The name of the organization shall be the Univesity of New Mexico-Valencia Campus Staff Association
ARTICLE II: STATEMENT OF PURPOSE
Section 1: General
The Staff Association, a prepresentative body and a forum for all staff, shall have as its primary responsibility to be a source of input into the important issues and decisions of the campus as they relate to the general welfare of the staff of the University of New Mexico-Valencia Campus.
The Staff Association shall not replace or control the role of collective bargaining units, or any other organizations of specific staff interest, nor shall it replace personnel procedures.
The Staff Association shall have the right of review and recommendation in regard to the following items:
Section 2: Specific
A. Formulation of staff institutional aims.
B. Unity among staff.
C. Issues of professional and personal development.
D. Resource applications such as wages and benefits.
E. Enhance and promote productivity, including working conditions.
F. Facilitate communications between staff and administrators, faculty, students, main campus, and other branch campuses.
G.
Issues related specifically to the branch campus environment and communication of the same to main campus and other branch campuses.
H. General STaff Welfare.
Section 1: General
The Staff Association shall represent the staff of the University of New Mexico-Valencia Campus and shall operate on a year round basis.
Section 2: Specific
Functions of the Staff Association shall be:
A. To study problems, potential problems, welfare and working ocnditions of staff members and set annual goals.
B. To call to the attention of the University of New Mexico-Valencia Campus Executive Director and other appropriate administrators, University organixations or indivicuals, matters concerning staff in any departments that the Staff Association belives should receive special attention.
C. To be represented at the advisory Board meetings in an official non-voitng capacity by the Staff Association President.
D. To cooperate with the Faculty Executive Committee in the formulation of joint recomendations concerning the slution of problems common to the staff and faculty.
E. To advise on salary, promotion policies, and benefit packages pertaining to staff employees.
F. To form committees, as required, to study special or continuing problems.
G. To act as an umbrella organization in order to provide support and coordination among staff organizations on campus.
Section 1: Eligibility
The Staff Association sall be composed of all permanent staff with the exception of the University of New Mexico-Valencia Campus Executive Director.
Section 2:
A representative from the Student Senate and the Faculty Executive Committee are invited to participate as ex-officio (non-voting) members.
Section 1: Election and Appointments of Officers
A. Terms of office shall correspond with the UNM fiscal year. Staff Association shall elect a Vice President/President Elect, Secretary-Treasurer, and two representatives-at-large, one representing exempt and one representing non-exempt staff. Elections shall be hald no earlier than 60-days prior to the beginning of the new fiscal year and no later than two weeks preceding.
B. The Secretary-Treasurer and Representatives-at-large shall hold no more than two consecutive terms in an office; the President-Elect offices shall be considered to have met the two-year term limitation.
C. Vacancies shall be filled as follows
1. The Staff Association Prsident shall appoint an eligible staff member from the constituency to complete an unexpired term,
subject to the approval of the Executive Committee.
2. An Executive Committee member appointed to serve less than half a term is eligible for election to two suceeding terms.
3. The Staff Association President has the option to fill vacancies occuring sixty or fewer days before regular elections.
Section 2: President
The President shall serve for one-year term. The functions of the President shall be to:
A. Preside at all meetings of the Staff Association.
B. Represent Staff at meetings of the Advisory Board and other groups as appropriate.
C. Serve as a member of the Executive Committee and have one vote.
D. Appoint required committees in consultation with the Executive Committee
E. Assure that the lines of communication between the Staff Association and the University Community remains open.
F. Perform all other duties pertaining to the office of the President.
Section 3: Vice-President/President Elect
The Vice-President/President Elect shall serve one-year term. The function of the Vice-President/President Elect shall be to:
A. Serve in the absence of the President.
B. Serve as President when the term of the President expires.
C. Serve as a member of the Executive Committee and have one vote.
D. Chair the Election Committee.
E. Assist the President in assuring that the line of comunication between the Staff Association and the University Community remains open.
F. Perform such other duties as may be assigned by the President or the Executive Committee.
In the case of the resignation or death of the President, the Vice-President/President Elect automatically becomes President for the unexpired term.
Section 4: Secretary-Treasurer
The Secretary-Treasurer shall serve a one-year term. The functions of the Secretary-Treasurer will be:
A. Maintain acurate records of all meetings of the Staff Association including attendance.
B. Maintain financial records for the Staff Association.
C. Serve as a member of the Executive Committee and have one vote.
D. Provide copies of the minutes for the Library and campus-wide publications as soon as possible after the minutes have been approved.
E. Prepare reports of recommendations on policy actions for presentation.
F. Perform such other duties as may be assigned by the President or the Executive Committee.
Section 5: Representatives-at-Large
Representatives-at-Large (one exempt staff and one non-exempt staff) shall serve a one-year term and shall serve as a member of the Executive Committee and have one vote each.
ARTICLE VI: STANDING COMMITTEES
Standing Committees exist in order to deal with continuing staff and institutional issues. Size and composition of the committees shall be detmined by vote of the Executive Committee. Chairpersons of the Standing Committees shall be elected by the committee members.
The following Standing Committees shall be appointed annually.
Section 1: Executive Committee
The Executive Committee shall consist of the President, Vice-President, Secretary-Treasurer, and two representatives-at-large. Each Executive member shall have one vote.
Section 2: Benefits
Committee members shall study wages and benfits.
Section 3: Rewards and Recognition
Members shall work to promote and enhance productivity and morale through reqard and recognition programs for staff.
Section 4: Staff Professional Development
Members shall work to provide opportunities for professional and personal development for employees.
Section 5: Ad Hoc Committees
Ad Hoc Committees shall be formed as necessary at the discretion of the Executive Committee.
ARTICLE VII: STAFF ASSOCIATION MEETINGS
Staff Association meetings shall be open.
Section 1: Regular Meetings
The Executive Committee shall designate the time and place for regular meetings. Regular meetings shall occur atleast once a year.
Section 2: Special Meetings
The President, or a two-thirds majority of the Staff Association, may call a special meeting at any time.
Section 3: Quorum
A quorum shall consist of half of the members of the Staff Association(Refer to Article IV, Section A for definition).
Section 4: Agenda
The Executive Committee shall be responsible for the posting of an open agenda in the Administration Building Lobby one week prior to the scheduled meeting, and to the distribution of the finialized agenda to the members at least one day before each regular meeting.
Section 5: Record of Attendance
The minutes of each meeting shall show the names of the members present and of those absent.
Section 6: Attendance at Meetings
Attendance by Staff Association oficersshall be required at all Staff Association meetings. Unexcused absence from three consecutive meetings shall be grounds for removal, subject to majority vote of the Association. Attendance by Staff Association members is strongly encouraged.
Robert's Rules of Order Newly Revised shall govern all meetings of the Staff Association in all cases to which they are applicable and in which they are not in conflict with these bylaws or with any rules that are adopted by the Association for the conduct of their meetings.
The bylaws may be amended by a two-thirds majority vote of the permanent exempt and non-exempt members of the Staff Association. Absentee ballots may be distributed to Staff Association members who request them and who are not able to attend the general meeting. Absentee ballots are due at the beginning of the general meeting. Proposed amendments must be mad epublic to employees prior to the vote. A copy of the proposed amendments will be placed on reserve at the Library, with other copies posted on departmental bulletin boards. These bylaws and amendments thereto are subject to review and approval by the Staff Association.
Take a few moments to acquaint yourself with the Staff Association By Laws. Just click on the "Article" link below.
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