University Business Policies and Procedures Manual

Table of Policies
Revised: 01/01/12

 ISSUE OR
  REVISION DATE  
 
Academic Adjustments for Students
 with Disabilities. . . . . . . . . . . . . . . . 2310 08/02/04
Acceptable Computer Use. . . . . . . . . . . . . . . . . 2500 07/01/11
Access to Administrative Computer Systems. . . . . . . . 2590 07/01/04
Accounting for Federally-Defined Allowable and 
 Unallowable Costs. . . . . . . . . . . . . . . . 2410 07/01/04
Accounting for Labor Expenses. . . . . . . . . . . . . . 2645 01/01/08
Acquisition and Disposition of UNM Surplus Equipment . . 4610 07/01/11
Allocation and Assignment of Space . . . . . . . . . . . 5200 08/01/06
Allowable and Unallowable Expenditures . . . . . . . . . 4000 08/01/06
Animal Control on University Property. . . . . . . . . . 2290 07/01/01
Annual Leave . . . . . . . . . . . . . . . . . . . . . . 3400 01/01/08
Background Checks. . . . . . . . . . . . . . . . . . . . 3280 02/09/09
Bicycles and Other Nonmotorized Vehicles . . . . . . . . 2260 01/24/00
Budgets and Balances . . . . . . . . . . . . . . . . . . 7000 07/01/11
Campus Violence. . . . . . . . . . . . . . . . . . . . . 2210 01/01/01
Career Development . . . . . . . . . . . . . . . . . . . 3260 03/01/11
Cash Management. . . . . . . . . . . . . . . . . . . . . 7200 01/15/10
Casualty and Liability Insurance and Claims. . . . . . . 6150 09/05/08
Catastrophic Leave Program . . . . . . . . . . . . . . . 3430 03/01/11
Commercially Owned and Operated 
 Equipment on University Property. . . . . . . . 6040 08/01/06
Compensatory Time. . . . . . . . . . . . . . . . . . . . 3310 01/01/08
Computer Security Controls and Guidelines. . . . . . . . 2520 07/01/11
Computer Use Guidelines. . . . . . . . . . . . . . . . . 2510 07/01/01
Conferences DELETED. . . . . . . . . . . . . . . . . . . 2020 01/01/12
Conflicts of Interest. . . . . . . . . . . . . . . . . . 3720 07/01/10
Contract Employees . . . . . . . . . . . . . . . . . . . 3240 12/08/99
Contract Management and Monitoring . . . . . . . . . . . 2015 11/01/11
Contracts Signature Authority and Review . . . . . . . . 2010 11/01/11
Counseling, Assistance, and Referral Service . . . . . . 3750 02/09/09
Cost Accounting Standards. . . . . . . . . . . . . . . . 2400 01/29/99
Cost Transfers . . . . . . . . . . . . . . . . . . . . . 2450 01/01/08
Cost Sharing on Sponsored Projects . . . . . . . . . . . 2430 08/01/06
Credit Card Processing . . . . . . . . . . . . . . . . . 7215 07/01/10
Departmental Scholarships . . . . . . . . . . . . . . . 2335 07/01/05
Dependent Education Program (moved to 
 Education Benefits Policy) . . . . . . . . . . . . 3785 01/01/09
Development and Approval of Institutional Policy . . . . 1100 06/05/09
Dishonest or Fraudulent Activities . . . . . . . . . . . 7205 01/29/99
Dispute Resolution Policy. . . . . . . . . . . . . . . . 3220 01/29/99
Distribution of Pay. . . . . . . . . . . . . . . . . . . 2620 01/01/08
Distribution of Tuition and Fee Revenue. . . . . . . . . 8240 01/29/99
Domestic Partners. . . . . . . . . . . . . . . . . . . . 3790 01/01/09
Education Benefits. . . . . . . . . . . . . . . . . . . 3700 08/01/11
Emergency Control. . . . . . . . . . . . . . . . . . . . 6130 10/01/09
Employee Benefit Plans (previously Insurance Benefits) . 3600 07/01/11
Employee Classification. . . . . . . . . . . . . . . . . 3200 01/01/12
Employee Recruitment Expense Reimbursement . . . . . . . 4040 01/01/12
Employee Orientation. .  . . . . . . . . . . . . . . . . 3250 01/01/12
Endowments . . . . . . . . . . . . . . . . . . . . . . . 7500 06/01/06
Energy Management. . . . . . . . . . . . . . . . . . . . 5100 02/09/09
Equal Opportunity & Affirmative Action for 
 Employees & Students. . . . . . . . . . . . . . 3100   01/15/07
Family and Medical Leave . . . . . . . . . . . . . . . . 3440 06/05/09
