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Student Employment Handbook

 		  
 

 
 

 
 
What is Work Study?
 How do I apply for Work Study?
 Who gets Work Study eligibility?
 When may I begin looking for a job and earning my Work Study award?
What is the process to obtain a work study job?
 What is a "job request"?
 What is an "ePan"?
 How much can I earn per hour?
 Is there a limit on the hours per week I can work?
 Can I work more than one Work Study job?
 How will I be paid?
 Who may employ Work Study students?
 Are there any jobs for a student with a minimal Work Study award?
 Is it possible to get additional Work Study eligibility?

[Top] What is Work Study?

Work Study is a employment opportunity funded by the federal and state governments for students with financial need.

[Top] How do I apply for Work Study?

Work Study is a campus-based program administered by the Financial Aid Office. To apply for Work Study, you needed to:

  1. File a Free Application for Federal Student Aid (FAFSA)  http://www.fafsa.ed.gov by March 1; and
  2. Indicate interest in Work Study on the FAFSA.
[Top] Who gets Work Study?

The Financial Aid Office sets the packaging guidelines used to award Work Study. Work Study eligibility is awarded after grants for which you are entitled. The amount varies from student to student, based on their need, but the average award for 2000/2001 is $4000 for undergraduate students and $5000 for graduate students.

[Top] What is the process to obtain a work study job?

  1. Select a job that interests you from our Job Listings
  2. Note the Job Request Number and print a copy of the Job Request (example page).
  3. Contact the "Apply to" person named in the Job Request to arrange an appointment to interview for the job
  4. Take a copy of the Job Request with you to the interview
  5. If selected for the position, have the employer fill out n epan.
  6. Return the signed ePan to the Student Employment Office in person along with any additional required hiring paperwork. Remember to bring proper identification with you to complete your I-9 Form.
The Work Study Office is a part of the Financial Aid Office, located in Mesa Vista Hall. Office hours are Monday - Friday 8:00 am - 5:00 pm.
[Top] What is a "job request"?
A job request is a job listing submitted from an employer to the Work Study Programs Office to post a job opportunity. Job requests may be submitted electronically.
[Top]What is a "ePan"?
 An ePan is an agreement between you, the employer and the Work Study Program. The ePan specifies the job title, hourly rate, student earnings limit, employer and work study shares of earnings paid. The agreement stipulates that the employer will be responsible to cover 100% of any earnings paid to the student in excess of the earnings limit.

[Top] When may I begin looking for a job and earning my Work Study award?

You may begin earning Work Study wages anytime during the academic year starting June 1 through the last day of finals provided you meet the following requirements:
  1. You are enrolled at least half-time;
  2. Your financial aid file is complete; and
  3. You have received a work study award from the UNM Student Financial Aid Office.

[Top] How much can I earn per hour?

Hourly wages are at least federal minimum wages, but may be higher depending on your skills, experience, and type of work you do.
 
[Top] Is there a limit on the hours per week I can work?

You may work up to 30 hours/wk during classes and 40 hours/wk during winter break and during periods of non-enrollment in the summer if authorized by your department. You should also make sure that you don't use up your workstudy award too early in the year. In any event, you cannot work over 8 hours/day or 40 hours/wk.

[Top] Can I work more than one Work Study job?

While you may have more than one job, however, we recommend that you have no more than two jobs during any program year.

[Top] How will I be paid?

Work Study students are placed on the University of New Mexico payroll and are paid every two weeks by check or direct deposit to their bank account. Work Study earnings are not credited to your account at the Bursars Office.

[Top] Who may employ Work Study students?

  • University of New Mexico;
  • Other UNM campuses, non-profit organizations and government agencies that contract with the Work Study Program.

[Top] Are there any jobs for a student with a minimal Work Study award?

If you have a relatively small Work Study award, check the job postings for jobs with working hours of 8-10 hrs/wk or less.

[Top] Is it possible to get additional Work Study eligibility?

Requests for additional Work Study eligibility, whether by the conversion of Subsidized Stafford Loans or approved budgetary add-ons, are reviewed by Financial Aid Advisors and granted on a case-by-case basis depending on the availability of funds.

Direct your questions regarding the conversions and status of your financial aid package to Financial Aid Office, Mesa Vista Hall North, call 277-2041, or e-mail finaid@unm.edu.