Payroll
Q. How are Sick Leave and Annual Leave accrued?
A. Regular full-time and part-time employees who are .5FTE or greater earn annual leave according to the accrual schedule in the "Policy and Procedures" manual under section 3400.
Q. When a person separates, do they get paid for unused sick/annual leave?
A. Depending on the reason for termination an employee may or may not be paid for their unused sick/annual leave.
Annual Leave Payout
Maximum Limits:
Separation Policy 3225, 7.1. Voluntary Separation
The maximum payment for voluntary separation other than retirement is 168 hours.
Sick Leave Payout (Voluntary and Involuntary Terminations)
Maximum Limits:
No payout is made at all.
RETIREMENT, DEATH, OR INVOLUNTARY TERMINATION
Annual Leave Payout
Maximum Limits:
Full time........................252 hrs.
3/4 time.........................189 hrs.
1/2 time.........................126 hrs.
Sick Leave Payout (Retirement and Death only)
Maximum Limits:
Full time..........28 1/2% of Major Bank Balance
& 50% of Minor Balance over 600hrs.
3/4 time...........28 1/2% of Major Bank Balance
& 50% of Minor Balance over 450hrs.
1/2 time...........28 1/2% of Major Bank Balance
& 50% of Minor Balance over 300hrs.
Employees are paid for unused annual leave at their straight time pay.
A separation form must be completed by the department in order to receive the annual leave payoff (these monies will not be paid with last paycheck).
Q. How do I change my mailing address for W2 needs?
A. An active UNM employee must login to my.unm.edu web site. Find the Demographic Self Service and update.
B. For non active UNM employees, one can visit the UNM Payroll Office, mail in a request, or email the request through pay@unm.edu. Appropriate ID is required for either request method. If request is made in person, a valid picture ID is needed. For postal mail you must include: your name, new address including Zip Code, a copy of a valid picture ID, and your signature. For email requests: your name, new address including Zip Code, and the last four digits of your social security number and your date of birth.
Q. Where do I pick up my check and/or earnings statement?
A. All Employee checks are mailed to their home address on file. Earning statements for both checks and direct deposits are available at Lobo Web through my.unm.edu.
Q. How do I set-up Direct Deposit on line?
A. Yes, use LoboWeb in my-UNM Click on the following link to Online Instructions
Q. How do I sign up for Direct Deposit (Automatic Check Deposit 100%)) (Fixed Amount to Savings/Checking)?
A. We have the request form at the Payroll office or you can download the form from Payroll's website.
Q. Can I have direct deposit into more than one account?
A. Yes, we can set up 100% net for one account. This basically means the majority of your check would go to that account (pink form). We can set up Fixed Amount to Savings/Checking " for the second account. This means you would have an actual dollar amount go into this second account. There is one exception to this. If you bank with New Mexico Educators Federal Credit Union and would like to have money go into both your checking and savings accounts the Payroll Department can set up 100% of your net pay, then you will need to make arrangements with the credit union for the fixed amount to be allocated.
Q. Where should "Employment Verifications" be directed to?
A. Both written and verbal verifications should be directed to the Payroll Department.
Q. Where is the Payroll Department located?
A. 1700 Lomas Blvd., NE Suite 1100, in the UNM Business Center.
Q. How is "Overtime" paid?
A. Exempt (Monthly) employees are not paid overtime. Non Exempt (Biweekly) employees are paid time and a half. The hours need to be entered on a timesheet. The hours need to be included in the Total Number of hours. If sick/annual leave are taken on the same week as overtime is worked, the employee will only be paid their regular rate of pay not time and a half. Please refer to section 3305 of the "Policies and Procedures" manual.
Q. As a new employee can the Payroll Department provide us with a calculation of what our take home pay would be?
A. No. The Payroll Department does not calculate "take home pay". However, there are a few deductions that you can be sure of. They are as follows: Retirement 7.90%; FICA 6.2%; and MEDICARE 1.45%. These amounts are all based on the gross pay.
Q. Is it mandatory that we contribute to the University Retirement Plan(ERB)?
A. All State employees have to contribute to a retirement fund. Because UNM is an educational institution all employees are required by law to contribute to the Educational Retirement Board.
Q. What type of plan is the Educational Retirement Plan?
A. It is a 401(a) Plan.
Q. Can we borrow money from our retirement plan?
A. No. You're only allowed to withdraw your retirement funds when: 1) You retire from the University. 2) You separate from the University.Q. When we separate from the University how do we withdraw our funds?
A. You need to come to the Payroll Department and fill out a "Retirement Reimbursement Form".
Q. When quitting one University job for another University job can you withdraw your retirement?
A. Not necessarily. Please call the Payroll Department for more information.
Q. Does the University have a supplemental retirement program?
A. Yes. The University has a 403b and a 457b Plans. UNM HR website
The W4 form may be found at the IRS Website.
Q. When does the annual sick leave sale start?
A. Every year the “Sick Leave Sale” buy back starts in December, so look for more information as it becomes available. You will receive an email with the most current information.
Q. Where can I get the Sick Leave Sale forms to fill out?
A. If you are eligible you will receive an email with a link to a secure web site where you will need to log in using your UNM ID and password, then complete the survey stating your choice to sell sick leave or not.
Q. When can I expect to see the “Sick Leave Sale” payment?
A. You should see the “Sick Leave Sale” payment on December 23, 2009.
Q. At what point in time do you look at my sick leave balance to determine what balance can be paid out?
A. Each year we look at the sick leave balance as of November 30th to determine eligibility.
Q. How many hours do I need to qualify for the “Sick Leave Sale”?
A. Below is the answer per UNM Policy 3410:
12.1.1. All minor bank hours over 600 hours for full-time employees, 450 hours for employees with a FTE between 0.75 and full-time, and 300 hours for employees with a FTE between 0.5 and 0.75 may be converted to cash, up to 120 hours per fiscal year. These excess sick leave hours are converted to cash at a rate equal to 50 percent (50%) of the employee's hourly wage, multiplied by the number of hours converted.