Nonprofit (Bulk) Mailing Requirements

Tonya Rintala, Supervisor
277-0498
trintala@unm.edu

****Coming January 5, 2013 !!!!**** NEW TABBING REQUIREMENTS

For folded self-mailers (mailpieces with no envelope):

  • The final fold must be on the bottom (opening on the top); for oblong pieces, the final fold is on the leading edge
  • When tabs are used as the sealing method, a minimum of two are required.
  • Tabs cannot be placed on the bottom edge of oblong pieces.

Required on January

Address Correction Requirements for all Bulk and Discount Mail
Addressing Requirements for Standard Mail Large Envelopes and Flats

The following requirements must be met for EACH job. If the bulk mailing does not meet these requirements or include the proper information, the mailing may be delayed:

  1. The mail must be sorted in zip code order, from lowest to highest. **OR check out our Print to Mail program. Let us do the work for you AND save you money!**
  2. A sample piece of the mailing for our records must be included for each separate job with the following attached:
    1. PR number (postal stickie)
    2. Department contact name and phone number
    3. A description of the mailing (i.e., name of the mailing)
    4. Determination of "promotional" or "non-promotional" status of the mailing

In addition, the following are requirements of the US Postal Service. If the bulk mailing does not meet these requirements, postage may be substantially higher or the mailing may be rejected by the US Postal Service:

  1. A minimum of 200 pieces (or 50 lbs.) is required to process the mailing for Standard (bulk) mail postage discounts.
  2. Each piece must be identical in weight, content, and envelope size and color.
  3. Weight of one piece must be less than 16 ounces.
  4. "The University of New Mexico" must be spelled out on the TOP line of the return address OR the UNM logo may be used.
  5. International, First Class mail or campus mail may not be included in the mailing.
  6. The mailing cannot be printed on red, pink or fuchsia colored paper or envelopes.
  7. Any envelope larger than letter size must be sealed.
  8. Mail pieces may be sealed with tabs, but not with staples.
  9. Non-Profit Standard mailings cannot include advertisements in the content of the mailing.

For mailings with an indicia printed onto the piece:

Visit our indicia page to get more information about permit indicias and to download the appropriate images.

The following charges will be applied to bulk mailings:

Postage costs will vary depending on the mail piece and address list. $0.18 per piece is an average postage price for letter mail, $0.25 is an average postage price for flat size mail. The following charges are in addition to postage:

  1. $0.053 per piece for mailings with an indicia (permit imprint)
  2. $0.063 per piece for mailings without an indicia (these pieces will need to be metered)
  3. $0.0055 per piece for sealing without metering (unsealed pieces with an indicia)
  4. FREE pick-up! (or mailings can be brought to Mailing Systems at 1128 University Blvd. NE)

We require 3 business days for bulk mail processing. Large or complex jobs may require more processing time. Please schedule large jobs with our Bulk Mail Department in advance.

Please contact Mailing Systems before designing any envelopes or pieces intended for bulk mail. Visit the University Communcations & Marketing website and download the University Identity Standards PDF for more information about mail piece design (p.21). This is also a great tool to ensure you are in compliance with UNM's identity standards. Logos are available for download too.

Feel free to contact us with any concerns or questions. We are happy to help!
We may also be able to save you money and time. Look into our Print-to-Mail program for more information.