Office ofthe Registrar     

SSN Usage | Confidentiality Statement (FERPA)Directory Information | For Faculty and Staff  

UNM ID Number
The University of New Mexico is discontinuing the use of your Social Security Number to identify your account. When you do business with UNM, you may be asked for your UNM ID Number, your Student ID Number, or your Banner ID number. These numbers are the same.

You can find your new UNM ID in the corner of the screen when you are logged into LoboWeb.  You can also find your UNM ID by visiting Demographic Self-Service and logging in with your NetID and password. Click on the Demographic Information link. Your UNM ID will be shown on that page.

Use of Social Security Numbers
Prior to the Fall Semester 2006, the University of New Mexico used the individual student's social security number as the student's identification number at the University.  This number is used for record-keeping purposes only.  The authority to use the social security number came from the Board of Regents and was adopted on March 24, 1967.  


Confidentiality of Student Records
Family Educational Rights and Privacy Act (FERPA) November 19, 1974 

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records.  They are:

  1. The right to inspect and review the student's education records within 45 days of the day the university receives a request for access.  

Students should submit it the registrar, dean, head of the academic department, or other appropriate official written requests that identify the records they wish to inspect.  The University official will make arrangements for access and notify the student of the time and place where the records may be inspected.  If the records are not maintained by the university official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

  1. The right to request the amendment of the student's education records that the student believes are inaccurate or misleading.  Students may ask the university to amend a record that they believe is inaccurate or misleading.  They should write the university official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

If the university decides not to amend the record as requested by the student, the university will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

  1. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.

One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the university in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the university has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Regents; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Upon request, the University discloses educational records without consent to officials of other schools in which a student seeks or intends to enroll.

  1. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University of New Mexico to comply with the requirements of FERPA.  The name and address of the office that administers FERPA is:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202-4605

Copies of  and information about FERPA are available in the Records and Registration Office located in the Student Service Center, Room 250.


Directory Information

Both federal and state laws permit The University of New Mexico to release to the public "directory" information regarding current and former students without the student's consent. Directory information includes: student's name, current address, e-mail address, telephone number, date of birth, major field of study, full or part-time status, participation in officially recognized activities and sports, weight and height of athletic team members, dates of attendance, degrees and awards received and most recent previous educational institution attended by student.

UNM students can prohibit the release of directory information to the public by bringing a photo ID to the Records and Registration counter located upstairs, Room 250, in the Student Services building or submit a written request. Such requests must be made by the end of late registration for any semester.  It will NOT, however, prohibit the release of directory information to entities of UNM which have a "need to know" to accomplish their required tasks. It further will NOT prohibit UNM departments from including your name on mailing lists for distribution of materials that are essential to your enrollment at UNM.

Students who also are UNM employees should be aware that filing this restriction will result in suppression of both employee and student information.

The authorization to restrict directory information remains in effect until the student revokes it. This authorization has no affect on directory information released prior to the completion of this request.


For Faculty and Staff

Due to the integrated nature of the various modules in Banner and the reporting information in the Operational Data Store (ODS) you may have access to information beyond what you need to perform your assigned duties.  Your access to Banner has been granted based on business need and it is your responsibility to ensure the information you access is used appropriately. Here are some reminders of good data stewardship to help you carry out your responsibility:

  • Do not share, disclose or store your passwords in an unsecured manner.

  • Do not share confidential and sensitive information with anyone, including colleagues, unless there is a business reason.

  • Do not leave your workstation unattended while logged on to administrative information systems. You are responsible for any activity that occurs using your password.

  • Do not attempt to access accounts, files, or information belonging to others without knowledge or consent.

  • Do not use your computer account to engage in any form of illegal software copying or other copyright infringement.

  • Do not use you account to harass other computer users.

  • Retrieve printed reports quickly and do not leave the reports lying around in plain view.

  • Secure reports containing confidential and sensitive information.

  • Shred reports containing confidential or sensitive information in a timely manner.

Your responsibilities regarding the protection and security of administrative information are outlined in the University of New Mexico Policies and Procedures Manual:

  • Acceptable Computer Use                                       Policy No. 2500

  • Computer Use Guidelines                                         Policy No. 2510

  • Computer Security Controls and Guidelines.             Policy No. 2520

Use of University computing services in violation of applicable laws or University policy may result in sanctions, including withdrawal of use privilege; disciplinary action, up to and including, expulsion from the University or discharge from a position; and legal prosecution under applicable federal and/or state law.


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Office of the Registrar

MSC06 3650
1 University of New Mexico
Albuquerque, NM 87131-0001
Phone (505) 277-8900 | Fax (505) 277-6809