University Business Policies and Procedures Manual

INDEX N through R
Revised: 04/04/08

The policy number(s) and section number(s) appear after the topic.

Name, UNM, 1010-3.
Naming Facilities, Spaces, Endowments, and Programs, 1020, 7500
 Approval, 1020-3.
 Board of Regents, 1020, 1.,2.1., 3.2., 7500
 Committee, 1020,3.1.,3.2.
 Donations (gifts), 1020-2.2.,3.,4., 7500
 Duration of Name, 1020-5.
 Fundraising, 1020-3.
 UNM Foundation, 1020-1.,3.,7500
National Origin Practices, 3100-5.
Negligence, 3215-5., 6150-5.2., 7730-2., 7780-4.4.
Nepotism, see Employment of Family Members
Net Checking, 7230-3.
Network Access, 2510-7., 2520-2.1.2.
New Employee Orientation, 3250
 Departmental Orientation Checklist, 3250-2.2, Exhibit A.
 UNM Manger Orientation, 3250-3.
New Positions or Vacancies, 3210, 3260-8., 3500-4.3.5.
News Releases, 3740
NM Clean Air Act, 2250-1., 6110-5.3.
NM Department of Labor, 3635-2.
NM Governmental Gross Receipts Tax, 4320-1.1., 4325-4., 6010-4.2.
NMERI
 Admin. Expenses, 2420-4.3.2.,4.6.,5.1.
 Indirect Cost Rate, 2420-7.
Nomination for Departmental Scholarships, 2335-6.
Noncompetitive Procurement, 4305-2.3.1.
Noncompetitive Hiring Request Form, see Alternative Appointments
Nonexempt Employee, 3200-2.2., 3300-1.
 3305, 3310-2., 3400-4.1.2., 3500-5.,7.
Nonmotorized Vehicles, 2260
Nonresident Aliens, 2180-1.
Non-Standard Payment Form, 2615-2., 3500-8.
Non-Standard Payment Processing, 2615
 Awards and Prizes, 2615-1.
 Clinical Practice Payments, 2615-1.
 Deferred Compensation, 2615-1.
 Endowed Faculty Payments, 2615-1.
 Extra Compensation, 2615-1., 3500-7.
 Form, 2615-2., 3500-8.
 Graduate Studies Extra Compensation, 2615-1.
 Student Stipend or Fellowship, 2615-1.
 Summer Research, 2615-1.
Notice
 Bankruptcy, 2670-4.1.,4.2.,4.3.
 Claims, 6150-2.,3.,Exhibit A.,B.,& C.
 Automobile/Equipment Accident, 6150-3., Exhibit C.
 Loss or Damage to UNM Property, 6150-3., Exhibit B.
 Personal Injury or Property Damage, 6150-2., Exhibit A.
 Contract Employees, 3240-2.2.
 Copyright Infringement, 2500-2.1.
 Departmental Scholarships, 2335-7.
 Discipline, 3215-4.,6.
 Approvals, 3215-4.,6.
 Emergency, 6130-4.
 FMLA 3440-4.,11.
 Inclement Weather, 3435-1.
 Public, 2160-6., 2250-7., 3640-7., 3730-2.
 Separation, 3225-2.,4.
 Withhold Income for Child Support, 2670-4.1.
Nuclear Regulatory Commission (NRC) 6110-5.5.
Off Campus 
 Holidays, 3405-2.4.
 Indirect Cost Rates, 2425-4., Exhibit A.
 Insurance, 6150-5.
 Space, 5200-1.,6.,7.
 Use of University Property, 7730
Office of Equal Opportunity: also see Equal Opportunity
 ADA Coordinator, 3110
 Affirmative Action, 3100, 3110, 3210
 Plan, 3100-8.
 Statement, 1010-2.2.1.
 Reasonable Accommodations, 3110
Office Parties, 4000-4.8.,4.13.
On-Call Employee, 3200-3.6.
 Hiring, 3210-5.,6.2.
Open Enrollment, Insurance, 3600-3.1.2.
Operation and Maintenance Expenses (O&M), 2420-4.2.,5.1.
