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University Business Policies and Procedures Manual |
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University Business Policies and Procedures Manual |
Table of Contents
Revised: 06/01/08
ISSUE OR
REVISION
PREFACE
DATE
ORGANIZATION 1000-1999
Information 1000-1999
UNM History, Mission, and Organization . . . . . 1000. . . . . . 03/01/06
University External Graphic
Identification Standards . . . . . . . . . . 1010. . . . . . 01/15/07
Naming Facilities, Spaces, Endowments,
and Programs . . . . . . . . . . . . . . . . 1020. . . . . . 11/01/06
Gifts Made to the University . . . . . . . . . . 1030. . . . . . 08/01/06
Photo Identification Cards . . . . . . . . . . . 1050. . . . . . 01/01/08
Staff Council. . . . . . . . . . . . . . . . . . 1150. . . . . . 07/01/01
Student Fee Review Board Policy. . . . . . . . . 1310. . . . . . 08/01/06
ADMINISTRATIVE MANAGEMENT 2000-2999
General Management 2000-2399
Responsibility and Accountability for
University Information and Transactions. . . 2000. . . . . . 07/01/04
Contracts Signature Authority and Review . . . . 2010. . . . . . 01/01/08
Conferences. . . . . . . . . . . . . . . . . . . 2020. . . . . . 07/01/02
Social Security Numbers. . . . . . . . . . . . . 2030. . . . . . 06/01/08
Governmental Relations and Legislative Activity. 2050. . . . . . 01/11/08
Sustainability . . . . . . . . . . . . . . . . . 2100. . . . . . 06/01/08
Long Distance Telephone Calls. . . . . . . . . . 2110. . . . . . 07/01/04
Use and Possession of Alcohol on University
Property. . . . . . . . . . . . . . . . . . 2140. . . . . . 01/01/08
Sponsorship by Alcohol Beverage Companies. . . . 2150. . . . . . 01/29/99
Outdoor Vendors. . . . . . . . . . . . . . . . . 2160. . . . . . 02/01/07
Honorarium Payments. . . . . . . . . . . . . . . 2170. . . . . . 05/22/06
Foreign Nationals. . . . . . . . . . . . . . . . 2180. . . . . . 07/12/00
Whistleblower Protection and Reporting Suspected
Misconduct and Retaliation . . . . . . . . . 2200. . . . . . 01/15/07
Campus Violence. . . . . . . . . . . . . . . . . 2210. . . . . . 01/01/01
Freedom of Expression and Dissent. . . . . . . . 2220. . . . . . 12/01/01
Police and Security Services . . . . . . . . . . 2230. . . . . . 03/15/07
Smoking on University Property . . . . . . . . . 2250. . . . . . 08/01/07
Bicycles and Other Nonmotorized Vehicles . . . . 2260. . . . . . 01/24/00
Animal Control on University Property. . . . . . 2290. . . . . . 07/01/01
Inspection of Public Records . . . . . . . . . . 2300. . . . . . 11/01/06
Academic Adjustments for Students
with Disabilities. . . . . . . . . . . . . . 2310. . . . . . 08/02/04
Departmental Scholarships. . . . . . . . . . . . 2335. . . . . . 07/01/05
Research and Other Sponsored Projects 2400-2499
Sponsored Project Management 2400-2499
Cost Accounting Standards. . . . . . . . . . . . 2400. . . . . . 01/29/99
Accounting for Federally-Defined Allowable and
Unallowable Costs. . . . . . . . . . . . . . 2410. . . . . . 07/01/04
Indirect Cost Rate Proposal for Sponsored
Projects . . . . . . . . . . . . . . . . . . 2420. . . . . . 08/01/06
Recovery of Facilities & Administration
Costs. . . . . . . . . . . . . . . . . . . . 2425. . . . . . 08/01/06
Cost Sharing on Sponsored Projects . . . . . . . 2430. . . . . . 08/01/06
