology Laboratories.  There is a $15.00 fee for the testing in these classes.  Students will pay this fee as part of their semester tuition. Students are no longer responsible for bringing in a receipt to the instructor. Once a student is registered for class, the fee is automatically generated to his/her account.  Please put this information on your syllabus. Any incentive to get students to complete the testing is encouraged.

Guests are not allowed to participate in any class.

There shall be NO bias or harassment of students for any reason (ie. sexual, gender, age, ethnicity, skill level, sexual preference, etc.).

Foul weather:  In case of inclement weather, do not have your students call the office to see if class is cancelled, or where they are to meet. In your syllabus, you should have an inclement weather plan in place so students know what to do ahead of time. These plans might include videos, lectures or other activities that could be done indoors.  Anytime you need to meet in a different area than usual you need to inform Roger Wrolstad to check for availability.

Locker and towel service:  Can be obtained for each semester for $10.00.  Payment can be made at the Cashier’s Office in the Student Services Center and the receipt brought to the equipment room for a locker assignment.

Accidents & Injuries:  If a student is injured during class time, it is your duty to stay with the individual and CALL 911 or send for help.  Ideally there will be someone trustworthy and dependable in your class who can be sent to call for assistance.  There is a phone in the Equipment Room that can be used for emergencies.  Some important numbers:  UNM Police – 277-2241, and Student Health Center – 277-3136.  Turn in a completed, legible accident report form to Dr. Scott immediately following an injury.  Recreation Services Supervisors are available for assistance with injuries in BIP classes if one is present. Ice bags are available in the Equipment Room.

CPR and First Aid: All instructors MUST have current CPR certification and current first aid certification.

PENP 188 (Therapeutic PE) If a student is injured and cannot participate for less than two weeks, have him/her contact the instructor of PE-NP 188.  Arrangements can be made for the injured student to attend PE-NP 188 while injured.  If the student cannot participate in your class for more than two weeks, he/she should drop your class and add PE-NP 188 (this can be done at any time during the semester with the approval of the PE-NP 188 instructor).

Difficult Student Behavior: The University formally recognizes disturbing and disruptive behavior as two types of behavior that are considered inappropriate.

Disturbing behavior may have no negative impact on the behavior of other students or the instructors ability to teach or conduct class, yet may cause one to feel concerned, alarmed, afraid or frustrated. Examples of disturbing behavior may include but are not limited to suicidal dialog, extreme weight loss, personal hygienic issues, and irrational thought processing.

Disruptive behavior is defined as any student behavior that interferes with the educational process of other students or prevents an instructor from fulfilling his / her professional responsibilities. Examples of disruptive behavior may include but are not limited to: A student who physically confronts another person. The use of profanity or being verbally abusive to other students or the instructor. Acting out in an aggressive or inappropriate manner.

Addressing Difficult Student Behavior: Securing a safe environment is always the top priority! If you have any concerns about immediate safety, call police at 911 or campus police at 277-2241. Otherwise, talk with the student privately (and document) or in the presence of BIP coordinator or department chair.

1. The instructor MUST inform the student of the behavior that needs to be changed, the   timeline for the needed changes, and delineate the consequences if the change does not occur

2. Intervention procedures may include but are not limited to a verbal request to correct     behavior, request to leave the class or involuntary withdrawal from the course.

3. After any student / instructor conference regarding difficult student behavior, all contents             of the meeting MUST be documented.

4. It is also recommended to inform the BIP coordinator or department chair early in the    intervention process so they may assist as necessary to alleviate the problem or be informed of potential future issues regarding a specific student or situation.

5. For more information and guidelines, please refer to the Managing Difficult Student        Behavior handbook.

                                             GRADING GUIDELINES

Attendance and participation:  The recommended procedures for handling student attendance is as follows:

1. The student has the responsibility of contacting the instructor regarding any absence.
2. Students are to be counted absent if they are not present within 15 minutes of the scheduled start time.
3. Extended or excused absences should come to the instructor only from the Dean of Students or the Student Health Center.
4. Make up days are strongly discouraged, although excused absences may be made up with arrangements, subject to the instructor’s approval. These should occur within 1 week of absence. Advanced written approval must be done if a student is going to make up a day in another instructor’s class.
5. Attendance should not be used as part of determining a student’s grade, only for the status of remaining enrolled in class.
6. Attendance polices will began on the first day of scheduled class. (This statement MUST be in your course syllabus)

Maximum Absences Allowed: Students should be dropped with a W (Withdraw) when they exceed the number of absences listed below. BEFORE withdrawing a student because of excessive absences, the instructor MUST inform the student via email (and cc to Alfredo) when they meet the number of days listed below. This advanced notice must indicate that he/she will be withdrawn from class if another absence occurs. Due to academic privacy regulations, please DO NOT send this type of notice to more than one student at a time.

16 weeks         12 weeks         8 weeks             Summer (4weeks)
MWF   6          MWF   5          MWF   3             MTWRF   2
TR        4          TR       3           TR        2
SAT     2
Your attendance requirement policy MUST be written on your syllabus.