Financial Aid Disbursement . . . . . . . . . . . . . . . 7230 01/29/99
Flexible Spending Accounts Program . . . . . . . . . . . 3650 01/01/12
Foreign Nationals. . . . . . . . . . . . . . . . . . . . 2180 07/12/00
Freedom of Expression and Dissent. . . . . . . . . . . . 2220 12/01/01
Garnishments and Other Wage Withholdings . . . . . . . . 2670 01/01/12
Gifts Made to the University . . . . . . . . . . . . . . 1030 08/01/06
Gifts of Tangible Personal Property. . . . . . . . . . . 7110 06/01/07
Governmental Relations and Legislative Activity. . . . . 2050 01/11/08
Historic Preservation. . . . . . . . . . . . . . . . . . 5020 11/15/07
Holidays . . . . . . . . . . . . . . . . . . . . . . . . 3405 07/01/03
Honorarium Payments. . . . . . . . . . . . . . . . . . . 2170 05/22/06
Identity Theft Prevention Program. . . . . . . . . . . . 2040 11/01/09
Incentives to Program Participants . . . . . . . . . . . 2480 06/01/08
Inclement Weather. . . . . . . . . . . . . . . . . . . . 3435 02/01/07
Indirect Cost Rate Proposal for Sponsored Projects . . . 2420 08/01/06
Information Security . . . . . . . . . . . . . . . . . . 2550 06/01/08
Information Technology for Facilities . . . . . . . . . 5310 08/01/07
Information Technology (IT) Governance. . . . . . . . . 2560 08/01/07
Inspection of Public Records . . . . . . . . . . . . . . 2300 08/12/08
Insurance Benefits (now called Employee Benefit Plans) . 3600 07/01/11
Internal Service Centers . . . . . . . . . . . . . . . . 2440 07/01/10
Inter-Departmental Sales . . . . . . . . . . . . . . . . 4310 08/01/06
Investment Management. . . . . . . . . . . . . . . . . . 7610 01/11/11
Key Authorization. . . . . . . . . . . . . . . . . . . . 5010 08/01/06
Leave With Pay . . . . . . . . . . . . . . . . . . . . . 3415 01/01/08
Leave Without Pay. . . . . . . . . . . . . . . . . . . . 3420 01/01/08
Long Distance Telephone Calls. . . . . . . . . . . . . . 2110 07/01/11
Mailing Services . . . . . . . . . . . . . . . . . . . . 6340 07/01/10
Media Response . . . . . . . . . . . . . . . . . . . . . 3740 01/29/99
Military Leave . . . . . . . . . . . . . . . . . . . . . 3425 01/01/08
Moving Expenses. . . . . . . . . . . . . . . . . . . . . 4020 05/22/06
Museums and Collections. . . . . . . . . . . . . . . . . 6140 01/15/10
Naming Facilities, Spaces, Endowments, and Programs. . . 1020 11/01/06
Non Standard Payment Processing. . . . . . . . . . . . . 2615 01/01/12
Outdoor Vendors. . . . . . . . . . . . . . . . . . . . . 2160 02/01/07
Overtime . . . . . . . . . . . . . . . . . . . . . . . . 3305 01/01/08
Overexpenditures, Losses, and Gains on Contracts
 and Grants. . . . . . . . . . . . . . . . . . . 2485   07/01/04
Paid Time . . . . . . . . . . . . . . . . . . . . . . . 3300 01/15/10
Payment When Terminating Employment. . . . . . . . . . . 2650 01/01/08
Payroll Deductions, W-2s, and Tax Reporting. . . . . . . 2635 01/01/12
Performance Management . . . . . . . . . . . . . . . . . 3215 03/01/11
Performance Review and Recognition . . . . . . . . . . . 3230 01/01/12
Personnel Information Disclosure Policy. . . . . . . . . 3710 08/12/08
Petty Cash Fund. . . . . . . . . . . . . . . . . . . . . 7210 01/01/12
Photo Identification Cards . . . . . . . . . . . . . . . 1050 01/01/08
Police and Security Services . . . . . . . . . . . . . . 2230 03/15/07
Political Activity . . . . . . . . . . . . . . . . . . . 3735 01/29/99
Postal Services (Renamed Mailing Services) . . . . . . . 6340 07/01/10
Professional Development and Training. . . . . . . . . . 3290 07/01/10
Property Management and Control. . . . . . . . . . . . . 7710 06/05/09
Purchasing Goods Off Campus. . . . . . . . . . . . . . . 4320 01/01/12
Purchasing Services From Independent
 Contractors. . . . . . . . . . . . . . . . . . . 4325 05/22/06
