University Business Policies and Procedures Manual

INDEX A through D
Revised: 04/04/08

The policy number(s) and section number(s) appear after the topic.

Absence, Unexcused, 3420-1.3., 5.3.
Academic Adjustments for Students with Disabilities, 2310
 Academic Adjustment, 2310-2., 3., 3.3.
 Accessibility Services, 2310-1.,2.
 Americans with Disabilities Act, Preface, 2020-2.9., 2310-1., 3110, 5020-2.1., 3.1.
 Americans with Disabilities Act Coordinator, 2310-4.
 Appeal, 2310-2.3., Exhibit A.
 Auxiliary Aids and Services, 2310-3.3.2.
 Costs, 2310-1., 2.1.
 Faculty Responsibilities, 2310-2.2.
 Individual with a Disability, 2310-3.1.
 Modification, Course or Program, 2310-3.3.1.
 Rehabilitation Act, 2310-1.
 Student Responsibilities, 2310-2.1.
Academic Administrators, 3240-3.
Academic Credit, 3700-2.1., 3., 3.1., 3.2., 4.1.
Academic Programs, 1000-3., 1020-3.2.6.
Acceptable Computer Use, 2500
 Access to Information, 2500-3.
 Copyrights, 2500–2.1., 2510-3.
 Incidental Personal Use, 2500-2.3., 2510-6.
 Misuse of Computing Services, 2500-2.2.
 Privacy Limitations, 2500-3., 2510-2., 2520-2.1.1.
 Rights and Responsibilities, 2500-2.
 Sanctions, 2500-4., 2520-3.
Access
 Administrative Computer Systems, 2590
 Accountability, 2590-5.
 Responsibilities, 2590-5.
 System and Data Custodianship, 2590-3.
 User Access, 2590-4.
 Buildings, 5010-1.,2.1.,4.3.,8.
 Reasonable Accommodation, 3110
 Space, 5200-6.1.
 UBP Manual, Preface
 University Computer Systems, 2500-3., 2510-4., 2520-2.1.
 Work Areas, 5010-2.3.
Accident Reporting, 3630-4., 6100-7., 6110-5.2., 6150-2., 3., 4.
Accidental Death and Dismemberment Insurance, 3600-4., 4.3.
Accidental Loss, 6150
Accountability, 2000, 2200, 2590-5., 3215, 7205, 7610-3.4.
Accounts
 Bank, 2020-3.1., 4000-2., 7200-1.4., 3., 4.
 Computer, 2510-4., 2520-2.1.
 Cost Share, 2430-2.2.
 Cost Transfers, 2450
 Endowment, 1030-4.3.3., 7500
 Investment, 7610-3.5., 4.,5., 7500 
 Receivable, 7200-3.4., 7230-5.
 Service Centers, 2440-3.3.
Accounting
 Federally-Defined Allowable & Unallowable Costs, 2410, 2450-1.2.
     Labor Expenses, 2645
 Service Centers, 2440-6.
 System: see Finance System
Acquisition and Disposition of Surplus Equipment, 4610
Acting Positions, 3210-5.6., 3500-4.4.
 Signature Authority, 2010-3.
ADA: see Americans with Disabilities Act
Adjustment to Inventory Form, Request for, 4610
Administrative
 Fees,7500-7.
 Leave With Pay, 3270-2.1., 3.3., 5., Exhibit A., 3415-3.6., 6.2., 3435-4.1., 6130-5.2.
 Organization, 1000-4.
 Positions, 3240-2., 3.,
Administrators
 Academic, 3240-3.
 Investment, 7610-3.2., 7500-1.
 Investment Consultant, 7610-3.3.
 Investment Managers, 7610-3.4.
Advancement, 3000-2.3., 3260-8., 7500
Advances to Employees
 Travel Expenses, 4030-12., 12.1., Exhibit B.
 Unallowable, 4000-4.9., 7210-1.
Advertising
 Alcohol, 2140-2.5., 2150
 Commercial, 2160-2.5., 6010
 Conferences, 2020-2.17.
  Recruitment, 3210-4.1., 4040-4.
Affidavit of Domestic Partnership, 3790-2.1., Exhibit A.
Affirmative Action, 3100, 3210-4.
 Plan, 3100-8.
 Statement, 1010-2.2.1.