Operational Needs, 3300-1.
Operations Signature Authority, 2010-4.1.
Orientation, Employee, 3210-9., 3250
OSHA, 6110-5.4.
Outdoor Vendors, 2160
 Fees, 2160-4.1.,4.3.,4.5.2.,4.6.,4.6.1.,5.3.
 Limitations, 2160-5.2.
 Locations, 2160-3.1.,4.2.,4.4.5.,4.5.1.,4.7.,5.2.1.,5.2.9.
 Notice to the Public, 2160-6.
 Permits, 2160-3.1.,3.2.,3.3.,3.4.,4.,4.1.,
 4.2.,4.3.,4.4.,4.5.,4.5.2.,4.5.4,4.6.
Overexpenditures, 2485
Overtime, 3200-2.1., 3305 
  Alternative Work Periods, 3305-3.
 Authorization, 3305-2.
 Collective Bargaining Agreement, 3305-1., 3310-1.
 Compensation, 3305-4., 3310
 Disciplinary Action, 3215, 3305-2.
 Exempt Employees, 3310-3.
 Fair Labor Standards Act (FLSA), 3305-1., 3310-1.3.
 Holiday, 3305-3.1., 3405-4.2.
 Nonexempt Employees, 3305-1.
 Patient Care Facilities, 3305-3.2.
 Payment, 3305-4.
 Reporting, 2610-2.1.1., 3305-5.
 Time Worked, 3305-3.1.
 Work Schedule, 3305-3.
PAN: see Personnel Action Notice
Paid Time, 3300
 Additional Hours, 3300-1., 3310-1.
 Flexible Schedules, 3300-6.
 Shift Work, 3300-4., 3405-2.2.,4.1.1., 3500-5.
 Traditional Work Schedules, 3300-2.
Parking
 Conferences, 2020-2.7.
 Fees, 2635-3.3.3.
Passwords, Computer, 2510-4., 2520-2.1.1.
Paying for Off Campus Purchases, 4370-3.
 Partial Payment, 4370
 Prepayment, 4370-3.4.
 Receiving Report, 4370, 3.1.
 Stop Payment, 4370-3.4.
Payment
 Annual Leave, 3400-6.2.
  Awards and Prizes, 2615-1.
 Clinical Practice, 2615-1.
 Compensatory Time, 3310
 Deferred Compensation, 2615-1.
 Endowed Faculty, 2615-1.
 Extra Compensation, 2615-1., 3500-7.
 Foreign Nationals, 2180
 Graduate Studies, 2615-1.
 Holiday, 3405-1.,3.,4.,4.1.1.,4.3.
 Honorarium, 2170, 2180-5.2.2.
     Information, 2620-3.
 Overtime, 3305-4.
 Received, 7200-3.
 Research, 2615-1.
 Staff Recognition and Awards, 3235-3.2.3.2.
 Student Fellowship, 2615-1.
 Student Stipend, 2615-1.
 When Terminating Employment, 2650, 5010-3.1.5.
Pay-Off of Leave, 2650-3., 3410-9.
Pay Rates: see Salaries and Wage, also Wage and Salary Administration
Payroll
 Biweekly, 2610
 Checks, 2620
 Correcting Transactions, 2645-5.
 Dates, 2610-1.
 Deductions, 2635, 2670
 Overtime, 3305-4.
 Report, 2645-3.
 Stubs, 2620-3.
 Taxes, 2635-2.
 Time Reports, 2610-2.
Peer Hearing, 3220-9.,9.1.,9.1.1.,9.2.,10.1
 Peer Hearing Pool, 3220-9.1.1.,9.2.
Peer Review Committee, 3220-9.1.,9.1.1.
Per Diem Allowance, 4030-9.1.
 Alaska, 4030-9.1.2.
 Continental United States, 4030-9.1.1.
 Foreign Nationals, 2180-5.1.2.
 Hawaii, 4030-9.1.2.
 High Cost Destinations, 4030-9.2.
 Miscellaneous Expenses, 4030-10.
 Taxable Income, 4030-9.