Reasonable Accommodation for Employees with Disabilities 3110 01/29/99
Receiving and Paying for Off Campus Purchases. . . . . . 4370 07/01/10
Recovery of Facilities & Administration Costs. . . . . . 2425 10/30/08
Recruitment and Hiring . . . . . . . . . . . . . . . . . 3210 07/01/11
Recycling Materials. . . . . . . . . . . . . . . . . . . 6350 01/01/12
Refunds. . . . . . . . . . . . . . . . . . . . . . . . . 7250 01/29/99
Remote Electronic Input to the Financial Accounting
 System . . . . . . . . . . . . . . . . . . . . . 2530  07/01/04
Respectful Campus. . . . . . . . . . . . . . . . . . . . 2240 07/01/11
Responsibility and Accountability for University
 Information and Transactions . . . . . . . . . . 2000 01/01/12
Retirement . . . . . . . . . . . . . . . . . . . . . . . 3625 03/01/11
Risk Management. . . . . . . . . . . . . . . . . . . . . 6100 08/01/06
Safety, Health, and Environmental Affairs (SHEA) . . . . 6110 01/29/99
Seniority. . . . . . . . . . . . . . . . . . . . . . . . 3705 01/29/99
Separation of Employment . . . . . . . . . . . . . . . . 3225 01/01/08
Service Awards . . . . . . . . . . . . . . . . . . . . . 3745 01/01/12
Service Centers (Renamed Internal Service Centers) . . . 2440 07/12/10
Sexual Harassment Policy . . . . . . . . . . . . . . . . 3780 01/29/99
Sick and Annual Leave (DELETED). . . . . . . . . . . . . 2640 01/01/08
Sick Leave . . . . . . . . . . . . . . . . . . . . . . . 3410 01/01/08
Small, Disadvantaged and Women Owned Business Program. . 4305 07/01/04
Social Security Numbers. . . . . . . . . . . . . . . . . 2030 06/01/08
Solicitation . . . . . . . . . . . . . . . . . . . . . . 3730 02/01/07
Special Compensation . . . . . . . . . . . . . . . . . . 2615 01/01/08
Staff Council. . . . . . . . . . . . . . . . . . . . . . 1150 07/01/11
Staff Recognition and Awards . . . . . . . . . . . . . . 3235 01/01/12
Student Email. . . . . . . . . . . . . . . . . . . . . . 2540 01/01/09
Student Fee Review Board Policy. . . . . . . . . . . . . 1310 08/01/06
Study Abroad Health and Safety . . . . . . . . . . . . . 2710 10/01/11
Sub-Award Administration . . . . . . . . . . . . . . . . 2470 01/01/08
Supplemental Retirement Savings. . . . . . . . . . . . . 3640 01/01/12
Suspected Employee Impairment at Work. . . . . . . . . . 3270 01/01/12
Sustainability . . . . . . . . . . . . . . . . . . . . . 2100 06/01/08
Taking University Property Off Campus. . . . . . . . . . 7730 06/01/07
Time and Leave Reporting . . . . . . . . . . . . . . . . 2610 01/01/12
Tobacco-Free Campus (previous titled 
 "Smoking on University Property"). . . . . . . . 2250 08/01/09
Travel . . . . . . . . . . . . . . . . . . . . . . . . . 4030 07/01/10
Tuition and Fee Payment. . . . . . . . . . . . . . . . . 8215 01/29/99
Tuition and Related Fees . . . . . . . . . . . . . . . . 8210 06/19/09
Tuition Remission Program (see Education Benefits) . . . 3700 08/01/11
Unemployment Compensation. . . . . . . . . . . . . . . . 3635 01/29/99
University Business Activities . . . . . . . . . . . . . 6010 08/01/06
University External Graphic Identification Standards . . 1010 01/15/07
University Wayfinding System and Sign Standards. . . . . 5150 07/01/11
UNM History, Mission, and Organization . . . . . . . . . 1000 03/01/06
Use and Possession of Alcohol on University Property . . 2140 01/01/08
Use of University Vehicles . . . . . . . . . . . . . . . 7780 07/01/11
Vending Machines . . . . . . . . . . . . . . . . . . . . 6250 08/02/04
W-2s and Tax Reporting (DELETED) . . . . . . . . . . . . 2655 01/01/08
Wage and Salary Administration . . . . . . . . . . . . . 3500 10/01/07
Whistleblower Protection and Reporting Suspected Misconduct
 and Retaliation. . . . . . . . . . . . . . . . . 2200 01/15/07
Workers' Compensation. . . . . . . . . . . . . . . . . . 3630 09/30/10

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