University Business Policies and Procedures Manual

3240
CONTRACT EMPLOYEES
Effective Date: May 20, 1993
Revised: 12/08/99
Subject to Change Without Notice

1. General

Certain administrators are designated by the President from time to time to serve on periodic employment contracts approved by the President. The responsibility associated with these positions is judged to be such that the University must reserve the right to renew or not renew the contracts of the incumbents in these positions when such contracts expire. As used in this policy, "non-renewal" means discretionary non-renewal of an administrator's contract, as opposed to termination or dismissal for proper cause.

2. Contract Terms and Conditions

Contracts for administrators subject to this policy are normally written for one (1) year terms. Multi-year contract terms may also be used subject to prior approval of each multi-year contract term by the President. Except for the University's right either to renew or not renew administrators' contracts, and except for matters specifically set forth in such contracts (including duties and salary), the benefits, terms, and conditions of employment of administrators on contract shall be governed by the University's personnel policies and procedures, found in Section 3000 of the University Business Policies and Procedures Manual. This includes the University's right to terminate or otherwise discipline such employees for proper cause during the term of their contracts, pursuant to the University's personnel policies and procedures.

3. Notice

Administrators who have been employed by the University for less than five (5) years shall be notified three (3) months prior to expiration of the contract if a decision is made not to renew their contract. Administrators who have been employed by the University for five (5) years or more shall be notified six (6) months prior to expiration of the contract if a decision is made not to renew their contract. By mutual agreement, contracts may specify some other notice provision. These notice periods may be satisfied by extending the date of a contract's scheduled expiration in order to give the required notice.

4. Reassignment

An administrator subject to this policy who has been given notice of non-renewal of his or her contract may be assigned to other duties or be required to take leave with pay for the balance of the contract period, at the University's discretion.

4.1. Opportunity for Reassignment

An administrator who has been given notice of non-renewal of his or her contract (as opposed to termination for proper cause) may request reassignment to another position within the University. Such reassignment may be made at the University's discretion on a non-competitive basis if another position is available for which the administrator is qualified, or if such a position becomes available within six (6) months of the effective date of the non-renewal. Such a reassignment may involve a change in salary and benefits and may or may not be to another position which is subject to an employment contract.

5. Position Announcements

Announcement for positions subject to this policy shall state that they are for fixed terms, subject to renewal at the University's discretion pursuant to this policy.

6. Faculty Status of Academic Administrators

Some administrators subject to this policy may also have appointments as members of the faculty and retain faculty rank and tenure status while serving as administrators. Termination of these individuals' administrative contracts does not affect their rights and privileges as faculty members, although salary and other benefits will usually be affected. The terms and conditions of employment of these individuals as faculty members is subject to the University's Faculty Handbook.

7. Coaches

Head coaches and assistant coaches in the University Athletic Department are also employed by means of periodic employment contracts, and they are subject to release by the University at the expiration of their contract terms pursuant to this policy and to the policies and procedures of the Athletic Department. The University's personnel policies and procedures, found in Section 3000 of the University Business Policies and Procedures Manual shall apply to such coaches and assistant coaches only to the extent that they are not inconsistent with the specific terms of their contracts, this policy, and the Athletic Department policies and procedures.

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