AGORA Crisis Center, 2140-7.2.
Agreements
 Gift/Endowment, 1030-4., 7500-4.
 Subaward, 2470 
 Investment, 7610-2.7.2., 3.5., 8., 7500-2.
 Conflict of Interest, 3720-3.1.3
Air Quality, 2250, 6110-5.3., 5.4.
Air Travel
 Commercial, 4030-5., 5.1., 7.1., 7.2., 7.5., 8.1
 Privately-Owned, 4030-7.5
Alcohol
 Awareness/Treatment, 2140-2.2., 4.2.,7.
 Beverage Companies, 2150
 CARS, 3270-1., 2.1., 3.3., 5., 6., 6.1., Exhibit A.
  COSAP, 2140-7.1., 3270-4.
 Impairment, 3270
 Purchase, 2140-4., 4000-4.15.
 SHAPE (Student Health Assistance, Prevention, and Education), 2140-7.2.
 Sponsorship, 2150
 Student Family Housing, 2140-2.4.
 University Property, 2140-1., 2., 3., 5.1, 5.2., Exhibit A.
 Use of, 2140, 2200-3., 3215-5.
Allocability, 2450-2.2
Allocation
 Base, 2420-2.3.2.
 Costs, 2410-3., 2420-2.3.
 Endowment, 7500-6.
 Indirect Costs, 2420-2.3., 2425-2.
 Service Centers, 2440
 Space, 5200
Allowable and Unallowable Expenditures, 2400-2.3., 2410, 2425, 2440-4., 4000
Allowable and Unallowable Assets, 7610-2.7.1., 2.7.2., 8., 2450-1.2.
Alternative Appointments, 3210-5.
     Form, 3210-5.11.
Alumni
 Alcohol, 2140-2.3., 4.3.
Americans with Disabilities Act, Preface, 2020-2.9., 3110, 5020-2.1.,3.1.
Animal Control on University Property, 2290
Annual Leave, 3300-7.10., 3400
 Accrual, 3400-4.,5.,6. 
 Approval, 3400-5.1.
 Donated, 3430
 Eligibility, 3400-2., 4.2., 6.2.3.
 FMLA, 3440-3.1., 7.
 Holiday, 3400-3., 5.1., 5.2., 6.1.1., 3405-1.
 Monitoring, 3400-5.3.
 Pay-Off, 2650-3., 3400-6.2.
 Reporting, 2610-2.1.1., 3300-7.10., 3400-7.
 Use, 3400-5.
Annuities, Tax Deferred, 2635-3.3.5., 3640
 Company Guidelines, 3640-4.
 Contributions, 3640-3.
 Eligibility, 3640-2.
 Notice to the Public, 3640-7.
Appeal, 2220-4.1, 2310-2.3, 2520-2.1.1., 3220-9.1,10, 3700-5.1,10, 3785-2.1.1.
Appearance/Employee Impairment, 3270-2.1.
Application, Departmental Scholarships, 2335-5.
Arbitration, 3220-9., 9.2.,10.
Area Action Plan, 6130-3.3.
Arm's Length, 3720
Artworks and Historic Objects
 Gifts, 1030-1., 7110-1.
 Historic Preservation, 5020-1., 3.3., 
 Naming Collections, 1020-3.2.3.
Asbestos Management, 6110-5.1.
Assault and Battery, 3215-5.
Assembling in Groups, 2220-3.1.
Asset Allocation, 7610-2.7.4.
Assignment
 Keys, 5010-2., 5., 7., 8.
 Identification Cards, 1050-2.
 Overtime, 3305-1., 3405-4.2.
 Space, 5200
Assistance/Impairment, 3270-2.1., 3.2., 3.3., 6., Exhibit A.
Associated Students of the University of New Mexico (ASUNM), 1310
ASUNM, 1310
Athletic Events, 6010-2.3.,4.2.
 Sponsorship, 2150
 Use of Alcohol, 2140-2.5.
Authority
 Emergency Control, 6130-2.
 Investment Management, 7610-1., 2.7.1., 2.7.2., 4., 7500
 Long Distance Telephone Calls, 2110-2.
 of UBP Manual, Preface 
Automatic Teller Machines, 6040-1.
Automobile
 Keys, 5010-5.
 Personal, 4000-4.3., 4030-7.4., 7.4.2., 7.4.3.