Performance Management, 3215
 Employee Responsibilities and Rights, 3215-2.
 Human Resources, 3000-2., 3215-4.
 Impaired Employee, 3270
 Notice Requirements, 3215-6.
 Performance Evaluations, 3215-3., 3230
 Progressive Discipline, 3215-4.
 Proper Cause, 3215-5.
 Reasonable Accommodation, 3110
 Supervisor Responsibilities, 3215-3.
 Violent Behavior, 2210-5.
Performance Review, Investment, 7610-6.
Performance Review and Recognition, 3230
 Disagreement with, 3230-4.5. 
 Duties, 3230, 1.,2.,3.1.,3.2.,4.,4.3.
 Employee Responsibilities, 3230-3.,3.3.
 Expectations, 3230, 2.,3.1.,3.2.,4.,4.2.,4.3.,6.1.
 Goals, 3230, 1.,2.,3.1.,3.2.,3.3.,4.,4.3.,6.1.
 Multi-rater reviews, 3230-3.1.,3.2.,6.1.,6.2.,6.2.1.
 Standards, 3230, 2.,3.1.,3.2.,3.3.,4.3.
 Supervisor Responsibilities, 3230, 3.1.,6.1.
 Training, 3230, 2.,3.,3.1.,3.2.,3.3.,4.,6.2.1.
Permits
 Driving, 7780-3.2.,3.3.,4.5.
 Outdoor Vendors, 2160-3.1.,3.2.,3.3.,3.4.,4.,4.1.,4.2.,4.3.,4.4.,4.5.,4.5.2.,4.5.4.,4.6.
Permitted Investments/Allowable Assets, 7610-2.7.1.
 Prohibited Investments/Unallowable Assets, 7610-2.7.2.
Personal Benefit, Unallowable Expenditures
 Automobile, 4000-4.1.,4.3.
 Clothing, 4000-4.17.
 Conflict of Interest, 3720, 4000-4.11.,4.12.,4325-4., Exhibit A.
 General, 4000-4.,3720-2.3,3.,5.3.
 Gifts, 4000-4.5.
 Incidental Personal Use 2500-2.3., 4000-4.2.
Personal Injury, 6150-2., Exhibit A.
 Work Related, 3630, 6110-1.
Personnel 
 Files, 3215-4., 3710
 Restrictions, 3440-11.1., 3750-6.2.1.
 Information Disclosure, 3710, 3720-3.,3.1.,4.
Petty Cash Fund, 7210
 Custodian, 7210-4.
 Purchases, 4320-4.1.,5.
 Replenishing, 7210-6.
Photo Identification Card, 1050: see also Identification Card
Physician/Psychologist Statement, 3110, 3430, Exhibit B.
Picketing, 2220-3.1.
PIPP, 3600-4.1.1.
Pledges, 1030-8.2.
Political 
 Activity, 3730-1., 3735
 Contributions, 4000-4.7.
 Freedom of Expression and Dissent, 2220
 Restrictions, 3735-2.
Pollutant, 2250-1., 6110
Position Announcements, 3210 4.1.,4.2., 3240-2.4.
Post-Award, 2470-1.
Postage Charges, 6340-4.
Postal Services, 6340
Posting Staff Positions, 3210-4.1.
 Career Development, 3260-8.
Praying, 2220-3.1.
Pre-Approved Form Contracts, 2010-2.,3.,5.,5.1.,6.1.,6.2.
Pre-Award, 2470-1.
Prejudice, 3100-1.
Preservation of Capital, 7610-2.2.
President
 Non Arms Length, 3720-5.2 
 Signature Authority, 2010-1.,3.,4.1.,4.4.2.1.,6.2.
 Student Fee Review Board, 1310-3.2.
Prevention 
 Accidents, Injury, Illness, 6110-5.
 Violent Behavior, 2210-5.
Prime Recipient, 2470-4.
Principal Investigator, 2000-4.1.2. 2425, 2430, 2470-2.2.,4.1.
Priority Hiring, 3210-5.7., 3225-5.2.2., 3260-8.
Privacy
 Applicant Information, 3210-3.