Grading:  A student’s grade should be based on a combination of skill, content knowledge, participation or other academic requirement that is applicable to the course. Attendance should not be used as part of determining a student’s grade, only for the status of remaining enrolled in class.  Blanket grades should not be given (Ex. Grading only on participation)

Suggested grading standards are:

A+  97-100            B+  87-89.9     C+  77-79.9     D+  67-69.9     F- 59.9 and below
A   93- 96.9           B    83-86.9     C   73-76.9      D  63-66.9
A- 90-92.9             B-  80-82.9      C-  70-72.9     D- 60-62.9

1. CR/NC students must receive the equivalent of a “C” (73%) in order to receive credit.
2. A student may audit a class with approval of the instructor and by submitting a pink card with the “Audit a Course” box checked.  A student who audits is expected to attend classes but does not need to take written and skill tests.  Due to various liability and safety issues, an instructor may ask an auditing student to stop attending class because of excessive absences, yet the current enrollment system will not allow you to formally withdraw a student.  This attendance requirement for audits needs to be on the syllabus. 
   
   Withdrawal of students from your class list: If, by the end of the third class meeting, a student on your class list has not appeared for class you should drop the student. This will allow other students to add and avoid paperwork (yellow or pink card) during or at the end of the semester. Check your class list on a regular basis to ensure attending students are enrolled and visa versa to avoid end of the semester problems.

Enrollment Authorization Cards (Yellow Card): This card is used as an authorization for a student to add a class which is closed, permission to enter a restricted class, and permission to drop a course after the deadline.  Any card that requires the Dean’s signature must also be signed by Dr. Scott.  Please print your name under your signature on all cards, paperwork, etc. Yellow cards are available in the PPD office and at Student Services.

Enrollment After a Deadline (Pink Card): The university administration has become very strict regarding students adding a class late (after the deadline).  The pink card requires your signature, an explanation written on the back of the pink card to support the late add (e.g. student has been attending the class), and Dr. Scott’s signature.  After Dr. Scott signs the card, the student must take the card to the UNM Cashier and then to registration. Please explain this procedure to the students. Pink cards are available in the PPD office and at Student Services.

Incompletes: Incompletes should only be given under rare circumstances such as an illness in the family, injury during the latter part of the semester, etc.  For any student receiving an incomplete, the instructor must fill out an incomplete form and give it to Dr. Scott when the grade sheets are turned in.  You must also record the reason for the incomplete and what must be accomplished by the student to change the incomplete.  The probable grade, if the missing item is done well, should be included in this information.  To clear an incomplete, students after completing the work, ask the instructor to turn in the “Removal of Incomplete” form which you can get from Carol.  Return the form to Dr. Scott.  Students may NOT enroll for credit in the same course in a later semester to get rid of the incomplete. An incomplete must be corrected by the end of the following semester or the incomplete grade becomes an “F”. Therefore, I advise against incompletes except in exceptional cases.

Grade Sheets: All of your grades must be turned in to Alfredo, in person, at the end of the grading period.  DO NOT LEAVE THEM WITH ANYONE ELSE.  DO NOT PUT THEM IN A MAILBOX.  At this time, you are to turn in three items: 1) course syllabus for each different class 2) a copy of submitted computer bubble sheets (this must be done on the day of your scheduled meeting so any error can be corrected before 7:00pm that day) 3) grade spread sheet for each classes.  This spread sheet needs to contain a breakdown of the final grade (areas graded on, %’s for each area, point breakdown, attendance etc.)   This should detail how you arrived at the final grade for each student.  You will also turn in the incomplete forms at this time.

Finals Week: BIP classes do not meet during final exam week (except for Saturday classes.  Students should be excused for final exams).

Student course evaluations:  Every instructor must have student evaluations filled out the last week of instruction for every class.  Have a student administer and collect the evaluations while you are out of the room.  Please have a student drop them off in the Main office.  See Carol or Carolyn for blank evaluation forms. 

 Exit Interview: All instructors must meet with the BIP administrator during their last semester.  This is important so that all paperwork can be completed properly prior to leaving the program.

TEACHING ASSISTANT’S EVALUATION AND RETENTION

Instructor retention is based on the following criteria:

1. Satisfactory teaching performance (Determined by the BIP Coordinator)
2. Class attendance and punctuality
3. Paperwork completed and handed in on a timely basis
4. Forms filled out accurately and completely
5. Positive student evaluations
6. Maintaining office hours and student accessibility/responsiveness
7. Attendance at all required department/program meetings
8. Being on campus during your contract period (one week prior to the first day of classes through the end of final exam week)
9. Maintenance of a GPA of 3.0 or higher on a minimum of 6 hours/semester (In summer, 3 hours/semester)
10. Complying with the BIP and Johnson Center Policies and Procedures
11. Professional attitude and behavior (Determined by the BIP Coordinator)

IMPORTANT SEMESTER DATES

Late registration closes ………...End of the 1st week
End of the first week …………..Last day to add 8 week class
End of second week …………...Last day to add 16 week class
End of second week …………...Last day to change grade option (8 wk class)
End of third week ……………..Last day to drop a class w/o a grade (8 wk class)
End of fourth week ……………Last day to change grade option (16 wk class) 
End of sixth week ……………. Last day to drop a class w/o a grade (16 wk class)

Summer Classes
End of second week …………. Last day to drop a class w/o a grade (4 week)
End of third week ……………  Last day to drop a class w/o a grade (6 or 8 week)