This page contains information on obtaining and using a PCard for study abroad trips. International trip leaders may apply for an unrestricted PCard to use on approved University Study Abroad trips.
PCards issued for official study abroad trips may only be used for trip expenses.
Any allowable UNM business expenses not related to the trip may not be charged to the Study Abroad PCard, but should instead be purchased using a standard PCard, or through LoboMart, as appropriate.
Since these PCards are to be used for study abroad only, all expenses allowed/required for the trip will be allowed on the Card without special exception approval. No restrictions will be placed on the Card with the exception of the monthly credit limit. The business purpose must support each charge. If the Card is used for cash advances the trip leader must obtain receipts for all cash purchases and deposit any unspent cash on a money list immediately upon return from travel.
Upon receiving the Card, the trip leader must call the number on the back of the Card to establish a personalized PIN for cash advances. The PIN is ready immediately.
Trip leaders should make the issuing bank or their PCard Representative aware of the trip dates and destination(s) in advance to avoid having the card decline when used abroad.
The following training materials serve as a guide for reconciliation, record keeping and reallocation. PCard policies should be followed when using the Study Abroad PCard, however these cards do not have the same limitations regarding allowable and unallowable uses that a regular PCard does.
Policies and Procedures
Using the PCard to Purchase Travel
PCard Reallocation Banner Byte - Internet Explorer only
Study Abroad PCard Application (.pdf, .doc)
Study Abroad PCard Modification (.pdf, .doc) Use this form to request changes to dollar limits, defaut index code, business or account manager, etc.
Study Abroad PCard Agreement (.pdf, .doc)
Travel Expense Diary (.pdf, .doc) Use this log to record charges when a receipt can not be obtained
Study Abroad W-8 Alternative - To be used
by UNM Study Abroad Trip Leaders Meal Money Log - Use this log to record individuals receiving cash for meals.