Service Centers. . . . . . . . . . . . . . . . . 2440. . . . . . 07/12/00
Cost Transfers . . . . . . . . . . . . . . . . . 2450. . . . . . 01/01/08
Sub-Award Administration . . . . . . . . . . . . 2470. . . . . . 01/01/08
Incentives to Program Participants . . . . . . . 2480. . . . . . 06/01/08
Overexpenditures, Losses, and Gains on
Contracts and Grants . . . . . . . . . . . . 2485. . . . . . 07/01/04
Electronic Management Systems 2500-2599
Acceptable Computer Use . . . . . . . . . . . . 2500. . . . . . 08/28/00
Computer Use Guidelines. . . . . . . . . . . . . 2510. . . . . . 07/01/01
Computer Security Controls and
Guidelines. . . . . . . . . . . . . . . . . 2520. . . . . . 07/01/01
Remote Electronic Input to the Financial
Accounting System . . . . . . . . . . . . . 2530. . . . . . 07/01/04
Information Security Program . . . . . . . . . . 2550. . . . . . 06/01/08
Information Technology (IT) Governance. . . . . 2560. . . . . . 08/01/07
Access to Administrative Computer Systems. . . . 2590. . . . . . 07/01/04
Payroll Processing 2600-2699
Time and Leave Reporting . . . . . . . . . . . . 2610. . . . . . 01/01/08
Non Standard Payment Processing. . . . . . . . . 2615. . . . . . 01/01/08
Distribution of Pay. . . . . . . . . . . . . . . 2620. . . . . . 01/01/08
Payroll Deductions, W-2s, and Tax Reporting. . . 2635. . . . . . 01/01/08
Sick and Annual Leave (DELETED) . . . . . . . . 2640. . . . . . 01/01/08
Accounting for Labor Expenses. . . . . . . . . . 2645. . . . . . 01/01/08
Payment When Terminating Employment. . . . . . . 2650. . . . . . 01/01/08
W-2s and Tax Reporting (DELETED) . . . . . . . . 2655. . . . . . 01/01/08
Garnishments and Other Wage Withholdings . . . . 2670. . . . . . 01/29/99
Real Estate 2700-2799
Auditing 2800-2899
PERSONNEL 3000-3999
Guiding Principles. . . . . . . . . . . . . . . 3000. . . . . . 01/29/99
Equal Opportunity Programs 3100-3199
Equal Opportunity & Affirmative Action
for Employees and Students . . . . . . . . . . 3100. . . . . . 01/15/07
Reasonable Accommodation for
Employees with Disabilities. . . . . . . . . . 3110. . . . . . 01/29/99
Employee Management 3200-3299
Employee Classification. . . . . . . . . . . . . 3200. . . . . . 01/29/99
Recruitment and Hiring . . . . . . . . . . . . . 3210. . . . . . 10/01/07
Performance Management . . . . . . . . . . . . 3215. . . . . . 08/01/06
Dispute Resolution Policy. . . . . . . . . . . . 3220. . . . . . 04/01/03
Separation of Employment . . . . . . . . . . . . 3225. . . . . . 01/01/08
Performance Review and Recognition . . . . . . . 3230. . . . . . 08/02/04
Staff Recognition and Awards . . . . . . . . . . 3235. . . . . . 08/01/06
Contract Employees . . . . . . . . . . . . . . . 3240. . . . . . 12/08/99
New Employee Orientation . . . . . . . . . . . . 3250. . . . . . 01/29/99
Career Development . . . . . . . . . . . . . . . 3260. . . . . . 08/02/04
Suspected Employee Impairment at Work. . . . . . 3270. . . . . . 01/29/99
Background Checks. . . . . . . . . . . . . . . . 3280. . . . . . 06/01/08
Work Schedules 3300-3399
Paid Time. . . . . . . . . . . . . . . . . . . . 3300. . . . . . 11/01/05
Overtime . . . . . . . . . . . . . . . . . . . . 3305. . . . . . 01/01/08
Compensatory Time . . . . . . . . . . . . . . . 3310. . . . . . 01/01/08
Leave 3400-3499
Annual Leave . . . . . . . . . . . . . . . . . . 3400. . . . . . 01/01/08
