Placing an Order with the Fuel Card

For the purposes of efficiency in administration and management, approved and trained Fuel Card Users are authorized to make fuel or car wash purchases.

Procedure:

  1. The FCard is presented as payment to the fuel station or car wash attendant or is ued at an automated fuel dispenser.
  2. The user is to ask the attendant for an itemized register receipt (including the number of gallons and cost per gallon) and will retain the receipt as supporting documentation. A sales dreaft copy of the transaction, which only provides the total dollar amount of the purchase, will not be accepted alone as a supporting receipt.
  3. The user may be required by the vehicle's supervisor/responsible party or department head to maintain a Transaction Log.

 

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