Use of Social Security Numbers
Confidentiality of Student
Students should submit it the registrar, dean, head of the academic department, or other appropriate official written requests that identify the records they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the university official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
If the university decides not to amend the record as requested by the student, the university will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the university in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the university has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Regents; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Upon request, the University discloses educational records without consent to officials of other schools in which a student seeks or intends to enroll.
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
Copies of and information about FERPA are available in the Records and Registration Office located in the Student Service Center, Room 250.
Both federal and state laws permit The University of New Mexico to release to the public "directory" information regarding current and former students without the student's consent. Directory information includes: student's name, current address, e-mail address, telephone number, date of birth, major field of study, full or part-time status, participation in officially recognized activities and sports, weight and height of athletic team members, dates of attendance, degrees and awards received and most recent previous educational institution attended by student.
UNM students can prohibit the release of directory information to the public by bringing a photo ID to the Records and Registration counter located upstairs, Room 250, in the Student Services building or submit a written request. Such requests must be made by the end of late registration for any semester. It will NOT, however, prohibit the release of directory information to entities of UNM which have a "need to know" to accomplish their required tasks. It further will NOT prohibit UNM departments from including your name on mailing lists for distribution of materials that are essential to your enrollment at UNM.
Students who also are UNM employees should be aware that filing this restriction will result in suppression of both employee and student information.
The authorization to restrict directory information remains in effect until the student revokes it. This authorization has no affect on directory information released prior to the completion of this request.
Due to the integrated nature of the various modules in Banner and the reporting information in the Operational Data Store (ODS) you may have access to information beyond what you need to perform your assigned duties. Your access to Banner has been granted based on business need and it is your responsibility to ensure the information you access is used appropriately. Here are some reminders of good data stewardship to help you carry out your responsibility:
Your responsibilities regarding the protection and security of administrative information are outlined in the University of New Mexico Policies and Procedures Manual:
Use of University computing services in violation of applicable laws or University policy may result in sanctions, including withdrawal of use privilege; disciplinary action, up to and including, expulsion from the University or discharge from a position; and legal prosecution under applicable federal and/or state law.
Get Online Help!
or communicate with one of our representatives now!
Normal Chat Hours are 8 am - 5 pm M-F
Office of the Registrar