 Rental, 4030-7.3., 7.3.1.
 Unallowable Expenditure, 4000-4.3.
Awards and Prizes, Payment, 2615-1., 3235.3.2.3.
 Departmental Scholarships, 2335-6.
Bank Accounts, 2020-3.1., 4000-2., 7200-1.4., 3., 4.
 Investment Management, 7610-3.5., 4., 5., 7500
Bankruptcy, Notice of, 2670-4.1., 4.2., 4.3.
Beer, 2140-2.1., 2.5., 5.1., Exhibit A.
Behavior
 Employee Impairment, 3270-1., 2.1., 6.
 Freedom of Expression and Dissent, 2220
 Job Performance, 3230-3.2.
 Misuse of Computing Services, 2500-2.2.
 Violent, 2210
Benefits, Employee
 Dependent Education Program, 3785
 Domestic Partners, 3790-4.
 Dependents, 3790-4.
 Donor Recognition, 1030-4.1.
 Eligibility, 3200-5., 3790, 3405-3., 4.3.
 FMLA, 3440
 Flexible Spending Accounts, 3650
 Holidays, 3400-3., 5.1., 5.2., 6.1.1., 3405
 Identification Cards, 1050-4.1.
 Insurance, 3600
 Layoff 3225-5.2.1.
 Retirement, 3405-3., 3625
 Tax Deferred Annuities, 3640
 Taxable, 3700-9., 3785-5., 3790-5.
 Tuition Remission Program, 3700
 Unemployment Compensation, 3635
 Workers' Compensation, 3630
Bereavement Leave, 3300-7.11., 3415-3.3.
Bequests, 7500-5.3 
Bicycles and Other Nonmotorized Vehicles, 2260
 Prohibited acts, 2260-3.
 Registration, 2260-5.
 Safety, 2260-3.
 Skates/Skateboards, 2260
Biosafety, 6110-5.4.
Biweekly Payrolls, 2610
Board of Regents 
 Gifts of Tangible Personal Property, 7110-2.
 Investment Management, 7610-3., 3.1., 3.3.,3.4., 3.5., 4.,7 ., 7500-3.3.
 Naming Facilities, Spaces, Endowments, and Programs, 1020-1., 2.1.,3.2.1.,3.2.2.,3.2.6., 7500-3.3.
 Signature Authority, 2010-1., 7.
 Student Fee Review Board, 1310-1., 3.3., 4.,5.
Bonding, 6150-5.1.2., 7610
Breaks, 3300-3., 3.1., 3.2.
Bribery, 2200-2.
Budgets and Fund Balances, 7000
 Authority, 2430-2.2.
 Conference, 2020-2.2.
 Fund Balances, 7000
 Management, 7000-1.5.
 Proposal budgets, 2430-1., 2.1.
 Report, 7000-2., 4.4
 Service Centers, 2440, 3.1., 6.
 Unrestricted Funds,7000-1.2.
Building Alterations
 Commercially Owned and Operated Equipment on University Property, 6040-3.1.3., 4.1.
 Historic Preservation, 5020-3.1.
 Reasonable Accommodations, 3110, 5020-3.1.
 Remodeling, 5010-3.,4.3., 5020-3.1.
 Space, 5200-2.2., 4.
Building Coordinator, 2250-5., 6110-5.1.1.
Building Permit
 Commercially Owned and Operated
 Equipment on University Property, 6040
Building Usage Allowance, 2420-2.1.1.2, 4.1.1., 5.1., 5.2., 6.
Buildings,
 Animals, 2290-2.
 Bicycles and Nonmotorized Vehicles, 2260-3.
 Historic, 5020
 Naming, 1020
 Smoking, 2250-2.
Bursar's Office, 7200-2., 3.2.3., 3.2.3.3., 3.2.4., 3.2.4.1., 3.2.4.2., 3.4
Business Activities, 6010
Business Ethics, 3720-1.
Business Travel Account (BTA) 4030-8.3.
Campus
 COSAP (Campus Office of Substance Abuse Prevention), 2250-4.1.,4.2., 3270-4.
 Directory, 2590-3.
 Loss Control Committee, 6100-2.
 Mail, 6340-2.
 Police, 2290-3., 3270-2.1.,4., 6130-3.4.
 Service Activities, 6010-2.
 Violence, 2210: see also Violence