- Introduction
- Key Contacts
- Overview
- Obtaining a Fuel Card
- Approved & Prohibited Uses
- Services
- Purchasing Review & Control of Purchases
- Disputed Transactions
- Placing an Order with the Fuel Card
- Receipt, Record Keeping & Record Retention
General
The Fuel Card is to be used for purchasing fuel and car washes and should not be used for vehicle repair or maintenance services unless an emergency arises that requires the use of the Card.
Emergency Situations
The incident occurs while the user is out of the albuquerque area and the Automotive Services Department is unable to assist with the service.
The incident occurs during non-business hours or a holiday when the Automotive Services Department cannot be contacted.
The user must always make an attempt to obtain vehicle repair or maintenance service from the Automotive Services Department before attempting to place the service on the Card.
Procedure
If the service to be provided is at a fuel station, towing service or vehicle repair shop and below the dollar limit restrictions, the bank should electronically authorize the charge.
If the card is declined, the user should contact Peggy Sedillo at (505) 249-2227. for assistance with a special transaction authorization. If Peggy is not available the user should advise Purchasing at (505) 277-2036 of the situation and another individual will be available to provide assistance. If Purchasing cannot be contacted, the user should then contact Bank of Americal at (800) 538-8788 for assistance.
All services placed on the Card are to be reported immediately to Peggy Sedillo at (505) 249-2227.
| PREVIOUS | NEXT |