Policy Office

University Business Policies and Procedures Manual

1000 Organization

2000 Administrative Management

3000 Personnel

4000 Procurement

5000 Physical Facility Management

6000 Business Management

7000 Fiscal Management

8000 Financial Accounting

Search Preface Table of Contents Index Forms Alphabetical Table of Policies

** News** President Schmidly approved the proposed changes to the Catastrophic Leave Policy with a effective date of July 1, 2008.   Proposed changes to Policy #3430 “Catastrophic Leave Program” were sent to the campus for a 30-day review period which ended April 13, 2008.  Thanks to the campus for taking time to review the policy and for your valuable suggestions.  Below is a summary of changes made to the version that was sent to the campus in response to campus comments.   Although the revised version will not take effect until July 1, 2008, it is currently available by clicking the above link to assist employees in deciding on the amount of donation they wish to make to the catastrophic leave bank.  To help fellow employees experiencing a catastrophic illness or injury and ensure solvency of the program, employees are encouraged to donate more than the standard eight hours if their personal situation permits.   Intermittent use of catastrophic leave for illnesses or injuries that qualify as catastrophic will be allowed. The phrase "condition that is incurable" has been deleted and replaced with "condition that is so serious that, if not treated, would likely result in an extended period of incapacity or death. Given the need for long-term care planning, parents and grandparents have been removed from family members that qualify. More detail on the process for requesting catastrophic leave has been added to the policy. Other policy areas have been clarified. ***RECENT DEVELOPMENTS*** **NEW** Five proposed policies are available for review and comment.  Comments on the proposed policies are requested by May 15, 2008, and can be e-mailed to ubppm@unm.edu or mailed to the UNM Policy Office at MSC07 4270.  Proposed Policy 2100 “Sustainability” This policy was developed by a Provost appointed task force composed of students, faculty, and staff to make recommendations on the best course of action for UNM in developing a Sustainability Initiative that addresses the three major components of sustainability:  environment, economic, and social responsibility often referred to as the triple bottom line. Proposed policy 2030 "Social Security Numbers" defines restrictions on use of social security numbers. Proposed policy 2480 "Incentives to Program Participants" describes legal requirements for documenting and reporting monetary and non-monetary incentives provided to participants to encourage participation in sponsored projects or programs. Proposed policy 2550 "Information Security" describes the University's security program for protecting information and data. Proposed policy 3280 "Background Checks" was sent to the campus for review and comment in November 2006.  Changes have been made to address concerns raised during the review period.  In addition, students employed in positions designated as "safety or security sensitive" have been added to the policy.  These changes are shown in italics and are underlined.  Policy #3430 “Catastrophic Leave Program” has been revised and is available for comment.  Comments on the proposed policy are requested by April 13, 2008, and can be e-mailed to UBPPM@UNM.edu or mailed to the UNM Policy Office at MSC07 4270.  President Schmidly approved the following revised policies effective March 25, 2008. Policy #4320 "Purchasing Goods Off Campus" was revised to reflect the recent increase in the Purchasing Card limit from $2,500 to $5,000. Policy #7610 "Investment Management" was revised to add Corporate Bonds with a minimum A2/A rating or better to the list of permitted investments.  In addition, the membership of the University Debt and Investment Advisory Committee has been revised to reflect recent restructuring. Click here to view the highlighted version of the revised policies. IMPORTANT: Deans, directors, and department heads are responsible for ensuring that all related departmental processes, procedures, and/or documents are updated to reflect new or revised policies. IMPORTANT: Paper copies of new and revised policies are no longer mailed to manual custodians, so if a department wishes to continue to maintain a hard copy of their manual, they need to click on the links provided and print out replacement pages to insert in their manual. We encourage everyone to use this electronic version of the manual. You will always have the most recent policies and not run the risk that a hard copy manual has not been updated. In addition, the electronic format ensures wide access to policies, enables electronic searches, and allows for quick update of policies.

This website was developed by the UNM Policy Office which is responsible for the development and distribution of policies for The University of New Mexico.

Comments may be sent to UBPPM@UNM.edu
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