 Computer Information, 2500-3., 2510-2., 2520-2.1.1., 2.2.2.
 Educational Records, 2020-2.21.
 Personnel Information, 3710-2.3.
 Private Information, 3710-2.2.
 Social Security Number, 3710-2.2.
Private Support, 1030-1., 7500
Prizes, Payment, 2615-1., 3235-3.2.3.2.
Probationary Employee, 3210-7.,8.
 Discipline, 3215-2.2.
 Discharge, 3215-2.2.
 Relieved, 3225-4.1.
 Suspension, 3215-2.2.
 Work Assignments, 3300-9.
Problem, Work Related, 2210, 3215, 3220, 3270
Proceeds, Bond, 7610-8.
Procurement: see Purchasing
Professional 
 Education 2020-2.14., 3260-5.
 Employee, 3200-2.1.
 Services
 Questionnaire, Service Provider, 4325
 Signature Authority, 2010-2.,4.1.,4.2.,4.10.
Programmatic Entities, 1020-3.2.6
Prohibited acts, bicycles and nonmotorized vehicles, 2260-3.
Promotion
 Career Development, 3260-7.8.
 Pay Rate, 3500-2.,3.2.,4.2.,4.4.
 Policy, 3210-4.4.,7.
 Seniority, 3705-1.
 Trial Period, 3210-8.
Promotional Materials, 2020-2.17., 2140-5.3., 2150
Proper Cause, 3215-5.
Property
 Acquisition, 7710-3.1.1.
 Alcohol Use On, 2140
 Commercially Owned and Operated Equipment 
 on University Property, 6040
 Computing Services, 2500-1.
 Damage, 6150
 Depreciation, 2420-4.1.
 Disposition, 2470-7., 7710-5.
 Gifts, 7110, 7710-2.2.
 Historic Preservation, 5020
 Insurance, 6150
 Inventory, 7710
 Loaned, 6150-5.2., 7710-1.,2.3.
 Loss, 6150, 7710-1.,3.3.,3.3.1.
 Maintenance, 5020-3.1., 7710-2.3.2.,3.,3.3.
 Management and Control, 7710
 Off Campus Use, 6150, 7730
 Real Estate Signature Authority, 2010-4.1.,4.9.
 Security, 5010-1.,4.,7., 7710-2.3.2.,3.,3.3.
 Smoking On, 2250
 Surplus, 4610, 7710-5.7.
 Trade-In, 7710-5.
 Transfer, 7710-5.
 Use, 2160, 7710-3.
Proposals
 Agreements, 3720-3.1.3.
 Conflict of Interest 3720
 Cost Sharing, 2430
 Establishing a Departmental Scholarship, 2335-2., Exhibit A.
 Recovery of Indirect Costs, 2425
 Signature Authority, 2010-4.3.1.2.,4.3.2.,4.5.1.
 Staff Recognition Programs, 3235-3.2.2.
Protected Status, 3100
Provost Signature Authority, 2010-1.,3.,4.3.1.2.,4.3.1.3.,4.4.1.,4.6.
Psychological Conditions Impairment, 3270-1.
Public Affairs, 2020-2.17., 3740-1.
Public Information, 3500-1. 3710
Public Law 95-507, 2470-6., 4305-1.
Public Service, 6010-1.,2.
 Radio & TV, 6010-2.4.
Publications
 Conferences, 2020-2.10.,2.20.
 Departmental Scholarships, 2335-3.
     Electronic Publishing, 1010-2.3.
 Office, 1010-2.
 Standards, 1010-2.1.,2.3.,3.1.,3.2.
Purchase
 Order, 4320-3.1.
 Modification, 2470-3.1.
 Requisition, 4320-3.,4.,5.
Purchasing
 Accountability, 2000
 Alcohol, 2140-4., 4000-4.15.
 Awards, 3235-3.2.3.1.
 Card, 4030-8., 4320-1.,2.,4.
 Commercially Owned and Operated Equipment 
 on University Property, 6040-2.,3.,4.2. 
 Competitive, 4305-2.3.2.
 Conferences, 2020-2.15.
