Helpful Handouts

The following handouts are intended to help student organizations. Please feel free to ask questions!
All of the following handouts are also available at the Student Government Accounting Office (SUB 1018).

• Getting Started
  A checklist for beginning of the fiscal year, change of officers, or new organizations just starting out
• Travel Funding (undergraduate)
  Basic information on how to apply and what the travel funds may be used for when funded by ASUNM
• Purchasing Computers ...coming soon
  Guidance on how computers must be purchased when using an SGAO account
• Quick Tips Sheet
  Timelines for how long processing paperwork may take, as well as a checklist for completing IRs
• Sample Internal Requisitions (IRs)
  Any purchase or payment must be initiated by submitting an IR. The examples provide many scenarios that are common. If you do not see an example that fits your transaction, please visit our office and just ask for assistance. (Don't forget all IRs require two signatures from Authorized Signers on the account!)
  • Reimbursement
  • Bookstore Requisition
  • On-Campus Vendor (One Time)
  • On-Campus Vendor (Master)
  • Small Purchase Order (for food only)
  • Online Purchase (attach printout of desired items to go with the IR!)
  • Purchase Orders (for all services)
  • Travel Reimbursement (see travel information above)

Student Government Accounting Office, Student Union 1018, MSC03 2210
Phone: (505) 277-7888 | Fax: (505) 277-2987 | Email: sgao@unm.edu