Holidays . . . . . . . . . . . . . . . . . . . . 3405. . . . . . 07/01/03
Sick Leave . . . . . . . . . . . . . . . . . . . 3410. . . . . . 01/01/08
Leave With Pay . . . . . . . . . . . . . . . . . 3415. . . . . . 01/01/08
Leave Without Pay. . . . . . . . . . . . . . . . 3420. . . . . . 01/01/08
Military Leave . . . . . . . . . . . . . . . . . 3425. . . . . . 01/01/08
Catastrophic Leave Program . . . . . . . . . . . 3430. . . . . . 04/01/03
Inclement Weather. . . . . . . . . . . . . . . . 3435. . . . . . 02/01/07
Family and Medical Leave . . . . . . . . . . . . 3440. . . . . . 12/21/05
Compensation 3500-3599
Wage and Salary Administration . . . . . . . . . 3500. . . . . . 10/01/07
UNMpact Compensation Requirements (DELETED). . . 3510. . . . . . 10/01/07
Benefits 3600-3699
Insurance Benefits . . . . . . . . . . . . . . . 3600. . . . . . 01/01/08
Retirement . . . . . . . . . . . . . . . . . . . 3625. . . . . . 01/29/99
Workers' Compensation. . . . . . . . . . . . . . 3630. . . . . . 01/29/99
Unemployment Compensation . . . . . . . . . . . 3635. . . . . . 01/29/99
Tax Deferred Annuities . . . . . . . . . . . . . 3640. . . . . . 02/01/07
Flexible Spending Accounts Program . . . . . . . 3650. . . . . . 05/22/06
General Policies 3700-3999
Tuition Remission Program. . . . . . . . . . . . 3700. . . . . . 01/15/07
Seniority. . . . . . . . . . . . . . . . . . . . 3705. . . . . . 01/29/99
Personnel Information Disclosure Policy. . . . . 3710. . . . . . 08/02/04
Code of Conduct. . . . . . . . . . . . . . . . . 3715. . . . . . 01/29/99
Conflicts of Interest. . . . . . . . . . . . . . 3720. . . . . . 08/01/06
Solicitation . . . . . . . . . . . . . . . . . . 3730. . . . . . 02/01/07
Political Activity . . . . . . . . . . . . . . . 3735. . . . . . 01/29/99
Media Response . . . . . . . . . . . . . . . . . 3740. . . . . . 01/29/99
Service Awards . . . . . . . . . . . . . . . . . 3745. . . . . . 01/29/99
Counseling, Assistance, & Referral Service . . . 3750. . . . . . 01/29/99
Sexual Harassment Policy . . . . . . . . . . . . 3780. . . . . . 01/29/99
Dependent Education Program. . . . . . . . . . . 3785. . . . . . 08/02/04
Domestic Partners. . . . . . . . . . . . . . . . 3790. . . . . . 08/02/04
PROCUREMENT 4000-4999
General Policies and Information 4000-4299
Allowable and Unallowable Expenditures . . . . . 4000. . . . . . 08/01/06
Moving Expenses. . . . . . . . . . . . . . . . . 4020. . . . . . 05/22/06
Travel . . . . . . . . . . . . . . . . . . . . . 4030. . . . . . 01/01/08
Employee Recruitment Expense Reimbursement . . . 4040. . . . . . 01/29/99
Purchasing 4300-4599
Small, Disadvantaged and Women Owned
Business Program . . . . . . . . . . . . . . 4305. . . . . . 07/01/04
Inter-Departmental Sales . . . . . . . . . . . . 4310. . . . . . 08/01/06
Purchasing Goods Off Campus. . . . . . . . . . . 4320. . . . . . 03/25/08
Purchasing Services From
Independent Contractors. . . . . . . . . . . 4325. . . . . . 05/22/06
Bookholder Authorization and
Responsibilities (DELETED) . . . . . . . . . 4350. . . . . . 07/01/04
Receiving and Paying for Off Campus
Purchases. . . . . . . . . . . . . . . . . . 4370. . . . . . 07/01/04
Surplus Property 4600-4799
Acquisition and Disposition of UNM
Surplus Equipment. . . . . . . . . . . . . . 4610. . . . . . 06/01/07
