Monthly account reconciliation is REQUIRED for all contract and grant accounts. A copy will be sent to your Business Representative and signed off and placed in grant folder.

All requests for account corrections including payroll must be in writing and routed to your Business Representative or Sally Hebert along with a copy of the HRS and a screen print of where it was posted in Banner.

A request for correction is considered tardy after 120 day from the date of the original transaction. You must have written justification if you exceed 120 days.

All purchases for goods or services should follow all UNM guidelines. See "Big Red" UNM Policy and Procedure Handbook.

All documentation for purchases must have a "purpose".

Grant funds cannot be used to mail grant proposals.

All Purchase Requisitions must be routed for approval to the Business Representative assigned to each grant for approval prior to purchase. Then routed to Julie Roberts for processing.

P-Card purchases need a signed PR and a copy of the grant authorizing the purchase needs to be attached prior to submitting to the Business Representative for apporval. P-Card purchases must not exceed $2,500.00 per vendor per month. Services can be paid by P-Card only with approved vendors.

DPI for dues, Conference fees, Registration fees, honorariums, State and local agencies need a copy of the grant authorizing the purchase.

DPI for travel need a GSA or UNM per diem rate chart attached along with an itinerary and all original receipts.

All Journal Entries should be approved by the Business Representative then given to Melissa Nash for processing.