The first step in planning your event is to arrange for an appropriate location. All facility usage is reserved by calling (505) 925-8565, Monday through Friday between 8:30 AM and 2:00 PM. 

Room reservations should be done well in advance as space on campus is in high demand. We recommend booking your event as early as possible due to current construction.

Information which you will need to provide at the time of your reservations includes: the estimated attendance, anticipated style of service required (buffet or served), audiovisual equipment needs (podium, microphone, etc.), a brief agenda of your event (so we can plan set up and service times) and any other special requirements.

A guaranteed number of persons attending your event is required at least 3 business days prior to the event date. This enables us to have the appropriate quantities of food, beverages, and servers to meet the needs of your guests. This is the minimum number for which you will be billed. If your actual number count should be larger than your guarantee, you will be billed for the number in attendance.

 The time needed for served meals is very dependent on the number of uses reserved, and the number of guests in attendance. We are happy to help you determine the appropriate amount of time for your type of service when you are planning your menu.

If your event includes a program (brief or long) please advise us on your requirements for continued beverage service and/or clearing of dishes during the program. Extended programs often increase labor costs when clearing is delayed.
 

To provide the lowest possible price to our campus departments menu selections and services are billed at cost plus an overhead fee. When requested we will be happy to provide you with a price estimate.

To expedite our ability to best meet your needs, we recommend you provide us with an idea of your budget parameters during our first discussion.  Last minute changes, a drop in your guaranteed count, special room requests; etc. can also affect your final price. You may, however, choose from our preset menus and pricing if your prefer.

While we will happy to provide you with a general price estimate for planning purposes, we caution that costs estimated more than 30 days in advance of your event are often subject to change.  We suggest that final menu selections be made no more than 30 days in advance, whenever possible.

Additional charges may apply in the following situations:

• If complicated or extensive service set-ups are requested.
• When clean up following an event requires extra-ordinary resources.
• When additional staff is requested which exceed our normal staffing levels.
• If service needs require equipment rental.
• When events start more than 15 minutes late or run later than the defined period of service.
• If the location of an event is labor intensive for set up and/or service.

A list of recommended menu selections and suggested menu combinations is available for your convenience. However, with adequate time, we will be happy to create a specialized menu, unique to your group and your event. We will do our best to honor any special requests.

Click here to view our sample menus.

We regret that excess perishable food and beverage, not consumed during an event, can not be taken from the site by the customer or their guests, due to health and food safety considerations.

Items purchased for pick-up or self-service food items are the property of the customer and cannot be returned for credit.