 Conflict of Interest, 3720-3.1.1.,3.1.2.
 Construction Subcontracting, 4305-2.3.4.
 Director Signature Authority, 2010-1.,3.,4.2.,
 4.9.1.1.,4.9.1.2.,4.9.2.,4.10.,6.2.
 Goods, 4310, 4320
 Noncompetitive, 3720-3.1.1, 4305-2.3.1.
 Outdoor Vendors, 2160-2.3.
 Policy and Procedures, 4000, 4310, 4320, 4325
 Procurement Goals, 4305-2.
 Responsibility, 2000
 Services, 3720-3.1.2., 4310, 4320
 Signature Authority, 2010-1.,3.,4.2.,4.9.1.1.,
 4.9.1.2.,4.9.2.,4.10.,6.2.
 Sole Source, 2470-2.2.1.
Qualifications
 Career Development, 3260-7.,8.
 Departmental Scholarships, 2335-4.
 Domestic Partner, 3790-2.1.
 Dependent(s), 3790-3.
 Employment, 3500-3.,4.3.1.
Radiation, 6110-5.1.,5.5.
Rates, Service Centers, 2440-1.,5.
Ratings, performance, 3230-4.2.,6.2.
Real Estate, 2010-4.1.,4.9.
Reasonable Accommodation for Individuals with Disabilities, 2310,
  3100-5.,3110
 Academic Adjustment for Students, 2310
 Accessibility, 2310-1.,2., 5200-3.
 Accommodations, 2310-3., 3100-5., 3110-1.
 Americans With Disabilities Act, 2310, 3110-2.
 Coordinator, 2310-4., 3110
 Conference Participants, 2020-3
 Criteria, 2310-3., 3110-3.
 Essential Functions, 3110-3.1.1.
 Faculty Responsibilities, 2310-2.2. 
 Funding, 2310-1., 3110-6.
 Historic Buildings, 5020-2.1., 3.1.
 Reasonable Accommodation Request Form, 3110-Exhibit A.
 Rehabilitation Act, 2310-1., 3110-1.
 Requesting and Determining Reasonable Accommodations, 2310-2.,
 3110-4.
 Roles and Responsibilities, 2310-2.1.,2.2., 3110-4.
 Students, 2310
 Undue Hardship, 2310-3., 3110-3.3.
Receiving and Paying for Off Campus Purchases, 4370
Receiving Goods, 4370
 Damaged Goods, 4370-2.1.
 Discrepancy in Shipment, 4370-2.,2.1.,2.2.,2.3.,2.4.
 Gifts of Tangible Personal Property, 7110
 Receiving Report, 4370-3.1
Receptions, 2140-2.1., 3235-3.2.2., 4000-4.8.,4.13.
Reclassification, 3225-5.
Recovery of Facilities and Administration Costs, 2425
 Allocation, 2425-2.
 Principal Investigator, 2425-1.,5.,6.2.
 Proposal, 2425-5.
 Budget, 2425-1.
 Sponsored Activities, 2425-8.
Recreational Events, 6010-2.3.,4.2.
 Alcohol Use, 2140
Recruitment
 Advertising, 3210-4.1.
 Career Development, 3260-8.
 Expenses, 4040
Recycling Materials, 6350
 Collection, 6350-4.
 Compost, 6350
 Hazardous Materials, 6350-3.2.
Reemployment, 3225-5.2.3.
Reference Checks, 3210-4.3.2.
Refreshments, Expenditures for, 2140-4., 4000-4.8.,4.13.
Refunds, 6250-4.1., 7250, 8210-2.,3.,4.,5.
Regents: see Board of Regents
Registration, Bicycle, 2260-5
Rehire
 Layoff, 3225-5.2.
 Seniority, 3705-3.3.
 Sick Leave Accrual, 3410-10.3.
Reimbursement
 Cash for Purchases, 4320-5., 7210-5. 
 Employee Recruitment Expense, 4040
 Lodging, 2180-3.,5.1., 4030-9.
 Meal, 2180-3.,5.1., 4030-9.
 Mileage, 4030-7.4.
 Miscellaneous Expenses, 2180-3.,5.1., 4030-10.
