Inventory Control
Here you will find links to forms and any new information regarding Inventory Control. Just click on the links below. |
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The Account Code Definitions and Decision Tree have been created to make it easier to code equipment. Your department accountant or purchasing agent can use these documents to insure that the equipment is coded properly. Proper coding insures that equipment purchased will be tracked correctly. |
| This memo was distributed to the University to inform departments of the new equipment account codes effective July 1st, 2005. There has been a change regarding the proper account code to use for computers under $1000. The account code 3189 should be used for all computers under $5000. | |
| This is the most resent version of our presentation from our annual inventory meetings. It is updated quarterly. Check back for any changes to policy or procedure. | |
| The Banner Tutorial will show you how to access information on your assets through the Banner system. There is a wealth of information contained in Banner for your use. | |
| The Asset Adjustment Form should be used for two purposes; to transfer equipment between departments and to add equipment not previously tagged. A PO # is only necessary if you are adding a piece of equipment. Signatures are required to transfer equipment between departments. Please fill out the form completely to ensure proper processing. | |
 Employee Equipment Checkout Form |
The Employee Equipment Checkout Form is used to checkout equipment taken off campus by University employees. Equipment cannot be checked out to students, contractors, or other non-employees. Please give the employees full name on the form. The "PIDM" is the ID number assigned each employee by Banner. The forms should be signed by the Dean, Director, or Chairperson. If the equipment belongs to a contract or grant, the PI must sign the checkout form. Upon return of the equipment, please fill out the bottom portion of the form, the assets new location. |
| The Inventory Contact Form is used to change your department's contact point for Property Accounting. Filling out this form will ensure that all inventory related correspondence is directed to the proper employee. | |
| The Request for Deletion of Assets Form is to be used for equipment that cannot be removed through the Surplus Property Department. A memo explaning the reason for deletion must accompany all requests. Any police reports used for stolen assets must include the University asset number or the asset serial number. | |
| The Request for Disposal of Surplus Property Form is the best way to remove assets from your inventory. All arrangements and any questions regarding this form should be directed to the Surplus Property Department. | |
Account Code Definitions