University Business Policies and Procedures Manual

2615
NON STANDARD PAYMENT PROCESSING
Effective Date: January 1, 1997
Revised: 01/01/08
Subject to Change Without Notice

1. General

The standard methods for paying faculty, staff, and student employees are either automatically on the monthly payroll or through the biweekly payroll, which requires processing a time report. However, due to the nature of the compensation, a payment may need to be processed differently using a Non Standard Payment Form. A Non Standard Payment Form is used for the following types of payments:

• Extra Compensation: Compensation for work performed outside the scope of an employee's regular job duties, subject to strict limitations. Refer to Section 7. "Wage and Salary Administration" Policy 3500, UBP.  Payments are subject to retirement contributions.
  
• Clinical Practice Payments: Compensation earned from patient care at the Health Sciences Center. Payments are subject to retirement contributions.
  
• Deferred Compensation: Deferred payments made to a contract employee as a negotiated condition of employment. These payments are paid at a future date, subject to fulfillment of contract requirements, and in accordance with Internal Revenue Service (IRS) restrictions.
  
• Endowed Faculty Payments: Professorships or lectureships funded by a source other than the employee's regular budgeted assignment. The source of funding may be internal or from an endowment. Payments are subject to retirement contributions.
• Graduate Studies Extra Compensation: One-time payment for work performed by a graduate student employee in another department (not their regular department) or for work in addition to regular duties outside the scope of the contract.
• Resident Physician's Extra Compensation:  Payments for work performed outside of the employee's regular duties.
  
• Awards and Prizes: Payments to employees from programs approved by the cognizant vice president, such as the Gerald May Staff Recognition Program.

Individuals paid outside the payroll system are independent contractors and must meet specific criteria outlined in "Purchasing Professional Services From Independent Contractors" Policy 4325, UBP.

2. Processing the Non Standard Payment Form

The Non Standard Payment Form is available on-line.  The department authorizing payment prints off the Non Standard Payment Form, obtains the required signatures, and submits the completed form to the appropriate employment data center indicated on the form.

3. Schedule of Payment

Payment is made upon completion of services.  The employee will be paid on his or her next scheduled payroll following all necessary entries and approvals.

Comments may be sent to UBPPM@UNM.edu
http://www.unm.edu/~ubppm