PHYSICAL FACILITY MANAGEMENT 5000-5999
General Policies 5000-5199
Key Authorization . . . . . . . . . . . . . . . 5010. . . . . . 08/01/06
Historic Preservation . . . . . . . . . . . . . 5020. . . . . . 11/15/07
Space Management 5200-5299
Allocation and Assignment of Space. . . . . . . 5200. . . . . . 08/01/06
Facility Planning 5300-5399
Information Technology for Facilities. . . . . . 5310. . . . . . 08/01/07
Maintenance of Facilities 5400-5499
BUSINESS MANAGEMENT 6000-6999
General Policies 600-6099
University Business Activities . . . . . . . . 6010. . . . . . 08/01/06
Commercially Owned and Operated
Equipment on University Property. . . . . 6040. . . . . . 08/01/06
Risk Management 6100-6199
Risk Management. . . . . . . . . . . . . . . . 6100. . . . . . 08/01/06
Safety, Health and Environmental
Affairs (SHEA). . . . . . . . . . . . . . . 6110. . . . . . 01/29/99
Emergency Control. . . . . . . . . . . . . . . 6130. . . . . . 08/01/06
Casualty and Liability Insurance
and Claims . . . . . . . . . . . . . . . . 6150. . . . . . 06/01/07
Auxiliaries 6200-6299
Vending Machines . . . . . . . . . . . . . . . 6250. . . . . . 08/02/04
Internal Service Operations 6300-6399
Postal Services. . . . . . . . . . . . . . . . 6340. . . . . . 07/12/00
Recycling Materials. . . . . . . . . . . . . . 6350. . . . . . 08/01/06
Independent Operations 6400-6499
FISCAL MANAGEMENT 7000-7999
Institutional Budgeting 7000-7099
Budgets and Fund Balances. . . . . . . . . . . 7000. . . . . . 07/01/06
General Policies 7100-7199
Gifts of Tangible Personal Property. . . . . . 7110. . . . . . 06/01/07
Cash Management 7200-7499
Cash Management. . . . . . . . . . . . . . . . 7200. . . . . . 02/01/07
Dishonest or Fraudulent Activities . . . . . . 7205. . . . . . 01/29/99
Petty Cash Fund. . . . . . . . . . . . . . . . 7210. . . . . . 07/01/04
Cashiers Operation and Services. . . . . . . . 7225. . . . . . 01/29/99
Financial Aid Disbursement . . . . . . . . . . 7230. . . . . . 01/29/99
Refunds. . . . . . . . . . . . . . . . . . . . 7250. . . . . . 01/29/99
Endowments 7500-7599
Endowments . . . . . . . . . . . . . . . . . . 7500. . . . . . 06/01/06
Investment Management 7600-7699
Investment Management. . . . . . . . . . . . . 7610. . . . . . 03/25/08
Property Management 7700-7799
Property Management and Control. . . . . . . . 7710. . . . . . 06/01/07
Taking University Property Off Campus. . . . . 7730. . . . . . 06/01/07
Use of University Vehicles . . . . . . . . . . 7780. . . . . . 08/02/04
FINANCIAL ACCOUNTING 8000-8999
Concepts of Financial Accounting 8000-8199
Revenue and Expenses 8200-8399
Tuition and Related Fees . . . . . . . . . . . 8210. . . . . . 05/22/06
Tuition and Fee Payments . . . . . . . . . . . 8215. . . . . . 01/29/99
Distribution of Tuition and Fee Revenue. . . . 8240. . . . . . 01/29/99
Expenses 8300-8399
Financial Reporting System 8400-8499
Financial Reporting System (DELETED). . . . . 8400. . . . . . 07/01/04
Chart of Accounts (DELETED). . . . . . . . . . 8410. . . . . . 07/01/04
Current Unrestricted Funds 8500-8599
Current Restricted Funds 8600-8699
Loan Funds 8700-8799
Endowment Funds 8800-8899
Plant Funds 8900-8999
FINANCIAL REPORTING 9000-9999
Internal Reporting 9000-9099 External Reporting 9100-9199 Tax Reporting 9200-9299
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