 Stolen Personal Items, 4000-4.10., 6150-5.3.2.
Reinstatement, 3410, 3440-9.1.
Relatives, Employment of: see Employment of Family Members
Release of Levy, 2670-4.2.
Release Time, 1150-5.
Relieved, 3225-4.1.
Religious Observances, 3100, 3405
Relocation, New Employee, 4020
Remote Electronic Input to Financial Accounting 
 System, 2530
Rent Space
 Commercially Owned and Operated Equipment 
 on University Property, 6040-1.,4.4.
 Conflict of Interest, 3720-3.1.3.
Replacement Cost, 6150-5.3.
Reporting Suspected Misconduct and Retaliation: see Whistleblower 
  Protection and Reporting Suspected Misconduct and Retaliation
Reporting Requirements, 3720-3., 7000, 7610-7.
Requests for 
 Adjustment to Inventory, 7710-4.2.
 Additions and/or Changes in Assigned Space, 5200
 Naming Facilities, Spaces, Endowments, and Programs, 1020-3.2., 7500
 Service of Alcohol, 2140-5.1., Exhibit A.
Research, 1000-3., 2470, 2485, 6010-1.
 Alcohol, 2140-2.2.,4.2.
 Conflict of Interest, 3720-5.2
 Payment, Summer, 2615-1.
 Signature Authority, 2010-4.3.1.3.,4.3.2.
Residence Life Policies, 2250-2.
Resignation, 3225-2.1.
Responsibility and Accountability for University Information and Transaction, 2000
 Approvers, 2000-2.2.,3.
 Deans, Directors, and Department Heads, 2000-2.
 Initiators, 2000-2.1.2.
 Post Transaction Review, 2000-4.
 Requesters, 2000-2.1.1.
 Sanctions, 2000-6.
Restrictions, Alcohol Use, 2140-5.2., 3215, 3270
Retaliation, 2200, 2210, 3220-1.1., 3270-2.2.
Retiree Use of Tuition Remission Program, 3700-2.,3.,3.2.
Retirement, 3225-2.2., 3400-6.2.2., 3405-3., 3410-9.1.,9.2., 3625
Retirement Contributions, 3625-3.
 Direct Refund, 3625-3.1.1.
 Direct Rollover, 3625-3.1.2.
 FMLA, 3440-10.3.
 Payroll Deduction, 2635-3.1.1.
 Refund, 2650-5., 3625-3.1.
 Taxes, 2635-3.1.1.
Return on Investment, 7610-2.5.
Return to Work, 3270-5., 3630-6.
Returned Checks, 7200-3.2.3.1., 3.3.2.
Revenue
 Commercially Owned and Operated Equipment 
 on University Property, 6040-5.
 Conferences, 2020-3.1.
 Contracts and Grants, 2020-2.3., 2485
 Indirect Cost Revenue, 2425-2.
 Service Centers, 2440
 Special Course Fees, 8240-2.3.
 Student Activity Fees, 1310
 Tuition and Fees, 8240-2.
 Vending Machines, 6250-2.
Review Officers, Contract Signatures, 2010-3.,5.,5.1.,
 5.2.,5.3.,5.4.,6.1.
Rio Grande Minority Purchasing Council, 4305-2.2.
Risk, 7610-2.6., 2450-3.
Risk Management, 6100, 6110, 6150
 Campus Loss Control Committee, 6100-2.
 Conferences, 2020-2.16.
 Gifts of Tangible Personal Property, 7110-4.
 Hazards, 6100-1.
 Health and Safety, 3630-2.3., 6100, 6110
 Incident Assessment Team, 2210-3.
 Incident Reporting, 6100-7.1., 6150
 Indemnity, 6100-4.3.2.
 Insurance, 6100-4.3.1., 6150
 Loss or Damage, 6100
 NM Division of, 6150-1.
 Risk Identification, 6100-3.
 Risk Reduction/Avoidance, 6100-4.1., 6110-1
 Safety, Health, and Environmental Affairs, 6110-1.,2.
 Violent Behavior, 2210-2.,3.
 

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